Contributor and Workflows

In addition to contributing content to the site, a contributor may also be responsible for reviewing and approving content. This could also be the sole responsibility of a reviewer in your organization. The process of reviewing and approving content is called workflow.

You create a workflow in Site Studio using the existing workflow functionality in the content server. If you are familiar with this, you should be able to quickly adopt the workflow process on your site. Workflow can be enabled for the content assigned to a contribution region on a web page. When a contributor adds a new data file or native document to that web page, the content automatically enters a workflow (preventing the page from going "live" without going through an approval process).

To participate in a workflow, reviewers click a link in a workflow e-mail message that takes them to the web page that must be reviewed (the page is in contribution mode). They can right-click the workflow icon in the contribution graphic (Figure) and choose Approve Document, Reject Document, or Edit.

Contribution in Workflow Icon

If the reviewer chooses Approve Document, the next reviewer in the workflow is notified with a similar e-mail message. If the reviewer is the last reviewer in the workflow, clicking Approve Document makes the content appear on the actual, "live," Web site.

If the reviewer chooses Reject Document, an e-mail is sent to the previous reviewer in the workflow. Clicking Edit opens Contributor so that the content can be edited. For more information, see Workflow Experience for Contributors and the Site Studio Contributor Guide.

The complete workflow process depends on how you set up workflow on the content server. For more information, see Using Workflows and the Content Server documentation.