Additional Information BRA

ADDL_INFO_BRA

Workforce Administration, Job Information, Additional Information BRA, Additional Information BRA

Enter additional worker information.

OEE Workforce Survey

CAN_OEE_SURVEY

Workforce Administration, Personal Information, OEE Workforce Survey CAN, Workforce Survey Result, OEE Workforce Survey

Enter OEEC workforce survey responses.

Official Languages

PERS_OFFLNG_CAN

Workforce Administration, Personal Information, OEE Workforce Survey CAN, Official Languages, Official Languages

Record employee-level information about the use of official languages. The information stored in this page is used for the Official Languages reports that you submit to the Canadian government, in accordance with the Official Languages Act.

OEE Groups by OCC Group

RUNCTL_FTCANAC

Workforce Administration, Personal Information, OEE Workforce Survey CAN, Groups by OCC Group Report, OEE Groups by OCC Group

Generate the OEE Groups by OCC Group report (PER103CN). The report lists the totals of active employees, within the defined area codes, employed within the date range.

OEE Groups by Employment Type

RUNCTL_FTCANAC

Workforce Administration, Personal Information, OEE Workforce Survey CAN, Groups by Emplymt Type Rpt, OEE Groups by Employment Type, OEE Groups by Employment Type

Generate the OEE Groups by Employment Type report (PER104CN).

OEE Groups/Jobs Filled/Vacated

RUNCTL_FTCANAC

Workforce Administration, Personal Information, OEE Workforce Survey CAN, Groups/Jobs Filled/Vacated, OEE Groups/Jobs Filled/Vacated

Generate the OEE Groups by Jobs Filled/Vacatd report (PER106CN), which lists the totals of active employees, within the defined area codes, employed within the date range.

OEE Workforce Survey Stats

RUNCTL_PER105CN

Workforce Administration, Personal Information, OEE Workforce Survey CAN, Workforce Survey Stats, OEE Workforce Survey Stats

Run the OEE Work Force Survey Stats report (PER105CN). The OEE Work Force Survey Stats report lists the number of surveys received and the numbers that were completed.

Montreal, Quebec, New Brunswick, Ontario, and NCR (National Capital Region)

For the locations listed in this group box, indicate which languages the employee uses to communicate internally. Select N/A (not applicable) for those locations that don’t apply.

Montreal, Quebec, New Brunswick, Ontario, and NCR (National Capital Region)

For the locations listed in this group box, indicate which languages the employee requires for supervisory communication. Select N/A (not applicable) for those locations that don’t apply.

Company Statistics

RUNCTL_PER001_CHE

Workforce Monitoring, Company Statistics CHE, Company Statistics

Run the Company Statistics report (PER001CH). This report provides information on employee wages, occupations, and other data necessary for the Company Statistics report (Betriebszaehlung).

If GP Switzerland is installed, the payroll offers two statistic reports that replace this one—the BESTA Statistics (GPCHST01.SQR) and Salary Structure Analysis (GPCHST02.SQR) reports.

See Running General Payroll Reports for Switzerland.

Mandates

MANDATES_FRA

Workforce Administration, Job Information, Mandates FRA, Mandates

Track mandate information for French workers.

Military Situation

MILIT_SITUATN_FRA

Workforce Administration, Personal Information, Biographical, Military Situation FRA, Military Situation

Enter worker military service information, including the branch of the armed forces in which the worker served, and the worker's ID number, grade, and reserve status.

Notify by Military Reserve

Enter the appropriate Notify by Military Reserve information.

Date

Enter the date of notification.

Arm in the Reserve

Enter the worker’s arm in the reserve.

Rank

Enter the worker’s rank.

Notify by Individual Reserve

Enter the appropriate Notify by Individual Reserve information.

Date

Enter the date of notification.

Individual Position (Reserve)

Enter the worker’s individual position in the reserve.

SAMEN Registration

SAMEN_NLD

Workforce Administration, Personal Information, Diversity Compliance NLD, Law SAMEN Registration, SAMEN Registration

Establish worker ethnic status to comply with the SAMEN diversity law for a qualifying Dutch worker.

