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When you inquire on funds available, the amount type you specify determines how General Ledger calculates funds available.

Amount Type How the System Calculates Funds Available

Period-to-Date	Calculates funds available as the budgeted amount for the period, less actuals and encumbrances for the period.
Quarter-to-Date Extended	Calculates funds available as the budgeted amount to date for the quarter, less actuals and encumbrances to date for the quarter. For example, you budget $100 to an account for each of the three months in a quarter. The available amount for the second month of the quarter is $200.
Year-to-Date Extended	Calculates funds available as the budgeted amount to date for the year, less actuals and encumbrances to date for the year. For example, you budget $100 to an account for each of the 12 months. The available amount for the first half of the year is $600.
Project-to-Date	Calculates funds available as the budgeted amount to date, less actuals and encumbrances to date.

You can review the cumulative funds available total only by selecting Year-to-Date Extended as the amount type. For example, if you budget $100 for January, spend $50 and have $10 in encumbrances, the funds available for January is $40. If you view funds available for the amount type PTD for February, the February balances will not include the $40 available at the end of January. When you choose an amount type of YTDE, you can view cumulative amounts so the February balances will include the $40 available for January.

Prerequisites

   Enter budget amounts or journals.

   Post actual, budget, and encumbrance journals.

   To view funds available:

1. Navigate to the Funds Available Inquiry window.

2. Enter the Budget Name for the inquiry. General Ledger defaults the current budget, if you have one.

3. Enter the Period Name for the inquiry.

General Ledger defaults the latest open period. General Ledger uses the period name along with the amount type to determine funds available.

4. Select an Amount Type.

5. Enter an Encumbrance Type. You can view all encumbrances types by entering ALL.

6. Do one of the following:

• Choose the Find button to query all accounts that meet your selection criteria.

• Navigate to the Funds Available region and query a partial or complete account.

General Ledger displays the functional Budget, Encumbrance and Actual Amounts for each account. The displayed amounts are the posted balances plus reserved funds. General Ledger displays debit balances as positive amounts and credit balances as negative amounts.

General Ledger automatically displays Funds Available as:

If you chose the encumbrance type ALL and you have budgetary control enabled and Purchasing installed, General Ledger displays the encumbered amounts for purchase order and requisition encumbrance types and all other encumbrance types.

See Also

Budgetary Control and Online Funds Checking

Entering Budget Amounts

Entering Budget Journals

Posting Journal Batches