Searching and Viewing Content

You can search for content in the Content Server in several different ways. This section describes the following tasks:

• Searching Stored Content

• Viewing Content

• Viewing Content Details

• Creating a Query

• Executing a Saved Query

• Removing a Saved Query

Searching Stored Content

Use the following steps to create a listing of all content that is available through the Web Parts product:

1. Select All Fields from either the Search Forms menu or from the menu in the Web Part Search portion of the Main Page Search Section in the Main Page.

2. Click Execute to run the search.

A listing of all available documents is displayed.

Note: If the system administrator for your site created specialized search forms, these appear in the Search Profiles folder with a search form icon (Figure 3-1). To execute these searches, click the search name then click Execute in the Web Search portion to run the search. See your system administrator for details.

Figure 3-1 Search Form Icon

Viewing Content

Follow these steps to view content checked in to the system.

1. To view content, click one of the following icons:

   	My workflow assignments
   	My checked-out content
   	My subscriptions
   	Document in a search result

   
   

2. Select the method you want to use for viewing. You can view content in different ways:

   • View With Default Viewer: Use this option to use the viewer that is the designated default for your site.

   The following viewing types are available when you view a document from a search result:

   • Native File: Use this option to view the file as it was originally added to the system.

   • Web Viewable: Use this option to view the file as it will be viewed on a web site.

   • HTML Rendition: Use this option to view an alternate file checked in with the item. If no alternate file is available, a message dialog is displayed.

3. When you choose a content item to view, the Content Viewer Screen is displayed.

4. When done viewing the content item, select File, Close Window.

Viewing Content Details

You can also view the metadata associated with a content item. Metadata is the data that describes the item, such as its check-in date, number of revisions, and other information.

1. To view an item's details, click one of the following icons:

   	My workflow assignments
   	My checked-out content
   	My subscriptions
   	Document in a search result

   
   

2. Select Item Properties from the displayed popup menu.

   The Item Properties Screen is displayed.

3. When you finish viewing details, click OK.

Creating a Query

To quickly display search results for searches that you perform often, you can save links to those searches in the My Saved Queries Folder in the Main Navigation Tree.

Use the following procedure to save a search as a query link:

1. Select All Fields from either the Search Forms menu or from the menu in the Web Search portion of the Main Page Search Section in the Main Page.

2. Specify the search criteria you want to save in the desired fields. If you change your mind about the criteria to be used, click the Reset button to clear the entries you made.

3. Click Execute to run the search.

4. Click Save Search in the SCS Web Parts Search Results portion of the Main Page Search Section.

   A prompt dialog is displayed.

5. Enter a title for the saved query. This is the link that will be displayed in the My Saved Queries Folder.

6. Click OK.

   The new link is displayed in the My Saved Queries Folder.

Executing a Saved Query

Queries that have been saved can be run in one of two ways:

• Click the name of the query in the My Saved Queries Folder. Those queries that do not require a script for execution run immediately. Click Execute to run queries requiring a script.

• Select the query name from the list in the SCS Web Search portion of the Main Page Search Section. Click Execute to run the query.

The results of the query are displayed in the Results area of the Main Page Search Section.

Note: If the system administrator for your site created specialized search forms, these appear in the Search Forms menu with a search form icon (Figure 3-1). To execute these searches, click the search name then click Execute in the Web Search portion to run the search. See your system administrator for details.

Removing a Saved Query

To remove a query from the My Saved Queries Folder, click the My Saved Query selection icon (Figure 3-2) for the query you want to remove. A popup menu is displayed. Select Remove. The query is removed from the My Saved Queries Folder.

Figure 3-2 My Saved Query Selection Icon