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Checking Content Assets In and Out

Checking out a content asset downloads the asset file and locks the asset so that others cannot make changes to it.

Checking in a content asset uploads a new version of the content asset and unlocks the asset.

This task is a step in Process of Managing Content Assets.

To check out a content asset

1. Navigate to the Administration - Content Center screen > Content Sets view, and select the content-asset record to check out.
2. Click Check Out.

   The file is saved locally for editing, other users cannot modify the file until it is checked in, and your user ID appears in the Locked by field.

To check in a content asset

1. Navigate to the Administration - Content Center screen > Content Sets view, and select the content-asset record to check in.
2. Click Check In.
3. The Check In Content dialog box appears.
4. Do either of the following actions:
   • Click the File Options button and specify a local file.
   • Type in a URL or network path.
5. If you typed in a URL or network path, click the URL Options button and set the URL and network file options in the dialog box.

   Some fields are described in the table in Step 5 in the To add content assets to a content set procedure.

6. (Optional) Click Advanced to set the Advanced Options for the asset.

   Some fields are described in the table in Step 6 in the To add content assets to a content set procedure.

About the Content Asset Commands on the Menu Button

Most users only need to use the Check Out and Check In buttons. However, other content asset commands are available on the menu button of the Asset Detail form in the Content Assets view:

• Lock. Locks the content asset by the current user.
• Unlock. Unlocks the content asset. For example, you can use this command if you check out an asset, but then decide that you do not want to make any changes to it.
• Save to File. Downloads the content asset to a file, but does not lock the asset.
• Replace. Creates a new version of the content asset. The Replace command is available only when the asset is locked.
• Copy. Copies the content asset. This gives you two content asset records that are the same.
• Delete. Deletes the content asset record and is equivalent to the Delete Record command. This soft delete keeps past versions of the asset in the content asset repository. Deleted assets can be accessed through the Contents Sets History view.