7 Fiscal Documents

Fiscal Documents for all the requisition types discussed in the previous chapters can be accessed using the Fiscal Docs Find window.

This chapter covers the following section:

• Accessing Fiscal Documents

Accessing Fiscal Documents

You can access the individual NFs from the schedule screen or directly from the main menu.

To access the NF from the main menu, do the following:

Navigate: From the RMS Start Menu, select Fiscal Management, then Fiscal Documents. The Fiscal Docs Find window opens.

Figure 7-1 Fiscal Docs Find Window

In the Fiscal Docs Find window, the Action field has a list, which contains the following:

Table 7-1 Fields in the Fiscal Docs Find window

Field	Description
Action
New	To create a new NF, select this Action.
View	Only to view the NF. The NF cannot be edited when the Action is View.
Edit	To edit the NF, select this Action.
Fiscal Document Section
Fiscal No	Enter the fiscal number here.
Schedule No	Enter the schedule number in this field.
Mode Type	The mode type can be either Entry or Exit. Select from the list.
Document Type	Select the document type from the list.
Status	Select the status of the NF from the list. The link includes: Worksheet, Validated, Error, Subm. for Recv., In Discrepancy, Approved, Pending for Receiving, Inactive, Received, NFe Pending, Receipt Verified, Cancelled, Nullified by SEFAZ, Completed, Post Sefaz Approve Error, Financials Posted.
Utilization	Select the Utilization from the list.
CFOP	Enter the CFOP number here.
NFe Access Key	Applicable only for NFe.
Sender/Receiver Section
Type	This is external entity type from which the NF is received. The list includes Supplier, Partner, Location, Outside Location, Company, and Customer.
Name	Enter the name of the sender/receiver
Sub Type	Select the value from the list.
CNPJ/CPF	Select the CNPJ/CPF from the list.
Dates Section
Issue	Date of issue or stock receipt. Select from the date editor.
Entry/Exit	The date the NF was entered.
Exit Hour	The exit time of the NF.
Doc Detail Section
Requisition Type	Select the Requisition Type from the list. The list includes Purchase Order, Transfer, Return to Vendor, etc.
Doc	If the requisition type is PO, the Doc list includes the list of POs.
Item	Select the items on the PO.

Creating a New NF

To create a new NF, do the following:

1. In the Fiscal Docs Find window, select New from the Action field, and click OK.

2. In the Fiscal Documents window, enter the details given inFields in the Fiscal Document Header Section.

3. From the Options menu, select Validate. This will validate the details entered in the Fiscal Documents Details section.

4. Click OK. The Fiscal Docs Find window appears.

5. Click Close to exit the window. You are returned to the Fiscal Docs Find window.

Searching Fiscal Documents

To search the Fiscal Documents, do the following:

1. In the Fiscal Docs Find window, select Edit from the Action field.

2. After entering the search criteria, click Search. The Fiscal Docs Find window appears. All the NFs that meet search criteria are displayed.

   Figure 7-2 Fiscal Docs Find Window

   
   

3. Select the NF and click OK. The Fiscal Documents window appears. Here you can view and edit the NF details.

4. The following buttons are enabled only when the Fiscal Docs Find window is accessed through Schedule window:

   • Add – Click Add to add NF details in the Fiscal Document window.

   • Link – Click Link to link an NF to a schedule.

   • Delink – Click Delink to remove an NF from a schedule.

5. Click Refresh to return to the previous window and enter the criteria again.

6. Click Close to exit the window. You are returned to the Fiscal Docs Find window.

Searching using Vendor Product Number in the Fiscal Docs Find window

To search using the Vendor Product Number (VPN) in the system, do the following:

1. In the Fiscal Docs Find window, select Edit from the Action field.

2. Click in the Item field, in the Doc Details section.

3. From the Options menu, select Item Number Type. The Item Number Find window appears. The fields and descriptions are given below:

   Table 7-2 Item Number Find Fields and Description

   Field	Description
   Reference Item	The reference item ID and description.
   VPN	The Vendor Product Number and description.
   Line	The Line ID and description.
   Item	The Item ID and description.

