Viewing Workflows in the Status Monitor (Oracle Workflow Administrator's Guide)

Oracle Workflow Administrator's Guide
Release 2.6.3
Part Number B10283-02


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Viewing Workflows in the Status Monitor

When you access the Status Monitor, you can search for the workflows you want to review.

Note: If you have workflow administrator privileges, you can search for workflows owned by any user. If you do not have workflow administrator privileges, you can only search for workflows that you own.

To Search for Workflows in the Status Monitor

Oracle Workflow Administrator Navigation Paths

You can navigate to the administrator Status Monitor from other Oracle Workflow administrator web pages by choosing the Status Monitor tab or selecting the Status Monitor link at the bottom of the page.

2. To locate specific workflows, enter search criteria in the Search region. The search criteria are:

Workflow Type - Select the workflow item type you want to review. Select the field's search icon to display a list of values from which to choose. You can search by the workflow type display name, internal name, or description. The display name for the workflow type you select populates the Workflow Type field, and the internal name for the workflow type you select populates the Type Internal Name field. See: Using a List of Values.

Type Internal Name - Enter the internal name of the workflow type you want to review, if you want to enter the internal name directly instead of selecting a value.

Workflow Owned By - If you have workflow administrator privileges, select the user who owns the workflows you want to review. Select the field's search icon to display a list of values from which to choose. You can search by the user display name, internal name, or e-mail address. See: Using a List of Values.

If you do not have workflow administrator privileges, you can only search for workflows that you own. In this case, Oracle Workflow displays your name as a non-editable value in the Workflow Owned By field.

Item Key - Enter the item key that uniquely identifies the workflow you want to review. You can enter a partial value to search for workflows whose item keys begin with that value.

User Key - Enter the user key that identifies the workflow you want to review. You can enter a partial value to search for workflows whose user keys begin with that value.

Workflow Status - Choose the status of the workflows you want to review, or choose Any Status to display workflows in any status.

In Process - Workflows that do not have an end date (including errored workflows)

Complete - Workflows that have an end date

Error - Workflows that do not have an end date and have at least one errored activity

Workflow Started - Choose Today, This Week (last seven days), Last 2 Weeks (last fourteen days), Last 30 Days, Last 60 Days, or Any Time to specify the start date of the workflows you want to review. All the start date ranges include the current date; for example, Last 2 Weeks includes today as well as the previous thirteen days.

Note: You must enter at least one of the following criteria when you search in order to limit the size of the results list.

Workflow Type

Type Internal Name

Workflow Owned By

Workflow Started - If you search only by this option, you must select a specific start date range. You cannot use Workflow Started with the Any Time value as your only search option.

3. You can also enter additional search criteria to search for workflows by activity characteristics. To show the additional options if they are hidden, select the Show More Search Options link. To hide these options if they are shown, select the Hide Search Options link. The additional search criteria are:

Activity Status - Select an activity status to display workflows with one or more activities in that status, or select Any Status to display workflows with activities in any status. You can choose the following statuses:

Active

Complete

Deferred

Error

Notified

Suspended

Waiting

Waiting for Response From - Enter a role to display workflows with activities that are waiting for a response from the specified recipient. Select the field's search icon to display a list of values from which to choose. You can search by the user display name, internal name, or e-mail address. See: Using a List of Values.

Days Without Progress - Enter a number of days to display in-process workflows with activities that have not progressed in the specified time.

4. Select the Go button to perform your search.

5. The Results region displays the workflows that match your search criteria. For each workflow, the list displays the status, workflow type, item key, user key, owner, start date, completion date, and whether this workflow is a parent of any child workflows.

Select the Workflow Type, Item Key, User Key, Owned By, or Started column heading to sort the list by that column.

To view the error details for an errored workflow, select the error icon or the error link in the Status column.

To send e-mail to the owner of a workflow, select the user link in the Owned By column.

To view child workflows for a workflow, select the child icon in the Child Workflows column.

6. You can use the monitor buttons to drill down to additional information for a workflow.

To review the activities executed within a workflow, select the workflow and select the Activity History button.

To view the status diagram for a workflow, select the workflow and select the Status Diagram button.

To view comments and other information gathered for closed response-required notifications in a workflow, select the workflow and select the Participant Responses button.

To view details for a workflow, including the workflow type definition and current workflow attribute values, select the workflow and select the Workflow Details button.

Viewing Workflows in the Status Monitor

To Search for Workflows in the Status Monitor

See Also