Managing Banking

This chapter discusses how to:

Set up Swiss banking.
Download bank definitions.
Set up defaults for source banks.
Set up banking defaults for payees.
Run local country bank processing.

Setting Up Swiss Banking

The banking feature in Global Payroll for Switzerland is optional and uses pages in Human Resources, the Global Payroll core application, and Global Payroll for Switzerland.

To define banking for Switzerland:

Define your banks and branches on the Bank Table page and the Bank Branch Table page, which you can access from the Global Payroll core application.

Note. The pages for defining banks are common to all PeopleSoft Enterprise HRMS applications and are documented in the PeopleSoft Enterprise HRMS 9.0 Application Fundamentals PeopleBook.
Define the organization level for your source bank on the Source Bank Link page in the Pay Entity component of the Global Payroll core application.
Define further information about source banks in Global Payroll for Switzerland.

Depending on the organization level you selected on the Source Bank Link page in the Global Payroll core application, define Swiss-specific information on the corresponding Pay Entity Source Bank page in Global Payroll for Switzerland.
Define bank account information for payees.
1. Define information on the Bank Account Information page in the Global Payroll core application.
2. Define further banking information for a payee on either on the Payee Source Bank Default page (if the bank is located in Switzerland) or on the Payee Foreign Bank Transfer page (if the bank is located outside of Switzerland) in Global Payroll for Switzerland.
Run the Banking process on the Banking Run Control page in the Global Payroll core application.
Create payment files and reports in Global Payroll for Switzerland.

See Also

Setting Up Banks and Bank Branches

Defining Banking Instructions

Downloading Bank Definitions

This section provides an overview of bank definitions and discusses how to:

Load bank definitions.
Update bank definitions.
Compare bank definitions.

Understanding Bank Definitions

Updated bank and branch information is available on the Swiss Interbank Clearing (SIC) website. To add this information to your system, you must do the following:

Use one of the three methods available on the Load SIC Bank Definitions page:
- Load from the FTP server.
  
  Application process GPCHBK03 downloads the file to the application server, reads it, loads the data into the SIC temporary table (GPCH_BK_SIC_TMP) and then removes the file. The process then moves the bank definitions from the temporary table to an online table (GPCH_BK_SIC_UPD).
- Manual download to page.
  
  You manually download the file from the SIC website and attach it to the Load SIC Bank Definitions page. When launched, application process GPCHBK03 loads the data into the SIC temporary table (GPCH_BK_SIC_TMP). The process then moves the bank definitions from the temporary table to an online table (GPCH_BK_SIC_UPD).
- Manual download to network.
  
  You manually download the file from the SIC website and attach it to your network. Specify the network path on the Load SIC Bank Definitions page. When launched, application process GPCHBK03 loads the data to into the SIC temporary table (GPCH_BK_SIC_TMP). The process then moves the bank definitions from the temporary table to an online table (GPCH_BK_SIC_UPD).
View bank definitions on the Review Differences page.
Update the Human Resource and Global Payroll bank tables with the new data by selecting Update Tables Online on the Select Bank Definition Updates page.
Review the bank definitions on the Review Bank Definition page.

Pages Used to Download Bank Definitions

Page Name	Object Name	Navigation	Usage
Load SIC Bank Definitions	GPCH_RC_BK03	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Banking, Load Bank Definitions CHE, Load SIC Bank Definitions	Load the bank definition file from the SIC website. Select whether the file will be loaded from an FTP server, attachment, or network path.
Select Bank Definition Updates	GPCH_BK_DEF_UPD	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Banking, Bank Definition Update CHE, Select Bank Definition Updates	Update the system's banking tables with the information downloaded from the SIC website.
Review Differences	GPCH_BK_DEFUPD_SEC	Click Select on the Select Bank Definition Updates page.	Compare the bank definitions downloaded from SIC with those currently in the system.

Loading Bank Definitions

Access the Load SIC Bank Definitions page.

Load from ftp Server

Select the Load from ftp Server field to load the bcbankenstamm text file from the SIC website.

Load from Attachment

If you have downloaded the text file directly from the SIC website, click the Add Attachment button and enter the attachment name and location.

Click the Delete Attachment button to remove the attachment.

