Generating Payslips and General Payroll Reports

This chapter discusses how to:

Generate payslips.
Run general payroll reports for Switzerland.

Generating Payslips

This section provides an overview of payslips and discusses how to generate payslips.

Understanding Payslips

Global Payroll for Switzerland enables you to generate and adapt payslips to meet your needs. You can also send a message (printed on the payslip) to an individual payee or to payees belonging to designated pay groups, locations, or departments.

The system generates an additional row per earning marked with an asterisk for the total of the retro results. Employee and pay summary data for the given month are printed in the header. This includes date of birth, starting date with the organization, location, department, religion, bank account details, currency in which the earnings are to be paid, and holiday entitlement for the remainder of the year. The run control for the payslip is a two-page component consisting of the Payslip Options page and the Payslip Element View page.

Pages Used to Generate Payslips

Page Name	Object Name	Navigation	Usage
Payslip Options	GPCH_RC_AL01_1	Global Payroll & Absence Mgmt, Payslips, Create/Print Payslips CHE, Payslip Options	Run the Payslip report for Global Payroll Switzerland.
Payslip Elem. View	GPCH_RC_AL01_2	Global Payroll & Absence Mgmt, Payslips, Create/Print Payslips CHE, Payslip Elem. View	Specify additional currencies used to print special earnings.

Generating Payslips

Access the Payslip Options page.

Note. Define the elements that you want to display in multiple currencies on your payslip. You may want to see the values of some elements (gross and net, for example) in a different currency. This is especially useful for organizations in countries participating in the EMU—you can display key amounts in both the local currency and the euro.

Multiple Payslips	Select to print payslips for more than one month in a single request. When you select this option, all fields on the page except Print Class, Pay Entity, From Date, Current Pay End Date, and EmplID are hidden. Enter the “from date” and the current pay end date and select the employees for whom you want to print the payslips. Note. When you select this option you cannot create new payslips—you can only print payslips that have been previously generated.
Print Class	Select a print class. The system includes two standard print classes, although you can create your own.
Currency Code	Select the currency in which to print the payslip. The system performs a currency conversion in case the processing currency isn’t the specified currency.
Sort Criteria	Select sort criteria. Valid values are Canton, Company, Deptid (department ID), Empid (employee ID), Location, Name, and PayGroup.

Running General Payroll Reports for Switzerland

This section discusses how to:

Create the BESTA employment statistics report.
Create the salary structure analysis report.
Run the personal statement report.

Pages Used to Run General Payroll Reports for Switzerland

Page Name	Object Name	Navigation	Usage
BESTA statistics	GPCH_RC_ST01	Global Payroll & Absence Mgmt, Authority Correspondence, BESTA Employment Statistic CHE, BESTA statistics	Run the BESTA Employment Statistics report (GPCHST01.SQR). The Federal Office for Statistics requires all enterprises that employ people in Switzerland to indicate quarterly the employment numbers and a business outlook. This report satisfies that requirement. The SQR generates both a printed report and a file for electronic transfer.
Salary Analysis	GPCH_RC_ST02	Global Payroll & Absence Mgmt, Authority Correspondence, Salary Structure Analysis CHE, Salary Analysis	Run the Salary Structure Analysis report (GPCHST02.SQR).
Overpayment List	GPCH_RC_AL06	Global Payroll & Absence Mgmt, Absence and Payroll Processing, Reports, Overpayment List CHE, Overpayment List	Create a report that lists the overpayments that an employer has made to an employee. The term overpayments refers to payments made in addition to normal salary. The Overpayment List report displays employee ID, name, month and year that the overpayment was made, the amount, and the total overpayments. You must first have defined a pay entity.
Pay El. Sum. Month (pay element summary month)	GPCH_RC_AL08	Global Payroll & Absence Mgmt, Absence and Payroll Processing, Reports, Pay Element Summary CHE, Pay El. Sum. Month	Records the payroll process by defining all earnings and deductions for a specific month and the current year to date.
Accounting Voucher	GPCH_RC_GL01	Global Payroll & Absence Mgmt, Time and Labor / GL Costs, Create Accounting Voucher CHE, Accounting Voucher	Lists General Ledger results by ChartField. You must run the pay run and GL processes from the Global Payroll core application before printing this report.
Reconciliation Lst (reconciliation list)	GPCH_RC_GL02	Global Payroll & Absence Mgmt, Time and Labor / GL Costs, Create Reconciliation List CHE, Reconciliation Lst	Summarizes and groups General Ledger results per account.
Personal Statement	GPCH_RC_SI03	Global Payroll & Absence Mgmt, Absence and Payroll Processing, Reports, Personal Statement CHE, Personal Statement	The Personal Statement report lists frozen data as of the specified period.

Creating the BESTA Employment Statistics Report

Access the BESTA statistics page.

Employment Supply/Demand

For each category of labor (Skilled, Trained, Unskilled) select the best description of the forecast of availability of employees in the next quarter.

Demand: This category requires more headcount.

Balanced: This category has enough headcount.

Supply: This category has extra headcount.

Employment Forecast

Select the best description of the employment prospect for the next three months.

Vacant positions

Enter the number of vacant positions.

Clerk

Enter the name of the person to be contacted by the Federal Office for Statistic.

Phone

Enter the contact phone number of the person designated as Clerk.

Branch of Company

Enter the branch that the contact person works in.

Latest Return Date

Enter the required return date as defined by the Federal Office for Statistic.

Note. The report will also include the BUR number from the Social Insurance Rates page.

Creating the Salary Structure Analysis Report

Every two years, the Federal Office of Statistics requires selected companies to provide an overview report of the employee and salary structure of the company. This report contains detailed, anonymous information on the salary structure of all of the employee population or, for larger companies, every sixth employee.

Access the Salary Analysis page.

Weekly Hours

Enter the organization's weekly hours.

Clerk

Enter the name of the person to be contacted by the Federal Office for Statistic.

Phone

Enter the contact phone number of the person designated as clerk.

Counting Method

Select whether to report on Every Employee or Every sixth Employee.

Running the Personal Statement Report

Access the Personal Statement page.

Employment Supply/Demand	For each category of labor (Skilled, Trained, Unskilled) select the best description of the forecast of availability of employees in the next quarter. Demand: This category requires more headcount. Balanced: This category has enough headcount. Supply: This category has extra headcount.
Employment Forecast	Select the best description of the employment prospect for the next three months.
Vacant positions	Enter the number of vacant positions.
Clerk	Enter the name of the person to be contacted by the Federal Office for Statistic.
Phone	Enter the contact phone number of the person designated as Clerk.
Branch of Company	Enter the branch that the contact person works in.
Latest Return Date	Enter the required return date as defined by the Federal Office for Statistic.

Weekly Hours	Enter the organization's weekly hours.
Clerk	Enter the name of the person to be contacted by the Federal Office for Statistic.
Phone	Enter the contact phone number of the person designated as clerk.
Counting Method	Select whether to report on Every Employee or Every sixth Employee.