Define Financials Encumbrance Options (Oracle General Ledger Users' Guide)


	Previous	Next		Contents	Index	Navigation	Glossary	Library

Define Financials Encumbrance Options

Using the Define Financials Options window, you must define the following encumbrance options in Oracle Payables or Oracle Purchasing:

Use Requisition Encumbrance Enter Yes for Oracle Purchasing to create encumbrances for requisitions automatically. Enter No if you do not want Oracle Purchasing to create encumbrances for requisitions automatically. If you encumber requisitions, you must also encumber purchase orders.

Requisition Encumbrance Type Enter the name of the encumbrance type to associate with requisitions. Typical requisition encumbrance types are Commitment, Pre-Commitment, or Pre-encumbrance. The Encumbrance Type you enter here becomes a dynamic field prompt on the View Funds Available window for requisition encumbrances.

Reserve at Requisition Completion Enter Yes to allow requestors to reserve funds for requisitions before submitting them or obtaining approval of them. Enter No to prohibit requestors from reserving funds for their own requisitions unless they can also approve them.

Use Purchase Order Encumbrance Enter Yes for Oracle Purchasing to automatically create encumbrances for purchase orders. Enter No to prevent Oracle Purchasing from automatically creating encumbrances for purchase orders. If you encumber requisitions, you must also encumber purchase orders. If you encumber purchase orders, you automatically encumber direct invoices and encumber variances between invoices and their matched purchase orders.

Purchase Order Encumbrance Type Enter the name of the encumbrance type to associate with purchase orders. Typical purchase orders encumbrance types are Obligation, Commitment, or Encumbrance. The Encumbrance Type you enter becomes a dynamic field prompt on the View Funds Available window for purchase order encumbrances.

Invoice Encumbrance Type Enter the name of the encumbrance type to associate with direct invoices and variances between invoices and their matched purchase orders. To keep purchase order encumbrances separate from encumbrances for direct invoices and variances, enter a different encumbrance type here. Otherwise, enter the name of the purchase order encumbrance type.

Attention: To create encumbrances for accounts in Purchasing or Payables, you must enable encumbrance accounting on accounts in the Define Budget Organizations window in General Ledger.

Use Requisition Encumbrance	Enter Yes for Oracle Purchasing to create encumbrances for requisitions automatically. Enter No if you do not want Oracle Purchasing to create encumbrances for requisitions automatically. If you encumber requisitions, you must also encumber purchase orders.
Requisition Encumbrance Type	Enter the name of the encumbrance type to associate with requisitions. Typical requisition encumbrance types are Commitment, Pre-Commitment, or Pre-encumbrance. The Encumbrance Type you enter here becomes a dynamic field prompt on the View Funds Available window for requisition encumbrances.
Reserve at Requisition Completion	Enter Yes to allow requestors to reserve funds for requisitions before submitting them or obtaining approval of them. Enter No to prohibit requestors from reserving funds for their own requisitions unless they can also approve them.
Use Purchase Order Encumbrance	Enter Yes for Oracle Purchasing to automatically create encumbrances for purchase orders. Enter No to prevent Oracle Purchasing from automatically creating encumbrances for purchase orders. If you encumber requisitions, you must also encumber purchase orders. If you encumber purchase orders, you automatically encumber direct invoices and encumber variances between invoices and their matched purchase orders.
Purchase Order Encumbrance Type	Enter the name of the encumbrance type to associate with purchase orders. Typical purchase orders encumbrance types are Obligation, Commitment, or Encumbrance. The Encumbrance Type you enter becomes a dynamic field prompt on the View Funds Available window for purchase order encumbrances.
Invoice Encumbrance Type	Enter the name of the encumbrance type to associate with direct invoices and variances between invoices and their matched purchase orders. To keep purchase order encumbrances separate from encumbrances for direct invoices and variances, enter a different encumbrance type here. Otherwise, enter the name of the purchase order encumbrance type.

Define Financials Encumbrance Options

See Also