Batching Credit Memos
If you group your credit memos into batches, you can view the difference between your control and actual batch totals as you enter credit memos. These differences alert you to data entry errors or duplicate entries. In addition, by grouping related credit memos together, they can share default attributes such as automatic or manual numbering and transaction type.
If the transaction you are crediting is part of a batch, you can add your credit memo to that batch.
Prerequisites
To add a credit memo to a batch:
1. Navigate to the Transaction or the Transactions Summary window.
2. Query the transaction to credit.
3. Select the transaction, then choose Credit.
4. To add this credit memo to an existing batch, choose a Batch type of 'New,' then enter the Batch Name to which you want to add this credit memo, or select from the list of values.
5. To add this credit memo to the same batch to which the credited transaction belongs, choose a Batch type of 'Credited Transaction.' When you do this, Receivables displays a decision window.
To derive the default values for this credit memo from the batch, choose Yes. To derive the default values from the transaction you are crediting, choose No. Default values include the transaction source, credit memo date, transaction type, GL date, and currency.
Note: You can update your credit memo's default values, regardless of their source.
See Also
Creating On-Account Credits
Batching Transactions for Easy Entry and Retrieval
Define credit memo sources