Setting Up Payslips

This chapter discusses how to:

Set up payslips.
View payslips.
Generate payslips.

Setting Up Payslips

To define payslips and sort keys, use the Templates ESP (GPES_PAYSLIP) component. To define which earnings and deductions, social security contributions, taxes, and totals to display on a payslip, use the Templates ESP (GPES_PAYSLIP) component.

This section lists the common elements used in this chapter and discusses how to:

Set up a payslip.
Set up sort keys.
Select earnings and deductions for a payslip.
Select social security contributions for a payslip.
Select taxes for a payslip.
Select totals for a payslip.

Common Elements Used in This Chapter

Payslip ID	The system automatically displays the payslip ID that you created or entered to access this page.
Element Print Order	Enter the order in which you want the element to appear on the payslip. If an element has the Element Print Order 1, the element appears as the first element on the payslip.
Element Type	Specify whether the element is an Earning or a Deduction.
Element Name	Select the element that you want to appear on the payslip. If you selected the Element Type Earning, the system displays a list of the earnings that are defined in your system.
Take description from	You can use either the element description (that was created when the element was created), or you can create your own description, which appears on the payslip: User Text or Element.
Description	Description appears if you take the element description from the User Text. Enter your description of the element here.
Lines Before	Enter the number of empty lines you want to appear on the payslip before this element.
Lines After	Enter the number of empty lines you want to appear on the payslip after this element.

Pages Used to Set Up Payslips

Page Name	Object Name	Navigation	Usage
Payslip Setup	GPES_PSLIP_GRP	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Templates ESP, Payslip Setup	Create a new payslip for the pay groups that you select. This includes defining how retroactivity and extra periods are managed, and selecting the SQR that defines the layout of the payslip.
Sort Keys	GPES_PSLIP_SORTKEY	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Templates ESP, Sort Keys	Select the fields by which you want to sort the payslip. Sort the fields in ascending or descending order.
Earnings and Deductions	GPES_PAYSLIP_LINES	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Templates ESP, Earnings and Deductions	Select the earnings and deductions that you want to display on the payslip and define the spacing between earnings and deductions printed on the payslip.
Social Security Contribution	GPES_PAYSLIP_APORT	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Templates ESP, Social Security Contribution	Select the social security contributions that you want to display on the payslip and define the spacing between the contributions printed on the payslip.
Taxes	GPES_PAYSLIP_IRPF	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Templates ESP, Taxes	Select the tax deductions that you want to display on the payslip and define the spacing between the taxes printed on the payslip.
Totals	GPES_PAYSLIP_TOTAL	Set Up HRMS, Product Related, Global Payroll & Absence Mgmt, Payslips, Templates ESP, Totals	Select the accumulators to print at the bottom of the payslip and define the spacing between the accumulators printed on the payslip.

Setting Up a Payslip

Access the Payslip Setup page.

Retro Type

Select from these options:

Multiple Payslips to generate a payslip for regular pay and separate payslips for each month that has retroactive pay.

Two Payslips to generate one payslip for regular pay and a second payslip for retroactive pay, if applicable.

Payslip Layout

Select the SQR that defines the layout of the payslip. The SQR defines features of the layout such as lines and colors printed on the payslip. PeopleSoft supplies sample SQRs that you need to modify for your organization.

Separate Extra Period

Select this check box to generate separate payslips for extra period payments. If you clear this check box, the system includes extra period payments in the same payslip as regular pay.

Pay Group

Select the pay groups that should receive the payslip.

Setting Up Sort Keys

Access the Sort Keys page.

Field Name 1... Field Name 5

Select the element by which you want to sort the payslip.

Sort Key 1... Sort Key 5

Select whether you want to sort the elements in Ascending or Descending order.

Selecting Earnings and Deductions for a Payslip

Access the Earnings and Deductions page.

Note. The fields on this page are discussed in another section in this chapter.

See Common Elements Used in This Chapter.

Earnings and Deductions Page: Description Tab

Access the Earnings and Deductions page: Description tab.

Note. The fields on this page are discussed in another section in this chapter.

See Common Elements Used in This Chapter.

Earnings and Deductions Page: Spaces Tab

Access the Earnings and Deductions page: Spaces tab.

Note. The fields on this page are discussed in another section in this chapter.

See Common Elements Used in This Chapter.

Selecting Social Security Contributions for a Payslip

Access the Social Security Contributions page.

Note. Most of the fields on this page are discussed in another section in this chapter.

See Common Elements Used in This Chapter.

Concept

Select the contribution type associated with the element: Common Contingency, FOGASA, Nonstructural Overtime, Permanent Disability D&S, Professional Training, Structural Overtime, Temporary Disabilityand Unemployment.

Selecting Taxes for a Payslip

Access the Taxes page.

Note. The fields on this page are discussed in another section in this chapter.

See Common Elements Used in This Chapter.

Selecting Totals for a Payslip

Access the Totals page.