Load from Network Path

Enter the Input File name, including the path name, if the file is located on the network.

Updating Bank Definitions

Access the Select Bank Definition Updates page.

Details

Click to compare bank definitions on the Review Differences page.

Update Tables Online

Click to add the new data to the Human Resources and Global Payroll banking tables.

Comparing Bank Definitions

Access the Review Differences page.

Use this page to compare the newly downloaded data with the existing data in the system.

Setting Up Defaults for Source Banks

This section discusses how to set up source bank defaults at the pay entity level.

Page Used to Set Up Defaults for Source Banks

Page Name	Object Name	Navigation	Usage
Pay Entities - Source Bank Link	GP_PE_SBANK_LNK	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Framework, Organizational, Pay Entities, Source Bank Link	Enter information about source bank and payment type at the pay entity level.

Setting Up Source Bank Defaults at the Pay Entity Level

Access the Pay Entities - Source Bank Link page.

Note. The pay entity automatically populates from the core application. On this page, enter information about the source bank ID and the payment type.

Load All Organizational Units	Select this option to load all valid entries for the link options. These valid entries must be active as of the effective date.
Source Bank ID	Select the source bank ID that you require. Source banks are the money sources from which payroll disbursements are drawn.

Setting Up Banking Defaults for Payees

You can set up defaults for both banks in Switzerland or banks in other countries. This section discusses how to:

Assign payee bank accounts to default source banks.
Enter data for foreign bank transfers.

Pages Used to Set Up Banking Defaults for Payees

Page Name	Object Name	Navigation	Usage
Payee Bank Account Info	PYE_BANKACCT	Global Payroll & Absence Mgmt, Payee Data, Net Pay/Recipient Elections, Override Source Bank CHE, Payee Bank Account Info Global Payroll & Absence Mgmt, Payee Data, Net Pay/Recipient Elections, Manage Foreign Bank Account CHE, Payee Bank Account Info	View the bank account information for a payee that you set up on the Maintain Bank Accounts page in the core application.
Payee Source Bank Default	GPCH_BK_PYE_ACCT2	Global Payroll & Absence Mgmt, Payee Data, Net Pay / Recipient Elections, Override Source Bank CHE, Payee Source Bank Default	Assign a payee’s bank account to a default source bank.
Payee Foreign Bank Transfer	GPCH_BK_PYE_ACCT1	Global Payroll & Absence Mgmt, Payee Data, Net Pay / Recipient Elections, Manage Foreign Bank Acct CHE, Payee Foreign Bank Transfer	Enter data on foreign bank transfers.

Assigning Payee Bank Accounts to Default Source Banks

Access the Payee Source Bank Default page.

Source Bank Default

Payment Type	Select Wages and Salaries as the type of payment to be made to the payee.
Source Bank ID	Select the source bank ID that you assigned to your source bank on the Source Bank Accounts page in the Global Payroll core application. Source banks are the money sources from which payroll disbursements are drawn.

Entering Data for Foreign Bank Transfers

Access the Payee Foreign Bank Transfer page.

National Sort Code	Enter your national sort code.
Execution Code	Select the execution code that you require: Check, Check Ord, Standard, or Urgent.
Instruction Code	Select the instruction code that you require: Avis, Legitim, Telephone, or Telex/Fax.
Fee Payment Code	Select the type of account that you want to use: Curr Acct, DEM Acct, or Euro Acct.
Fee Account Code	Select the fee account code that you require: Contractor, Orderer, or Partition.
Transfer Account Code	Select the type of account to which the money should be transferred: current account, DEM account, or euro account.

Running Local Country Bank Processing

This section discusses how to:

Run the Payment Prep process for Switzerland.
Define DTA bank file content.
Define LSV bank file content.
Define files created by the Bank Transfer report.

To generate banking data for Switzerland, start by running the Payment Prep Process on the Bank Payment page. This process creates an output file with data needed to produce payment files and payment reports including the Bank List SQR.

