Setting Up Banking and Garnishments

This chapter provides overviews of banking and garnishments and discusses how to:

Process banking.
Run banking reports.

Understanding Banking

This section discusses:

Banking setup.
IBAN setup.
Bank processing.

Banking Setup

In Global Payroll, banking setup starts in the core application and continues with processing in Global Payroll for Spain. Before reading this chapter, it is strongly recommended that you read the banking feature in the Global Payroll core documentation.

Before running the banking process for Spain, you must set up basic banking information in the core application, such as:

Defining bank information, such as bank name, address, and ID.
Defining Electronic Funds Transfer (EFT) formats.
Identifying source banks and linking source banks to pay entities.
Defining employee bank accounts and net pay election.
Defining deposit schedules.
Defining recipients.

After running payroll, funds are sent to the source bank along with instructions for payments. The bank needs the following information:

The name of each employee who is going to be paid.
The amount that each payee is to receive.
The name of the banking institution where the wages are to be sent.

This information is extracted from the core application based on a list of payees corresponding to those in the selected payroll run. The system creates a file with lines for each payee, containing a name, the bank account number, and the payment amount. This file is sent to the bank, which then distributes the funds.

See Also

Setting Up Banks and Bank Branches

Defining Banking Instructions

IBAN Setup

The International Bank Account Number (IBAN) is an account number that uniquely identifies a bank account and is assigned according to ISO standards so that it can be used across national borders. PeopleSoft applications can include this information at the bank account level.

As of January 1, 2004, IBAN must be used for all transfers out of Spain and for special transfers.

Part of banking setup includes IBAN definition. To set up IBAN functionality, you must select the IBAN Enabled field on the IBAN Country Setup page. Once the IBAN feature is enabled you will see the IBAN field on the Source Bank Account page and the Edit IBAN link on the Maintain Bank Accounts page for the country you indicated.

Note. The PeopleSoft Enterprise HRMS 9.0 Application Fundamentals PeopleBook discusses the IBAN setup in detail.

See Setting Up IBAN Information.

Bank Processing

After you have set up banking information, you can run the banking process.

Note. his chapter describes in detail the banking process.

See Processing Banking.

Understanding Garnishments

This section discusses:

Garnishments in Spain.
Garnishment deductions for payees.
Delivered garnishment deductions.

Garnishments in Spain

When a payee owes money to a third-party for court-ordered obligations, such as child support, the employer might be required to deduct part of what is owed before the payee receives payment. The deduction, known as a garnishment, is taken every month, according to national guidelines. The size of the deduction depends on the payee’s earnings and the number of dependents.

Garnishment Deductions for Payees

Use the Element Assignment by Payee page to assign a garnishment deduction to a payee to ensure that the garnishment is deducted from a payee’s wages during payroll processing.

See Also

Setting Up Overrides

Delivered Garnishment Deductions

This table lists the delivered garnishment deductions:

Garnishment Deduction	Description
RETJ JUDCL	This deduction represents an amount, ordered by court, to be paid for any cause except child support (RETJ ALIM) or spousal support (RETJ CNYG).
RETJ CNYG	This deduction represents an amount, ordered by court, to be paid to a former spouse after a divorce settlement. This deduction affects the calculation of the tax withholding percentage and the net calculation.
RETJ ALIM	This deduction represents an amount, ordered by court, to be paid for child support. This deduction affects the calculation of the tax withholding percentage and the net calculation.
RETJ CNYG ND	This deduction represents an amount, ordered by court, that is paid (outside of payroll) to a former spouse after a divorce settlement. This deduction affects only the calculation of the tax withholding percentage. Use this deduction instead of the RETJ CNYG deduction when you do not want to discount the deduction from the net but still want to enter the deduction so that it affects tax calculations.
RETJ ALIM ND	This deduction represents an amount, ordered by court, that is being paid (outside of payroll) for child support. This deduction affects only the calculation of the tax withholding percentage. Use this deduction instead of the RETJ ALIM deduction when you do not want to discount the deduction from the net but still want to enter the deduction so that it affects tax calculations.

These elements are automatically segmented and prorated when one is assigned to a payee on the Element Assignment by Payee or Payee Assignment by Element pages and the assignment period covers only a portion of the pay period.

Note. The PeopleSoft system delivers a query that you can run to view the names of all delivered elements designed for Spain. Instructions for running the query are provided in PeopleSoft Enterprise Global Payroll 9.0 PeopleBook.

See Also

Viewing Delivered Elements

Defining Earning and Deduction Elements

Segmentation Triggers with Earning and Deduction Assignments

Processing Banking

This section provides an overview of the banking process and discusses how to create an EFT payment file for a bank.

Banking Process

To perform the banking process for Global payroll for Spain, you must:

Finalize the payroll run on the Calculate Absence and Payroll page.

This provides the data for the banking process.
Run the core Global Payroll Banking Process (GP_PMT_PREP) on the Run Payment Prep Process page to prepare banking payments.

