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Entering encumbrances is similar to entering actual journals. Before entering encumbrances manually, organize them into batches. For example, group your encumbrances by encumbrance type, date, and preparer.

Note: If you use Multiple Reporting Currencies, General Ledger creates a converted encumbrance entry in your reporting set of books when you create the associated encumbrance entry in your primary set of books.

Note: You can modify the Enter Encumbrances folder form to customize your query capabilities on encumbrance information. Refer to the Oracle Applications User's Guide for more information on modifying and saving folder forms.

Prerequisites

   Define your set of books.

   Define your encumbrance types.

   Open an encumbrance year.

   To enter an encumbrance batch:

1. Navigate to the Enter Encumbrances window.

2. Choose New Batch.

3. Enter a batch Name, an appropriate Accounting Period, and an optional Control Total. You can enter encumbrances up to the last period of your latest open encumbrance year.

4. Choose Journals to enter your encumbrance journals.

5. Create your encumbrance journal by entering a name, category, encumbrance type, and optional description, reference and control total.

6. Enter encumbrance lines, specifying an account and debit or credit amount for each. General Ledger automatically validates each segment value as well as the combination of segments you enter.

If the debit amounts do not equal the credit amounts in either your manual or imported encumbrance entries, General Ledger automatically enters a balancing amount to the Reserve for Encumbrances account at posting. Your encumbrance entries always balance by balancing segment value.

7. Save your work.

See Also

Defining Encumbrance Types

Viewing Funds Available

Budgetary Control and Online Funds Checking

Defining Sets of Books

Opening and Closing Accounting Periods

Entering Journals

Multiple Reporting Currencies Overview