WBEAA Data - NLD

RUNCTL_PER038_NL

Workforce Administration, Personal Information, Diversity Compliance NLD, Law SAMEN Report, WBEAA Data - NLD

Run the NLD Law SAMEN Statistics report (PER038NL).

Birth Country

Displays the employee’s birth country.

Note. The system always displays the employee’s birth country and indicates if it is one of the SAMEN countries stored in the NLD SAMEN Country table.

Father’s Birth Country and Mother’s Birth Country

Select the birth country of the employee's father and mother.

Category

This field appears if a birth country is IDN (Indonesia). Select one of these values to fulfill SAMEN ID requirements:

• Former Netherlands East Indies: (born in Indonesia before December 27, 1949).

• Incl. Law Rietkerk-uitkering: (in Register 1b, Rietkerk-uitkering law).

• Indonesia (after 27-12-1949): (born in Indonesia after December 27, 1949).

In Target Group

The system automatically selects this check box if the birth country for the employee, employee’s father, or employee’s mother is one of the countries stored in the NLD SAMEN Country table.

ITA Employee Documentation

EMPL_DOC_ITA

Workforce Administration, Job Information, Employment Categorization ITA, Documents, ITA Employee Documentation

Record an employee's workbook code and employment eligibility, or C1 declaration code and release date.

ITA Employee Job Letter

EMPL_JOBLTR_ITA

Workforce Administration, Job Information, Employment Categorization ITA, Job Letters, ITA Employee Job Letter

Use the ITA Employee Job Letter page to print the hiring letter to be signed by both employee and employer on or before the first day of employment. The page displays company, labor agreement, and employee category information. Select the Print Letter check box and enter the date. Select Save to print the letter.

Empl Comp Cd Ita (employee company codes, Italy)

EMPL_COMP_CD_ITA

Workforce Administration, Job Information, Employment Categorization ITA, Company Codes, Empl Comp Cd Ita

Use the Empl Comp Cd Ita page to link employees with company INAIL, INPS, PREV, INPDAI, and CIA codes.

Personal/Job Data

EMPL_MATR_BOOK_ITA

Workforce Administration, Job Information, Employment Categorization ITA, Matricula Book, Personal/Job Data

View or update data to be included in the Matricula book.

Address Data

EMPL_MTRBKADDR_ITA

Workforce Administration, Job Information, Employment Categorization ITA, Matricula Book, Address Data

View or update Matricula book address data.

ITA Matricula Book Calc

RUNCTL_MATRBK_ITA

Workforce Administration, Job Information, Employment Categorization ITA, Matricula Calculation, ITA Matricula Book Calc

Run the Matricula Book Calc process to update the Matricula table.

ITA Employee Terms

EMPL_TERMS_ITA

Workforce Administration, Job Information, Employee Categorization ITA, Terms, ITA Employee Terms

Record the date on which an employee resigns from your company, and the normal notice period as required by the employee's contract.

ITA Equal Opportunities

RUNCTL_PER053

Workforce Administration, Labor Administration, Reports, Equal Opportunities ITA, ITA Equal Opportunities

Run the ITA Equal Opportunities report (PER053). This report is submitted every two years and consists of eight different tables. All companies with 100 or more employees are required to submit this report.

Table 1 (Informazioni Generali Sull’azienda)

This table contains:

• Company and location information.

• Total number of employees as of December 31st of the second year of the reported period.

• Economic activity, including IVA organization codes.

• All CCNL information that applies.

Table 2 (Informazioni generali sulle unitá nell'ambito comunale)

This table contains:

• Location address.

• Total number of employees at that location as of the reporting date.

• Number of employees as of December 31st of the second year of the reported period.

Table 3 (Entrate e uscite nel biennio)

This table contains:

• Number of employees as of December 31st of the first year of the reported period.

• The number of hires as of December 31st of the first year of the reported period.

• The number of terminations as of December 31st of the first year of the reported period.

• Number of employees as of December 31st of the second year of the reported period.

