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Creating Content Projects

You can use a Content Project to manage the process of creating, editing, and deleting application content. The Content Project provides a virtual folder through which a set of related content item changes can be managed. You use the Content Projects view to create projects, start the project approval workflows, and review content project status.

To create a content project

1. Navigate to the Administration - Content Center screen > Content Projects view.
2. In the Content Projects list, create a new record, specifying a name and description.
3. In the More Info form fill in the Plan Publication Date field—the date you plan to publish this project.

   This date does not automatically publish the project.

4. In the Publication Workflow field, select the publication workflow that you want to use for this project.
5. Click the Content Items view tab
6. In the Content Items list, create a new record and complete the necessary fields.

   For each content item, you must specify a descriptive name, a content type, a description of the work to be performed, and a status (Add, Update, or Delete). If the item has a status of Update or Delete, you can also specify the item reference, which allows you to select the specific piece of content that should be changed.

   NOTE:  You can change any contributors or approvers for a content item by editing the Contributors and Approvers list.

To start the project approval workflow

1. Navigate to the Administration - Content Center screen > Content Projects view.
2. From the Content Projects list, select the appropriate content project.
3. In the More Info form, do one of the following:
   • Click Start Project. This changes the state of the project from Draft to In Process and instantiates the approval workflows synchronously. This means that users must wait for all workflow processes to begin before regaining control of the user interface. For large projects, this could take several minutes.
   • Select Request Start Project from the Menu button drop-down list. This changes the state of the project from Draft to In Process and instantiates the approval workflows asynchronously on a separate server component, which returns control to users more quickly. This is the recommended method to use for projects that contain thirty or more items. This method requires that the Content Project Start server component is online. (See Siebel System Administration Guide for information about starting server components.)

NOTE:  If you add more content items to the project after it is in the In Process state, invoke the Start Project or Request Start Project action again to start the approval workflows for the new content items.

To review status of content project and content items

1. Navigate to the Administration - Content Center screen > Content Projects view.
2. From the Content Projects list, select the appropriate content project.

   The status of the project is given in the More Info form. The following table explains the Project Status values.

   Project Status	Description
   Draft	The project has been created and the approval workflow has not been started.
   In Process	The approval workflow has been started.
   Published	The project has been published.

3. Click the Content Items view tab.

   You can review the status of each content item, and check or change its assignment. By clicking the Item Reference for a content item, you can preview the current state of the content. See Table 5 for possible status values.