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As with manual collection document entry, you can relate a manually entered trade note to a collection document already in Payables with automatic association criteria. See Entering Bank Transfer Information for information about setting up automatic trade note and bank collection document association.

Automatic Association During the Import of Trade Notes

As with manual collection document entry, you can relate an imported trade note to a collection document already in Payables with automatic association criteria. See Entering Bank Transfer Information for information about setting up automatic trade note and bank collection document association.

Control of Bank Collection Documents that are not Associated

You can identify a collection document registered in Payables before you enter the corresponding trade note. After you enter the trade note, Payables relates it to a collection document that is not associated according to the association method you choose at setup. If this relationship is not within the automatic association criteria, you can choose a trade note and do the association manually.

Control of Trade Notes that are not Associated

You can relate a trade note with any bank collection at any time before the trade note is due for payment.

Trade Note and Bank Collection Document Manual Association and Dissociation

You can manually relate any unassociated trade note to an unassociated collection document. You can unassociate a trade note as long as it was not selected for payment.

Automatic Association Method

You can choose the automatic association method for trade notes and collection documents among the methods supplied by Payables. See Entering Bank Transfer Information for setting up automatic association of trade notes and bank collection documents.

Control the Automatic Association at Several Levels in the System

You can define the automatic association flag at system level, supplier level, supplier site level, and document level. The value of each level defaults from the next higher level.

Generate the Payment Batch Information using the
Bordero Format

You can print the payment batch information with the Bordero format. The Bordero format payment program lets you print information for both types of Borderos:

Bordero of credit to account

Bordero of authorization of payment

Print Checks in Portuguese

You can print checks in Portuguese with the Check Format program.

Include Supplier Bank Account Information in Borderos of Credit to Account

With Payables, you can now pay each trade note for an invoice from different bank accounts.

The system uses the trade note bank account information to create the Bordero of Credit to Account.

Reports

Payables generates the following reports for Brazil:

Associated Trade Notes and Bank Collection Documents report - Lists trade notes and associated bank collection documents

Not Associated Trade Notes and Bank Collection Documents report - Lists trade notes not associated with collection documents and bank collection documents not associated with trade notes

Import Bank Collection Documents report - Lists bank collection documents that are not validated after they are imported to Payables

Bordero Bank Transfer Request report - Lists bank account information for trade notes, credit, debit memo information, net values, and interest amounts

Check Format Program - Formats your payments in Brazilian check format