See Also

Running the Banking Process

Pages Used to Run Local Country Bank Processing

Page Name	Object Name	Navigation	Usage
Bank payment	GPCH_BANK_POPULATE	Global Payroll & Absence Mgmt, Payment Processing, Run Payment Prep Process CHE, Bank Payment	Run the Payment Prep (preparation) Process for Switzerland.
Setup Bank Transfer Process	GPCH_BK_BNKTRN	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Banking, Payment Types CHE, Setup Bank Transfer Process	View the accumulators that are assigned to payment types.
DTA Bank File Content	GPCH_BK_XFERDTA	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Banking, DTA Bank File Content CHE, DTA Bank File Content	Define the files that are created by the Bank Transfer report and delivered to the DTA.
LSV Bank File Content CHE	GPCH_BK_XFERLSV	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Banking, LSV Bank File Content CHE, LSV Bank File Content CHE	Define the content of the LSV file.
Create Bank List	GPCH_RC_BK01	Global Payroll & Absence Mgmt, Payment Processing, Create Bank List CHE, Create Bank List	Create a report that provides information on all payments that have been made to employees through a financial institution such as a bank or the post office. This report is mainly used internally for accounting purposes. Note. You must run the Payment Prep Process in Global Payroll for Switzerland before printing this report.
Create Bank File	GPCH_RC_BK02	Global Payroll & Absence Mgmt, Payment Processing, Create Bank File CHE, Create Bank File	Creates one or several files containing all data records in their required format.

Running the Payment Prep Process for Switzerland

Access the Bank payment page.

Calendar Group

Select the calendar group on which to run the process. The system processes any items (segments) that are approved or finalized by the payroll process.

Stream Number

If the Process Streams check box is selected and you select Calculate in the Processing Phases and Options group box, you must select the stream number to process. Each stream number represents a predefined range of payees.

Process Streams

The Process Streams check box is selected automatically if you selected the stream processing option when defining the calendar group.

Processing Phases and Options

Calculate

Select to have the system create the payment file by matching the finalized results from the payroll process with information you defined in banking setup.

You can run the Calculate step repeatedly until you finalize the banking process.

Update Statistics

Select to have the banking system generate statistics to help the data administrator fine-tune system performance.

Finalize

After everything is calculated, select Finalize. (If you used stream processing for the Calculate phase, the system finalizes all streams for the calendar group simultaneously.)

Note. If you’re not using streams, you can select Calculate and Finalize at the same time.

Calendar List

After you run the Calculate phase, this group box displays information for each calendar in the calendar run.

Streams

This group box displays all streams associated with the calendar group.

Defining DTA Bank File Content

Access the DTA Bank File Content page.

Transfer Basis

Select either Clearing or Home.

Wages and Salaries, Direct Life Insurance, Garnishments and External Transfers

Select to transfer each payment type.

Defining LSV Bank File Content

Access the LSV Bank File Content CHE page.

Transfer Basis

Select either Clearing Bank or Home Bank.

Defining Files Created by the Bank Transfer Report

Access the Create Bank File page.

Transfer Sequence

Specify the sequence in which the data is transferred to the bank. This sequence defines the number of files that are created.

Deposit Schedule

Select the deposit schedule that you require. One is predefined for banking, but you can define additional schedules.

The schedule defined by PeopleSoft is for test purposes—normally, users select the 25^th of each month or the last Friday in each month. This is because salaries should be paid into an account before bank charges are due (usually on the 1^st of each month).

Diskette Type

Select the output format for the ASCII file. You should copy the files that this report creates to newly-formatted diskettes, which are used for the data transfer with banks.

Note. You must run the banking process in the Global Payroll core application before printing this report.

See Also

Global Payroll for Switzerland Reports

Details	Click to compare bank definitions on the Review Differences page.
Update Tables Online	Click to add the new data to the Human Resources and Global Payroll banking tables.

Calendar Group	Select the calendar group on which to run the process. The system processes any items (segments) that are approved or finalized by the payroll process.
Stream Number	If the Process Streams check box is selected and you select Calculate in the Processing Phases and Options group box, you must select the stream number to process. Each stream number represents a predefined range of payees.
Process Streams	The Process Streams check box is selected automatically if you selected the stream processing option when defining the calendar group.

Transfer Basis	Select either Clearing or Home.
Wages and Salaries, Direct Life Insurance, Garnishments and External Transfers	Select to transfer each payment type.