The system populates the GP PAYMENT output table and sets the GP status is set to P (prepared).

The GP PAYMENT table contains one entry for every net pay distribution from every payment included in a given calendar run. The GP PAYMENT table provides the basis on which a company pays its payees.
Finalize the core Global Payroll Banking Process (GP_PMT_PREP ) on the Calculate Absence and Payroll page.

The process sets the payment status for the selected payees to F (finalized) in GP PAYMENT.
Run the EFT generation process for Spain on the Create EFT Payment File page to create a flat file to send to the bank.

The EFT generation process (GPESBNK5) selects the payees with a payment status of F (finalized) from GP PAYMENT and generates the flat file containing the transfers to be made. At the end of this process, the system sets the GP status to T (transferred).

Pages Used to Process Banking

Note. All the pages in this section, except the Create EFT Payment File page, are core banking pages and are discussed in the core Global Payroll documentation. This section discusses the Create EFT Payment File in detail.

Page Name	Object Name	Navigation	Usage
Run Payment Prep Process	GP_PMT_PREPARE	Global Payroll & Absence Mgmt, Payment Processing, Run Payment Prep Process, Run Payment Prep Process	Run the core Global Payroll Banking Process (GP_PMT_PREP) to prepare banking payments. This process populates the GP PAYMENT table with the data that you need to calculate and finalize the banking process. See Running the Banking Process.
View Net Pay	GP_PMT_NP_VIEW	Global Payroll & Absence Mgmt, Payment Processing, Review Payments by Cal Group, View Net Pay	For employee net pay, view payment status, the amounts that are going to be paid, and which payments are to be excluded.
View Deductions	GP_PMT_DED_VIEW	Global Payroll & Absence Mgmt, Payment Processing, Review Payments by Cal Group, View Deductions	For deductions, view payment status, the amounts that are going to be paid, and which payments are to be excluded.
Create EFT Payment File	GPES_RC_BNK5	Global Payroll & Absence Mgmt, Payment Processing, Create EFT Payment File ESP, Create EFT Payment File	Create a flat output file that is sent to the bank. This EFT payment file contains the payment details for each employee. It is sent to the bank, so funds can be transferred to employees’ accounts. The file includes employee name, beneficiary name, the date, and amount of payment. You may also select whether to override an employee’s payment. At the end of this process, the system updates the GP_PAYMENT table by setting field PMT_STATUS from F (finalized) to T (transferred). Note. Before using this page, first run the Global Payroll Banking Process (GP_PMT_PREP) in the core application.

Creating an EFT Payment File for a Bank

Access the Create EFT Payment File page.

Pay Entity

Enter the pay entity.

Source Bank ID

Displays the source bank ID from where the payments are withdrawn.

Account # (account number)

Displays the bank account number for the source bank.

Calendar Group ID

Select the calendar group for the payroll run.

File Name

Enter a name and location for the EFT file. Remember that the path is available on your server, but not on your desktop. If you do not enter a file type extension for the file name, the system automatically uses the .txt format. You could create a file name related to your company name, such as FILE01GBI.TXT, to help you identify the files that you generate.

Running Banking Reports

This section lists the banking reports provided by Global Payroll for Spain.

Pages Used to Run the Banking Reports

Page Name	Object Name	Navigation	Usage
Missing Bank Accounts	GPES_RC_BNK1	Global Payroll & Absence Mgmt, Payment Processing, Missing Bank Account Rpt ESP, Missing Bank Accounts	Run the Missing Bank Account report (GPESBNK1) that lists those employees who have no bank account in the system. You can run the report for a selected pay entity or pay group.
Payee Bank Account	GPES_RC_BNK2	Global Payroll & Absence Mgmt, Payment Processing, Payee Bank Account Report ESP, Payee Bank Account	Run the Payee Bank Account report (GPESBNK2) that lists employees and their bank accounts for a selected pay entity or pay group.
Net Payment Report	GPES_RC_BNK3	Global Payroll & Absence Mgmt, Payment Processing, Net Payment Report ESP, Net Payment Report	Run the Net Payment report (GPESBNK3) that lists all of the transfers with a payment date between the dates selected.
Pending Net Payment Report	GPES_RC_BNK4	Global Payroll & Absence Mgmt, Payment Processing, Pending Net Payment Report ESP, Pending Net Payment Report	Run the Pending Net Payment report (GPESBNK4) that lists all of the pending transfers from a selected date or transfers that were pending between two selected dates.

See Also

Global Payroll for Spain Reports

Pay Entity	Enter the pay entity.
Source Bank ID	Displays the source bank ID from where the payments are withdrawn.
Account # (account number)	Displays the bank account number for the source bank.
Calendar Group ID	Select the calendar group for the payroll run.
File Name	Enter a name and location for the EFT file. Remember that the path is available on your server, but not on your desktop. If you do not enter a file type extension for the file name, the system automatically uses the .txt format. You could create a file name related to your company name, such as FILE01GBI.TXT, to help you identify the files that you generate.