Note. The fields on this page are discussed in another section in this chapter.

See Common Elements Used in This Chapter.

Viewing Payslips

If you licensed PeopleSoft Enterprise ePay, employees can view their payslips online using the self-service View Payslip transaction. To aid in resolving questions raised by employees about their payslips, the payroll administrator can view employees' self service payslips in an online view that replicates the employees' view.

See Viewing Payslips Online.

Generating a Payslip

This section provides overviews of the payslip process and segmentation and payslips and discusses how to print payslips.

Understanding the Payslip Process

The Payslip page launches a Job (GPESPSLP) containing three processes in sequence:

The GPES_PAYSLIP Application Engine process gathers information and creates an intermediate table.
The Structured Query Report (SQR) GPESPYS1 prints the payslip report and provides self-service related information if ePay is licensed.
The GP_EPAY Application Engine process uses the payslip report and self-service related information provided by the prior processes in this job to create self-service payslips for each payee. If ePay is not licensed, this process will report that ePay has not been licensed and will complete with success.

Note. When running the GPESPSLP Job, the following Type and Format options can be used with ePay: None and None (defaults to Web and PDF), Web and PDF, or File and PDF. If using File and PDF, do not use a custom output destination from the Process Scheduler Request page.

Understanding Segmentation and Payslips

Segmentation occurs when employees' details change during a payroll period and the change requires the system to recalculate certain elements (element segmentation) or all elements (period segmentation). When the system segments an employee's pay, this affects payslips. PeopleSoft delivers an SQR that manages segmentation as explained in this table.

Note. You need to review how you want to manage segmentation and show the results in your organization's payslips.

Employee Data Change	Segmentation Type	Impact on Payslip
Company	Period	A separate payslip is printed for each segment.
Compensation	Element	The system generates one payslip. Where an earning has multiple slices, each slice is listed on a separate line.
Risk Code	Element	The system generates one payslip. For social security contributions and bases, each slice is listed on a separate line.
CCC	Element	The system generates one payslip. For social security contributions and bases, each slice is listed on a separate line.
Contract Data (contract type or contribution ID)	Element	The system generates one payslip. Social security contributions are listed on separate lines.
Fiscal Territory	Element	The system generates one payslip. IRPF deductions are only listed on separate lines.

Pages Used to Print Payslips

Page Name	Object Name	Navigation	Usage
Payslip	GPES_RC_PAYSLIP	Global Payroll & Absence Mgmt, Payslips, Create/Print Payslips ESP, Payslip	Run the Payslip Report (GPESPYS1) that prints a payslip summary for each employee selected.
Pay Entity List	GPES_RC_PSLP_PE	Click the Pay Entity List link on the Payslip page.	Print payslips for selected pay entities.
Pay Group List	GPES_RC_PSLP_PG	Click the Pay Group List link on the Payslip page.	Print payslips for selected pay groups.
Department List	GPES_RC_PSLP_DPT	Click the Department List link on the Payslip page.	Print payslips for selected departments.
Location List	GPES_RC_PSLP_LOC	Click the Location List link on the Payslip page.	Print payslips for selected locations
Payee List	GPES_RC_PSLP_PY	Click the Payee List link on the Payslip page.	Print payslips for selected payees.

Printing Payslips

Access the Payslip page.

Before using this page, you must first have set up a payslip on the Payslip Setup pages and run the payroll process.

Calendar Group ID	Select the calendar group that you want to process. You can only select from calendar groups that have executed or finalized.
Retro Processing	Select one of these values: Current Period Only: To include only regular payroll calculations in the payslip. Retro and Current Periods: To include both regular and retroactive payroll calculation in the report. Retro Periods Only: To include only retroactive payroll activities in the payslip.
Pay Entity List	Click to select one or more pay entities for processing. The system displays the Pay Entity List page.
Pay Group List	Click to select one or more pay groups for processing. The system displays the Pay Group List page.
Department List	Click to select one or more departments for processing. The system displays the Department List page.
Location List	Click to select one or more locations for processing. The system displays the Location List page.
Payee List	Click to select one or more payees for processing. The system displays the Payee List page.

Retro Type	Select from these options: Multiple Payslips to generate a payslip for regular pay and separate payslips for each month that has retroactive pay. Two Payslips to generate one payslip for regular pay and a second payslip for retroactive pay, if applicable.
Payslip Layout	Select the SQR that defines the layout of the payslip. The SQR defines features of the layout such as lines and colors printed on the payslip. PeopleSoft supplies sample SQRs that you need to modify for your organization.
Separate Extra Period	Select this check box to generate separate payslips for extra period payments. If you clear this check box, the system includes extra period payments in the same payslip as regular pay.
Pay Group	Select the pay groups that should receive the payslip.

Field Name 1... Field Name 5	Select the element by which you want to sort the payslip.
Sort Key 1... Sort Key 5	Select whether you want to sort the elements in Ascending or Descending order.