10
Event Calendars

This chapter describes the various tasks involved in creating and managing event calendars. Event calendars are similar to user accounts, but represent schedules such as sports matches, concerts, or other events that may be of interest to your user base. The administrative controls and functionality of resource management are also similar to those of user management. An event calendar can be accessed by signing in with the account password using one of the Oracle Calendar Desktop clients.

The following topics are dealt with in this chapter:

• Creating Event Calendars
• Managing and Deleting Event Calendars
• Populating Event Calendars
• Granting Designate Rights to Users

Creating Event Calendars

An event calendar is an administrative calendar account which exists to inform your user base about upcoming events that may be of interest to them. Users have read-only access to the events created in event calendars. However, using the Oracle Calendar Web client, users may copy events and appointments from the event calendar into their own calendars. Administrators or users who have been given special administrative rights may create event calendars. See Chapter 11, "Administrative Rights" for more details on how to give calendar users the right to manage event calendars.

Web GUI

Use the Calendar Administrator to create event calendars easily. Click the Calendar Management tab and then on Event Calendars at the top left. Click Add Event Calendar on the far right.

Cmd line

To add an event calendar:

Use uniuser -eventcal -add to add a single event calendar. A password for the event calendar must be supplied. For full information on use and syntax of uniuser, see Appendix E, "Utilities" of the Oracle Calendar Reference Manual.

% uniuser -eventcal -add "N=Training classes/PSW=abcd12" -n 786 -p syspsw
uniuser: added "Training classes"

To add several event calendars:

1. Create a file listing the event calendars that you wish to add to a node. The information for each event calendar must be entered following the format and syntax documented in the uniuser documentation in Appendix E, "Utilities" of the Oracle Calendar Reference Manual.

   A N=Training Classes
   A N=Soccer Matches
   
   

2. Add the event calendars in the file (named "evcal1" in the following example) to the specified node.

   % uniuser -eventcal -ex evcal1 -n 444
   Enter SysOp password: 
   uniuser: added "Training Classes" 
   uniuser: added "Soccer Matches" 
   
   

Other Directory Servers

If your calendar configuration consists of a standalone installation using a 3rd party directory server, a user account must first be created for this event calendar in the directory server. Once it exists in the directory, you can create a calendar account for the event calendar. In this configuration, the existing directory data is used to create a calendar profile for the event calendar. Providing a password is not mandatory. The Calendar Administrator will list all entries existing in the directory server. From this list, the event calendar is found and calendar services can be added to the account.

Managing and Deleting Event Calendars

Web GUI

You can manage event calendars easily using the Calendar Administrator. Click the Calendar Management tab and then on Event Calendars at the top left. Search for the event calendar you want to modify and then click one of the icons in the Actions column.

Cmd line

View event calendar attributes using the uniuser utility with the -ls and -eventcal options. To modify users, use uniuser -eventcal -mod. For full information on use and syntax, see Appendix E, "Utilities" of the Oracle Calendar Reference Manual.

Populating Event Calendars

Only administrators or users with designate rights may modify events in an event calendar. Users who have been given special administrative rights can also manage the agendas of event calendars. Unlike calendar users or resources, Event Calendars cannot be invited to meetings.

Web GUI

As an administrator, use the Calendar Administrator to populate event calendars easily. Click the Calendar Management tab and then on Event Calendars at the top left. Search for the event calendar you want to populate and then click the Manage Events icon in the Actions column. You can then enter or modify meetings, day event or notes in the event calendar.

Calendar clients

To add new events to an event calendar, you may also sign in as that event calendar using one of the Oracle Calendar Desktop clients and change the content of the agenda. Remember to grant other users the right to view the events you create if you choose this method of managing events in your event calendars. Do this either by setting each event's access level to "Public" when you create it, or by setting the event calendar's default access right profile to allow all users to view "Normal" events.

Users with designate access using the Oracle Calendar Desktop clients or the Oracle Connector for Outlook, can sign-in to their own calendar account and then manage the contents of an event calendar by working as designate. See Granting Designate Rights to Users later in this chapter.

Cmd line

Use the uniical utility to add entries to an event calendar. For full information on the use and syntax of uniical, see Appendix E, "Utilities" in the Oracle Calendar Reference Manual.

Granting Designate Rights to Users

An administrator can grant to a user designate access to an event calendar. When a designate user is assigned to an event calendar, he can open the event calendar's agenda to add, delete or modify entries. Designate rights can be set according to the default event calendar profile file (eventcal.ini) at the time the event calendar is added to the node.

You can set designate access rights using the Calendar Administrator or the uniaccessrights utility.

Web GUI

Use the Calendar Administrator to grant access rights from an event calendar to a user. Click the Calendar Management tab and then on Event Calendars at the top left. Search for the event calendar and then click the pencil icon in the Actions column. Click Access Rights on the left side and then on Grant Rights on the far right.

Cmd line

Use the uniaccessrights utility with the -mod option to grant access rights from an event calendar to a user or from an event calendar to many users. For example:

% uniaccessrights -mod -grantee "S=OBrian/OU1=teachers" -grantor "N=Training 
Classes" -host gravel -p sysop1 -designate "ALL=TRUE"

For full information on the use and syntax of uniaccessrights, see Appendix E, "Utilities" in the Oracle Calendar Reference Manual.