9 Managing Event Calendar Accounts

This chapter describes the various tasks involved in creating and managing event calendars.

This chapter contains the following sections:

• About Event Calendars

• Creating Event Calendars

• Modifying and Deleting Event Calendars

• Populating Event Calendars

• Granting Designate Rights to Users

About Event Calendars

Event calendars are similar to user accounts, but represent schedules such as sports matches, concerts, or other events that may be of interest to your user base. The administrative controls and functionality of resource management are also similar to those of user management. An event calendar can be accessed by signing in with the event calendar account password using the Oracle Calendar Desktop Client.

Creating Event Calendars

An event calendar is an administrative calendar account which exists to inform your user base about upcoming events that may be of interest to them. Users have read-only access to the events created in event calendars. However, using the Oracle Calendar Web client, users may copy events and appointments from the event calendar into their own calendars. Administrators or users who have been given special administrative rights may create event calendars.

You can create event calendars using the Oracle Calendar administrator web GUI, or by using a command line utility.

Oracle Calendar Administrator

Use the Oracle Calendar administrator to add event calendars easily.

1. Click the Calendar Management tab.

2. Click on the Event Calendars secondary tab.

3. Click Add Event Calendar on the far right.

4. Fill out the required fields and click Apply.

Command Line

To add an event calendar: Use uniuser -eventcal -add to add a single event calendar. A password for the event calendar must be supplied. For more information about the use and syntax of uniuser, see "Calendar Server Utilities" in Chapter 6 of Oracle Calendar Reference Manual.

% uniuser -eventcal -add "N=Training classes/PSW=abcd12" -n 786 
Enter SysOp password:
uniuser: "N=Training clasees/UID=268/NODE-ID=786" has been added"

To add several event calendars:

1. Create a file listing the event calendars that you want to add to a node. The information for each event calendar must be entered following the format and syntax documented in the uniuser documentation. For more information about the uniuser utility, see "Calendar Server Utilities" in Chapter 6 of Oracle Calendar Reference Manual.

   A N=Training Classes/PSW=abcd12
   A N=Soccer Matches/PSW=abcd56
   
   

2. Add the event calendars in the file (named "evcal1" in the following example) to the specified node.

   % uniuser -eventcal -ex evcal1 -n 444
   Enter SysOp password: 
   uniuser: "N=Training Classes/UID=269/NODE-ID=444" has been added" 
   uniuser: "N=Soccer Matches/UID=270/NODE-ID=444" has been added" 
   
   

Other Directory Servers

If your calendar configuration consists of a standalone installation using a third party directory server, a user account must first be created for this event calendar in the directory server. Once it exists in the directory, you can create a calendar account for the event calendar. In this configuration, the existing directory data is used to create a calendar profile for the event calendar. Providing a password is not mandatory. The Oracle Calendar administrator will list all entries existing in the directory server. From this list, the event calendar is found and calendar services can be added to the account.

Modifying and Deleting Event Calendars

You can modify and delete event calendars using the Oracle Calendar administrator web GUI, or by using a command line utility.

Oracle Calendar Administrator

You can manage event calendars easily using the Oracle Calendar administrator.

1. Click the Calendar Management tab.

2. Click on the Event Calendars secondary tab.

3. Search for the event calendar you want to modify and then click one of the icons in the Actions column.

4. Make the necessary modifications, then click Apply.

Command Line

View event calendar attributes using the uniuser utility with the -ls and -eventcal options. To modify event calendars, use uniuser -eventcal -mod. For more information about the use and syntax of the uniuser utility, see "Calendar Server Utilities" in Chapter 6 of Oracle Calendar Reference Manual.

Populating Event Calendars

Only administrators or users with designate rights may modify events in an event calendar. Users who have been given special administrative rights can also manage the agendas of event calendars. Unlike calendar users or resources, Event Calendars cannot be invited to meetings.

You can populate event calendars using the Oracle Calendar administrator web GUI, the Oracle Calendar Desktop client or by using a command line utility.

Oracle Calendar Administrator

As an administrator, use the Oracle Calendar administrator to easily populate event calendars.

1. Click the Calendar Management tab.

2. Click on the Event Calendars secondary tab.

3. Search for the event calendar you want to populate and then click the Manage Events icon in the Actions column.

4. You can then enter or modify meetings, day events or daily notes in the event calendar.

Oracle Calendar Desktop clients

To add new events to an event calendar, you may also sign in as that event calendar using one of the Oracle Calendar Desktop clients and change the content of the agenda. Remember to grant other users the right to view the events you create if you choose this method of managing events in your event calendars. Do this either by setting each event's access level to "Public" when you create it, or by setting the event calendar's default access right profile to allow all users to view "Normal" events.

Users with designate access using the Oracle Calendar Desktop clients or Oracle Connector for Outlook, can sign in to their own calendar account and then manage the contents of an event calendar by working as designate. See "Granting Designate Rights to Users" later in this chapter.

Command Line

Use the uniical utility to add entries to an event calendar. For more information about the use and syntax of uniical, see "Calendar Server Utilities" in Chapter 6 of Oracle Calendar Reference Manual.

Granting Designate Rights to Users

An administrator can grant to a user designate access to an event calendar. When a designate user is assigned to an event calendar, he can open the event calendar's agenda to add, delete, or modify entries. Designate rights can be set according to the default event calendar profile file (eventcal.ini) at the time the event calendar is added to the node.

You can grant designate access rights using the Oracle Calendar administrator web GUI, or by using a command line utility.

Oracle Calendar Administrator

Use the Oracle Calendar administrator to grant access rights from an event calendar to a user.

1. Click the Calendar Management tab.

2. Click on the Event Calendars secondary tab.

3. Search for the event calendar and then click the Pencil icon in the Actions column.

4. Click Access Rights on the left side.

5. Click Grant Rights on the far right.

6. Search for the grantees you want to have access rights, and select the appropriate check boxes next to each grantee.

7. Click Grant Rigths.

8. Customize the Access Rights for the grantees by selecting the options in the check boxes and drop-down lists.

9. Click Apply.

Command Line

Use the uniaccessrights utility with the -mod option to grant access rights from an event calendar to a user or from an event calendar to many users. For example:

% uniaccessrights -mod -grantee "S=OBrian/OU1=teachers" -grantor "N=Training Classes" -host gravel -designate "ALL=TRUE"

For more information about the use and syntax of uniaccessrights, see "Calendar Server Utilities" in Chapter 6 of Oracle Calendar Reference Manual.