Defining GSA Pricing Structure
To activate GSA Pricing for your customer:
1. Set application-level profile options:
OE: GSA Discount Violation Action: Controls the result in the Discounts window when a user enters a discount that violates GSA policies. Violation of GSA policies occurs when the selling price for a commercial customer is less than or equal to the selling price for a GSA customer. This situation can arise in two ways: a discount for a GSA customer results in a higher selling price than the selling price for a commercial customer, or a discount for a commercial customer results in a lower selling price than the selling price for a GSA customer. Depending on how this profile option is set, Oracle Order Entry/Shipping either displays an error message and prevents entry of the discount, or displays a warning message, queries the user if they want to override the GSA violation, and allows entry of the discount.
OE: Verify GSA Violations: Controls the result in the Sales Orders window when a commercial customer receives a selling price less than or equal to a GSA customer. If this profile option is set to Yes, Oracle Order Entry/Shipping automatically holds these orders when you price the order line. If the profile option is No, the order continues processing.
2. Define GSA discounts. You define a GSA discount in the same manner as any other discount, with the following additions:
- Check GSA in the Discounts window to indicate that it is a GSA specific discount. GSA discounts are set to automatic line item discounts with no override or prorating allowed.
- Create GSA discounts for price lists. GSA discounts must be fixed-price discounts, so even if the price on the price list changes, the price resulting from the discount remains the same. This supports the contractual nature of GSA prices and ensures that your discount determines the final selling price of the item.
- Assign discounts to items and/or customers. If you enter customers in the Discount Customers window, you can restrict a GSA discount to specific GSA customers and/or bill-to sites. If you specify discount customers, your GSA discount is available to all customers and bill-to sites with a GSA indicator checked.
3. Establish customers eligible for GSA discounts.
Indicate customers and/or bill-to sites eligible for GSA discounts by setting the appropriate GSA Indicator in the Customer form.
- To control eligibility for GSA discounts by bill-to site, navigate to the Address alternative region and open the site. The Customer Addresses window appears. In the Business Purposes alternative region, open the Bill To usage. The GSA Indicator sets the GSA status for a bill-to site; checked indicates a GSA site, unchecked indicates a commercial customer. Oracle Order Entry/Shipping ignores the GSA Indicator field on ship-to sites. The GSA Indicator setting at the bill-to site level overrides a GSA setting at the customer level.
- To set eligibility for all of a customer's bill-to sites with a blank value in the GSA Indicator field, check the GSA Indicator at the customer level. For example, if one bill-to site is eligible for GSA discounts, check the GSA Indicator for that bill-to site and leave the GSA Indicator blank for all other bill-to sites of that customer. To indicate that all other sites are commercial sites, do not check the GSA Indicator for the customer.
4. Enter GSA customers on sales orders.
When you enter a customer name in the Sales Orders window, the GSA field automatically displays the customer's GSA status. If the customer is eligible for GSA discounts, those discounts automatically appear in the Discounts window for eligible items. These discounts follow all the rules of regular discounts as far as being automatically applied, override allowed, and so on.
If you order an item for a commercial customer and they receive a selling price which is less than or equal to the price for GSA customers, the item's order line goes on GSA Violation hold.
