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• the status

• the maximum number of places available

Alternatively, if an event is Full, you might want to prevent any new enrollments by changing the event status to Closed. This automatically cancels any enrollments with the status Requested (that is, enrollments where the student's interest has not been confirmed or approved). You are given the choice to cancel any finance lines associated with these enrollments.

See Also

Changing the Status of an Event

To change the event status:

1. Query the event for which you want to change the status.

2. Choose the Change Status button.

Note: Remember, if the Secure box is checked, you can only update the event if you are assigned to the organization that is administering the event.

3. Ensure the Change Status radio button is on.

4. Select the new event and student booking status and select the OK button.

For example, change the event status to Cancelled or back to Planned. Oracle Training Administration changes all enrollments to the new status you enter.

5. Click the Cancel All radio button if you want to cancel all finance lines associated with these enrollments. Otherwise, leave the Do Not Cancel radio button switched on to retain the finance lines.

6. Save your work.

If you want to check the changes you have just made, requery the event and check the Status field reflects the new status.

To change the maximum attendees:

1. Query the event for which you want to change the maximum number of attendees.

2. Choose the Change Status button.

Note: Remember, if the Secure box is checked, you can only update the event if you are assigned to the organization that is administering the event.

3. Click the Change Max Attendees radio button.

You can see the number of students enrolled on the event. Remember, you cannot reduce the maximum below the number of students currently enrolled with the status Placed or Attended.

4. Enter the new maximum number of attendees for the event and select the OK button.

If you increase the maximum when the event status is Full and there is a waiting list for the event, Oracle Training Administration displays a pop up box to let you know there is a waiting list for the event. You can take one of the following actions:

• continue and save the changes to the maximum number of attendees

• select students from the waiting list to fill the new places

Selecting from the Waiting List

5. Choose Yes to select a student(s) from the waiting list.

Oracle Training Administration displays the Waitlisted Enrollment window for you to select students from. The number of vacancies for the event appears at the bottom of the window.

6. Select the student you want to enroll on the event by positioning the cursor in the Booking Status field and selecting Placed from the List.

This enables you to fill the places before someone else enters new enrollments for the event.

7. Choose the OK button.

Saving the New Maximum Numbers Without Selecting from the Waiting List

8. Choose No if you do not want to select a student from the waiting list. The event status returns to Normal and you and other users can fill the places as normal.

If you want to check the changes you have just made, requery the event and check the maximum number field reflects the new number.

Selected Fields

See: Booking Resources.

Maximum Students: The number of students who can enroll on the event. Oracle Training Administration automatically sets the event status to Full when the maximum is reached.

Invoiced: Displays the sum of finance lines of type Enrollment Charge created for this event.

See Also

Creating Event Sessions

Scheduling a Program

Creating a One Time Event

Creating a Development Event

Entering Activity Categories