Table 4 (Occupati al 31.12 del secondo anno del biennio e promozioni e assunzioni nell'anno)

Lists the number of employees in each of the following categories: dirigenti, quadri, impiegati, and operai. Within each category, the report lists the number of employees per category level.

Table 5 (Occupati al 31.12 del secondo anno del biennio per tipo contratto. CIG e aspettativa)

Lists, per contract type, the number of employees in each of the following categories: dirigenti, quadri, impiegati, and operai.

Table 6 (Elenco delle entrate, uscite e trasformazioni contratto (secondo anno del biennio))

This table contains the following information listed by category (dirigenti, quadri, impiegati, and operai):

• Hires, including employees transferred from another location of the company, employees changed from another category, and new hires.

• Terminations, including employees transferred to another location of the company or transferred to another category, and termination of the labor relation (pension, resignation, contract expiration, individual or collective dismissal, death, and disability).

• Contract changes, including from Determine Period to Undetermined, from part-time to full-time, and vice versa.

Table 7 (Formazione del personale svolta nel corso del secondo anno del biennio)

This table contains the following information listed by category (dirigenti, quadri, impiegati, and operai):

• Number of training participants.

• Total hours of training participation per category.

Table 8 (Retribuzione annua (secondo anno del biennio) per livello e categoria professionale)

This table contains the annual gross salary amount subdivided by category (dirigenti, quadri, impiegati, and operai) and contractual level.

I-9 Form - Employee Information and Verification

HR_I9_EE

Self Service, Personal Information, Complete and Submit I-9 Form, I-9 Form

Enter employee information for the I-9 form.

I-9 Form - Preparer Notification

HR_I9_PREP_NOTE

Self Service, Personal Information, Complete and Submit I-9 Form. This message appears if you select one or more check boxes on the I-9 Form page and click the Accept button.

Notify employee that the Preparer/Translator Certification page must be completed.

I-9 Form - Perparer/Translator Certification

HR_I9_PREPARER

Self Service, Personal Information, Complete and Submit I-9 Form. This page appears after you click the OK button on the Preparer Notification page.

This page is completed by the person who assisted the employee in the completion of the I-9 Form page. This page is displayed only if you selected one or more check boxes in the employee section of the I-9 Form page.

I-9 Form - Submit Confirmation

EO_SUBMIT_CONFIRM

This page appears after the employee and preparer or translator successfully complete required information and submit the self service I-9 form.

Notification that you have successfully submitted the employee portion of the I-9 form.

I-9 Form - Employer Review and Verification

HR_I9_ADMIN_SEC2

Workforce Administration, Personal Information, I-9 Forms, Complete/Reverify EE I-9 Form, I-9 Form

Complete sections 2 and 3 of the I-9 form. These sections are completed by the employer.

I-9 Form - Updating and Reverification

HR_I9_ADMIN_SEC3

Workforce Administration, Personal Information, I-9 Forms, Complete/Reverify EE I-9 Form, I-9 Form

Update a completed I-9 form or request that the employee submit a new form.

Print I-9 Forms

HR_RUNCTL_I9_FORM

Workforce Administration, Personal Information, I-9 Forms, Print I-9 Forms, Print I-9 Forms

Generate the I-9 forms in PDF format.

I-9 Receipt/Expiration Report

HR_RUNCTL_I9_VERFY

Workforce Administration, Personal Information, I-9 Forms, I-9 Receipt/Expiration Report, I-9 Receipt/Expiration Report

Identify I-9 forms that require re-verification and notify administrators.

I-9 Instructions

Click this link to open a new browser window with the I-9 form in PDF format that has instructions for completing the form.

Home Address

This information is loaded from the employee's address record.

Update Home Address

If the address information is not current, click this link to open the Home and Mailing Address page in employee self service. Edit address information and return to the employee I–9 form.

Maiden Name

This is an optional field that stores maiden name, if applicable. The field is automatically populated by the employee's name record, if available.

Alien #

Enter your lawful Permanent Resident alien number. This field is mandatory if you select the Permanent Resident eligibility type.

Alien Authorization Date

Enter the date until which you are authorized to work. This field is mandatory if you select the Alien eligibility type.

