Siebel Hospitality Guide > Working with Inventory > Management of Room Blocks at the Quote Stage >

Parceling Room Block Inventory from One Room Block to Another

Parceling inventory is the transfer of reserved sleeping rooms from one room block to another room block. For example, if there are 100 sleeping rooms reserved as part of a room block, and only eighty of these rooms have been picked up by customers, then the other twenty may be transferred to another room block. As these sleeping rooms have already been reserved, they will not need to be reserved after the transfer. This functionality may often be used when reserving rooms for different types of people attending a function. For example, if the customer reserves 100 rooms, it may be necessary to create a separate room block for VIPs after the initial room block has been created.

This task is a step in Management of Room Blocks at the Quote Stage.

To parcel room block inventory from one room block to another

1. Navigate to the Quotes screen > Quotes list view.
2. In the quotes list, query for and select the required quote.
3. Click the link in the Name field, and then click the Room Blocks tab.
4. In the Room Block list, select the room block from which you wish to transfer sleeping rooms.
5. Scroll down to the Room Block Line Items tab, select the type of sleeping rooms that you would like to transfer, and click Parceling.

   The Reservation Transfer selection dialog box is displayed.

6. Complete the fields, and click OK.

   The following table describes some of the fields.

   Field	Comments
   Existing Reserved Rooms	Shows the amount of rooms of this type that have already been reserved for the selected room block. This field is read-only.
   Room Type	The type of room to be transferred between the room blocks. This field is read-only.
   From Room Block	The name of the room block from which the rooms are to be transferred. This field is read-only.
   To Room Block	The name of the room block to which the rooms are to be transferred. Click the select button, select the room block to which you want to transfer rooms, and click OK in the To Room Block selection dialog box.
   # Transferred	The number of rooms to be transferred between the room blocks. This value is calculated as the Blocked value minus the Picked up value.

   The required number of rooms are transferred between the room blocks, and this is reflected in the Contracted field for the room block line items.

   NOTE:  Parceling works primarily on the blocked numbers and it is this number that is transferred between room blocks. However, for ease of use the contracted and projected numbers are also decreased by the same amount as the blocked numbers. If the contracted number becomes negative in the process, an error message is displayed.