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   To set the budgetary control options for a summary account template:

1. Navigate to the Summary Accounts window.

2. Enter the summary account template Name.

3. Enter the summary account Template.

4. Enter the Earliest Period for which you want General Ledger to maintain your actual, encumbrance and budget summary account balances. General Ledger maintains summary account balances for this accounting period and for subsequent periods.

5. Enter the Funds Check Level.

If you choose the Advisory or Absolute funds check level, you must enter values in the remaining budgetary control fields. You cannot enter values in these fields if you choose the None funds check level.

6. Assign a Debit or Credit balance type to your summary template. General Ledger uses the balance type to determine if funds are available, based on the funds available equation:

Funds Available = Budget - Actual - Encumbrance

• For summary accounts with a Debit balance, General Ledger considers funds available to be sufficient if the funds available equation yields a positive result.

• For summary accounts with a Credit balance, General Ledger considers funds available to be sufficient if the funds available equation yields a negative result.

Assigning a balance type of debit or credit to a summary account does not restrict the balance type of the detail accounts that roll up into a summary account.

7. Enter the Amount Type, or cumulative balance used in the funds checking interval. See: Amount Type and Boundary

8. Enter the Boundary, or the endpoint of the funds checking interval. Combined with the amount type you specify, boundary determines the time interval over which to perform summary level budgetary control. See: Amount Type and Boundary

9. Enter the Funding Budget against which you want General Ledger to check or reserve funds.

You can only choose a funding budget that requires journal entries. General Ledger requires you to create budget journal entries for your funding budget to enforce budgetary control.

   To change the funds check level:

If you want to change the funds check level from None to Advisory or Absolute, you must delete the summary template and then recreate it with the appropriate funds check level. General Ledger does not perform summary level budgetary control retroactively for the summary accounts it creates.

See Also

Defining Budgets

Budgetary Control and Online Funds Checking