Alien # or Admission #

Enter your assigned number. This field is mandatory if you select the Alien eligibility type.

Accept

Click this button to save and submit this form, trigger appropriate workflow notifications to the administrator, and generate the confirmation page.

I-9 Instructions

Click this link to open a new browser window that contains the I-9 form with instructions in PDF format.

List Type

Select the option that corresponds to the type of citizenship document provided by the employee. You must select either List A or List B AND List C and enter the information. If List A is chosen, at least one of the two document number fields is required. These options are mutually exclusive; after you select one, the fields associated with the other are grayed out.

Document Titles

Record the type of documentation provided by the employee. There are separate fields for each document type (A, B and C).

Issuing Authority

Enter the name of the agency that issued the document.

Receipt

Select this check box to to indicate that the employee has applied for the document. The default setting is cleared, which hides the Receipt Document Number field and corresponding Expiration Date field. When the Receipt check box is selected, the Receipt Document Number and Expiration Date fields are visible. After you save this page you cannot clear this check box.

Receipt Document Number

Enter the receipt number of the documentation application. The Receipt Document Number may be different from the actual Document Number.

Document Number

Enter the number of the actual document.

Exp. Date (if any)

Optional fields to record the expiration date, if any, of the actual documents entered.

Employer Representative’s Name

This field is populated with the name of the administrator who is submitting the data.

Title

This field is populated with the job title of the administrator who is submitting the data.

Company Address

These fields are populated with the current company address.

Accept

Click this button to save the information you entered.

I-9 Instructions

Click this link to open an I-9 form in PDF format that includes instructions for completion.

New Name

This field is automatically populated by the employee's current name if it is different from the name initially saved on the form.

Date of Rehire

The most current rehire date appears by default in this field if it exists.

Document Title

Enter the type of documentation being reverified or updated.

Receipt

Select this check box to to indicate that the employee has applied for the reverified or updated document. The default setting is cleared, which hides the Receipt Document Number field and corresponding Expiration Date field. When the Receipt check box is selected, the Receipt Document Number and Expiration Date fields are visible. After you save this page you cannot clear this check box.

Receipt Document Number

Enter the receipt number for the document application receipt.

Document Number

Enter the actual document number.

Exp. Date (if any)

Use this optional field to record the expiration date, if any, of the document entered.

Accept

Click this button to save the form.

Select

Click this button to send an email notification to the employee requesting a new I-9 form.

Add into Worklist

Select this check box to have the administrator receive a worklist entry for each employee form listed in the report.

Substantial Presence Test

PRESENCE_TEST

Workforce Administration, Personal Information, Citizenship, Employee Presence Test USA, Substantial Presence Test

Run the Substantial Presence test to determine if alien employees are considered U.S. residents for tax purposes for a particular calendar year.

Calendar Year

Enter the appropriate calendar year.

Days Present in Calendar Year, Days Present in First Prior Year, and Days Present in Second Prior Year

Enter the number of days present in the current year, the previous year, and the year previous to that.

The actual days present in the first prior year equal 1/3 of 365 minus the value in the Days Present in First Prior Year field. The actual days present in the second prior year equal 1/6 of 365 minus the value in the Days Present in Second Prior Year field.

For example, enter the number of days present in 1998, followed by the number of days present in 1997, followed by the number of days present in 1996.

The Total Days Used in Presence Test field automatically displays the total number of days after all of the previous fields are completed.

Note. If you are entering Substantial Presence test information for multiple years, the First Prior Year and Second Prior Year fields are based on the prior year information.

Alien Registration "Green" Card

Select if the employee has been issued an alien registration card, or green card. If you select this check box, the Substantial Presence test isn’t necessary; the employee is considered a U.S. resident for tax purposes.

31 Days in Calendar Year

This check box is automatically selected if the employee has been present 31 days in a calendar year.

Perform Presence Test

Click to see if the employee passed the Substantial Presence test. The system calculates the total number of days present and selects either the Passed 183 Day Test or Did Not Pass 183 Day Test option.

In the 183 Day Test calculation, the system uses 100 percent of the days present in the calendar year.