Entering Budget Journals
Enter budget journals to maintain an audit trail for your budget balances. You can use budget rules to calculate budget journal amounts automatically.
When you post budget journals, the journal amounts update existing budget balances. You can review and change your budget journals before posting them.
Attention: When you use budget rules in Journal Mode, General Ledger calculates the appropriate debit or credit needed to achieve the balance you enter for the account type.
Prerequisites
Define a budget
Open one or more years for your budget
Define a budget organization
Assign the "Entered" budget entry type to the accounts for which you want to enter budget journals
To enter budget journals for a single account:
1. Navigate to the Enter Budget Journals window.
2. Specify the Budget Organization for the account to which you want to budget. If the budget organization is password-protected, you must enter the password before you can enter budget journals.
3. Enter the Budget you want to update. You cannot use a budget that is frozen.
4. Enter the range of Accounting Periods to which you want to budget.
5. Enter the Currency of the budget amounts you are entering. The accounts must be assigned to the budget organization for this currency.
6. Choose Journal Mode from the region poplist to enter budget amounts in a journal format.
You can also use Single Row Mode or Worksheet Mode to enter budget journal amounts. However, you can only generate budget journals from these entry modes when you use the Enter Budget Journals window.
Additional Information: When you use Journal Mode, Balance Type is a display-only field. It displays Budget when you are entering budget journals. In the Enter Journals window, this field displays Actual when you are entering actual journals.
7. Enter or query the Account to which you want to budget. You can also switch to Worksheet Mode to easily query accounts, then return to Journal Mode to enter budget journals.
8. Enter a Debit or Credit amount for each period. Do not enter journal amounts if you want to use budget rules to calculate and distribute budget amounts.
9. Choose Create Journals to create a budget journal batch. If you are using budgetary control, you specify a funds action when you create the batch.
See Also
Entering Statistical Budget Amounts
Defining Budget Organizations
Protecting a Budget with a Password
Assigning Account Ranges to a Budget Organization
Defining Budgets
Using Budget Rules to Distribute Budget Amounts
Entering Budget Amounts
Creating Unposted Budget Journal Batches
