Siebel Hospitality Guide > Creating Hospitality Reports > About the Diary Report >

Generating and Printing a Diary Report

Perform the steps in the following procedure to generate and print a Diary report.

This task is a step in Process of Generating Hospitality Reports.

To generate and print a Diary report

1. Navigate to the Function Space Diary screen.
2. Click either the Sales/Execution, Revenue Management, or Compact Diary view tab.
3. From the toolbar, click the Reports button.
4. In the Select a Report menu, click Diary Report.

   The following table describes some of the fields in the Diary Report Parameters dialog box.

   Field	Comments
   Property	The name of the property for which the report is being generated.
   Quote	The name of the quote for which the report is being generated.
   Specific Function Space	The name of the specific space for which the report is being generated.
   Sales Manager	The name of the sales manager for whose functions the report is being generated.
   Arrival Date	The start of the arrival dates shown in the report.
   Departure Date	The end of the departure dates shown in the report.
   All Diary Status Types	Select this check box to indicate that all events of all status types should be shown in the report.
   Event Manager	The name of the sales manager for whose functions the report is being generated.
   Transaction Type	Select a transaction type to indicate that just the selected type should be shown in the report. Choose from Add, Cancel, or Move.
   All Transaction Types	Select this check box to indicate that all transaction types should be shown in the report.
   Exception Type	Select an exception type to indicate that just the selected type should be shown in the report. The different options are:
   	Flag: Overbook. This option indicates that functions with the inventory status of Overbooked are included in the report.
   	Flag: Option. This option indicates that functions with the inventory status of Optioned are included in the report.
   	Flag: Do Not Move. This option indicates that functions with the Do Not Move flag selected are included in the report.
   	Capacity: Over. This option indicates that functions with an attendance that is greater than the maximum capacity are included in the report.
   	Capacity: Under. This option indicates that functions with an attendance that is less than the minimum capacity are included in the report.
   	Capacity: Attendance < 10. This option indicates that functions with an attendance that is less than 10 are included in the report.
   	Status: Hold. This option indicates that functions with a status of Hold are included in the report.
   	Status: T1. This option indicates that functions with a status of T1 are included in the report.
   	Status: Cancel. This option indicates that functions with a status of Cancel are included in the report.
   	Status: D. This option indicates that functions with a status of Definite are included in the report.
   	Status: Lost/Turndown. This option indicates that functions with a status of Lost/Turndown are included in the report.
   	Not Assigned to Specific Space. This option indicates that functions are booked for a function space type that is not configured or for a suite or for an indivisible space are included in the report.
   	Assigned to Specific Space. This option indicates that functions that are booked for a specific space, a suite, or an indivisible space are included in the report.
   	Function Status <> Quote Status. This option indicates that functions where the function status is not equal to the quote status are included in the report.
   	Inventory Status: Unreserved. This option indicates that functions where the function status is unreserved are included in the report.
   All Diary Exception Types	When it is selected, this check box indicates that all diary exception types should be shown in the report.
   All Diary Capacity Exception Types	When it is selected, this check box indicates that all diary capacity exception types should be shown in the report, for example, Capacity: Under.
   All Flag Exception Types	When it is selected, this check box indicates that all flag exception types should be shown in the report, for example, Flag: Overbook.

5. In the Diary Report Parameters dialog box, perform the following steps:
   1. Specify some report parameters in the Parameters section.
   2. Specify parameters in either or both of the Transaction Parameters and Exception Parameters sections.
   3. Click Finish.

      The Diary report is generated in a Siebel Report Viewer window.

6. Click the Print Setup button to display a standard Windows print dialog box.
7. Choose appropriate printer settings, and then click OK.