Using
Simple Submission to Submit or Upload Documents to the
Portal Knowledge Directory
With the proper permissions,
you can submit documents to
the Knowledge Directory. Depending on your portal
configuration, you might also be able to upload a file to the Knowledge
Directory. When you upload a file, it is copied from the remote repository
into the portal's document repository and a pointer is created to
that copied file.
Before you submit
or upload a document to the Knowledge Directory:
- Make sure
the language of the document you are submitting matches
the language specified as your locale on the Edit Locale
Settings page of My Account. For
example, if your default locale is Japanese, the document you are
submitting must also be in Japanese. If you are submitting a document
in a language different from your default locale, either change your
default locale to match the language of the document before you submit
it, or, if you have permission to edit the Knowledge Directory, you
can use Remote Document or Web Document submission to select a different
language.
- If you are using
Netscape 7.1, make sure the ANSI character set of your client matches
that of the name of the file that is being uploaded. The ANSI character
set is determined by the default system locale configuration of your
client. For instructions on setting the default locale, refer to your
operating system documentation.
To submit or upload
a document to the Knowledge Directory you
must have the following rights and privileges:
- At least Edit access
to the parent folder (the folder that will store the document)
- At least Select access
to the content source that provides access to the location where the
document is stored
Note: If you want to use a content type
other than the default
content type associated with the content source, if you want to submit
a document to more than one Knowledge Directory folder, or if you
want to submit a document in a language different from your default
locale, use Remote Document or Web Document submission, available
when editing the Knowledge Directory.
- Click Directory.
-
Open the
folder in which you want to place the document.
- Click
Submit
Documents. The Submit a Document dialog
box opens.If you are editing
the Knowledge Directory, you open the Submit a Document dialog box
by selecting Simple Submit in the Submit Document drop-down list on the right.
- In the Document source drop-down
list, accept the default document source or select another. The document source tells the portal how to find the document
you are submitting.
Note: If you are uploading a file, you must select Content Upload.
- Specify
a file by performing one of the following actions:
- If you are submitting a web document, in the URL text box, type the document's URL.
- If you are submitting
or uploading a file, specify a file
by performing one of the following actions:
Type the UNC path
to the document in the File path text box.
If you are leaving
the file in the remote location, you must type
a network path (for example, \\myComputer\myFolder\myFile.txt). If you are uploading the file, the path can be a local path (for
example, C:\myFolder\myFile.txt) or a network
path.
Click Browse to navigate
to the location
of the file you want to submit.
If you are leaving the
file
in the remote location, you must supply a network path to the file,
and therefore, you cannot browse your local drives; you must browse
the network to your computer and then to the location of the file.
If you are uploading the file, you can browse to local drives or network
drives.
Note: - Depending on how the administrator configured
the content source,
the Browse button might not appear, therefore
you might not be able to browse to the file. If you do not see a Browse button, type the path in the File path text box.
- If the Browse button does
display but you
cannot browse to the folder where the file you want to submit is located,
the content source you chose might not have the necessary privileges
to access the file location. Click Cancel and
resubmit the file using a different content source.
- If desired, override
the default name or description.
- To override
the default name, select Use this name and,
in the text box, type the name.
- To override the default
description, select Use
this description and, in the text box, type the description.
Once the
folder administrator (one who has Admin access to the folder) approves
your submission, links to the document you submitted or uploaded appear
in the Knowledge Directory.