   
   

   Figure 7-3 Item Number Find Window

   
   

4. Enter the VPN number. The VPN description, Line ID, and Line description fields are pre-populated.

5. Click OK. The Fiscal Docs Find window appears with the item number and description fields pre-populated.

Searching using Vendor Product Number in the Fiscal Documents window

To search using the Vendor Product Number (VPN) in the system, do the following:

1. In the Fiscal Docs Find window, click Add.

2. In the Fiscal Documents Window, enter the details in the Fiscal Documents Details section, and Header section.

3. Select Item in the Line Item Details section. From the Options menu, select Item Number Type. The Item Number Find window appears. The fields and descriptions are given below:

   Table 7-3 Item Number Find Fields and Description

   Field	Description
   Reference Item	The reference item ID and description.
   VPN	The Vendor Product Number and description.
   Line	The Line ID and description.
   Item	The Item ID and description.

   
   

4. Enter or select the VPN number. The VPN description, Line ID, and Line description fields are pre-populated.

5. Click OK. The Fiscal Documents window appears.

   
   

   Note: The item number and description fields are pre-populated.

   
   

Exit Complementary NF

Exit Complementary NF is generated when taxes or any additional cost is required to augment the value of a previously generated NF that by any reason had incorrect values. The Exit complementary NF can be generated in ORFM and linked to any previously generated NF. Free Form Standalone NF is leveraged to generate exit complementary NF and proper setup in utilization is required to enable this functionality.

New Behavior for Exit Complementary NF

To facilitate the NF creation process and avoid errors when entering required data for the generation of NF, the system leads you through the form.

The Detail Info tab only displays the required fields for generating the Exit CNF:

• NF CFOP

• Quantity

• UnitCost

• PIS

• COFINS

• Classification CST

• Fiscal Doc Ref

• Totalcost

New Behavior for Associating Exit Complementary NF with Main NF

The Exit Complementary NF is a FFNF but you can associate the NF with a Main NF.

To associate the Exit Complementary NF with the Main NF, follow the steps below.

1. In the Header Info tab, enter the Main NF number directly in the Comp No field, or use the Complement button to open the Complement Fiscal Doc window.

   Figure 7-4 Complement Fiscal Doc

   
   

2. Use the Utilization filter to search for the Main NF by operation or transaction to associate with the Exit Complementary NF.

3. Select the appropriate utilization and press OK.

4. You are prompted if you want to copy the data from the Main NF, or if you want to manually enter the Exit CNF data.

   Figure 7-5 New Prompt for Exit CNF

   
   
   
   

   Note: The system also displays this prompt when you enter the Main NF number directly in the Comp No field.

   
   

   1. If you select Yes, the system automatically loads all data form the Main NF.

   2. If you select No, you have to enter the following information manually in the Fiscal Document window.

      • In the Fiscal Document section, enter the NF CFOP.

      • In the Destination Details tab, enter all information associated with the destination.

      • In the Detail Info tab, enter all information associated with the items.

      • In the Header Taxes tab, enter all information associated with header taxes.

      • In the Detail Taxes tab, enter all information associated with item taxes.

5. Click OK to save your entries.

New Validation Rules for Exit Complementary NF

The following validation rules for Exit Complementary NF have been implemented.

Complement Number Required

If you do not enter the Main NF in the Comp No field, the system displays the following error message when you are trying to navigate to other windows.

Figure 7-6 Comp No Required for Exit CNF

Fiscal Doc Ref Automatically Entered

In the Detail Info tab, the Fiscal Doc Ref field displays the Complement Number automatically. You cannot enter any value.

No Values Permitted

In the Detail Info tab, you are not permitted to enter any values in the Quantity and Unit Cost field.

Only One Exit CNF associated with One Main NF

You can only associate one Exit CNF with one Main NF. Therefore, the Main NF is displayed in the Comp No field of the Header Info tab and not in the Fiscal Doc Ref field in the Detail Info tab.