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Siebel eEvents Management Guide for Financial Services > Defining an Event > Administrator Setup Procedures for Defining an Event >

Adding Venues

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A venue is a physical facility where an event may be held, such as a conference center or hotel. In Siebel eEvents Manager for Finance, you can store information about possible venues ahead of time, including their rental rates, and later choose which venue or venues to associate with an event. These and other end-user tasks are described further in Preparing for an Event.

In preparation for working with venue data, you should add possible venues using the Location Administration screen as described in the following procedure.

To add a venue

From the application-level menu, choose View > Site Map > Location Administration.
In the Locations list, add a record, and complete the necessary fields.

The following procedure describes how to enter information about rooms that you may want to use for event venues, such as conference rooms, meeting rooms, classrooms, and so on.

To enter room information for a potential event venue

From the application-level menu, choose View > Site Map > Location Administration.
Select the location that you are considering as a possible event venue.
Click the Rooms view tab.
In the Rooms list, create a new record.

The following table describes some fields in the Room list.

Field	Comments
Drops	Information describing the network access ports.
Room	Name of the room you are considering as a possible event or session venue.
Rate	Cost of renting the room, per time unit or other unit identified in the Basis field.
Type	Type of the room.

The following procedure lets you record information about the equipment that is available in a potential room for an event.

To add the equipment available in a potential event venue room

From the application-level menu, choose View > Site Map > Location Administration.
Select the location that you are considering as a possible event venue.
Click the Rooms view tab to display the Rooms list.
Select the room for which you want to add equipment.
Scroll down to display the Equipment list below the Rooms list.
In the Equipment list, create a new record.

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