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Purchasing offers the following document approval actions in the Notifications Summary window: Approve, Approve and Forward, Forward, and Reject. You can also reassign a notification to somebody else.

Note: A Reassign action is not recorded in the Action History window, but a Forward action is. See: Viewing Action History. When you reassign a notification to another approver, and that approver takes the Approve action, it is the originally designated approver (you) who gets recorded as the approver in the Action History window--not the person to whom you assigned the notification and who actually took the Approve action.

Some reminder notifications include a response of Ignore. Ignore means that you are ignoring the notification for now. Purchasing will not display that notification again until it runs the concurrent program process (see: Send Notifications for Purchasing Documents) for sending notifications.

From the Notifications Summary window, you can also drill down to documents and modify them if Approver Can Modify is enabled for the document type. See: Defining Document Types. After you modify a document, you need to return to the Notifications Summary window to actually take an approval action on the document. Depending on the function security assigned to your responsibility, you have varying levels of access to information. A responsibility defines an application user's current privileges while working with Oracle Applications.

Purchasing Notifications

• Purchase orders and requisitions that require approval action.

• Purchase orders and releases that require acceptance. (You indicate on your standard purchase orders, purchase agreements, and releases whether you require your suppliers to accept your orders by a specific date by selecting Acceptance Required in the Terms and Conditions window.) For purchase orders and releases that have not been entered as accepted in the Acceptances window, Purchasing notifies you that acceptance is required. If the Acceptance Require By date indicates that the acceptance is overdue, Purchasing sends a notification that acceptance is past due.

• RFQs and quotations with a Status of In Process. Purchasing sends a notification that the document requires completion.

• RFQs for which the Status is Active and the current date is between the Due Date and the Close Date on the RFQ. Purchasing sends a notification that the RFQ is approaching expiration.

• Quotations for which the Status is Active and current date is between the Effectivity end date on the Quotation and the Quote Warning Delay end date in the Default region of the Purchasing Options window. Purchasing sends a notification that the quotation is approaching expiration.

If you receive a notification titled Document Manager Failed:

Open the notification and read the detailed message. You or your system administrator may need to reactivate the PO Document Approval Manager. Once the PO Document Approval Manager is reactivated, you can respond to the notification by choosing Retry.

If you receive a notification titled Unable to Reserve Document:

You have several options. You can try to reserve the document again if, for example, more funds have been allocated. Or you can send the document back to its preparer for modification; the preparer can then, for example, reduce the quantity on the document and submit it again for approval. Or you can forward the document to somebody else with authority to reserve the funds.

Additional Information

You can also view and respond to notifications through the Web or e-mail. Oracle Applications uses Oracle Workflow technology to route notifications through the Web or e-mail. This way, an approver who has easier access to the Web or e-mail than to the Purchasing application can view notifications and take approval actions. See: Oracle Workflow Guide. See also: Reviewing Notifications via Electronic Mail and Viewing Notifications from a Web Browser.

See Also

Function Security for Purchasing