(JPN) Tracking Intercompany Transfers (Shukkou)

This chapter provides an overview of the tracking of intercompany transfers and discusses how to:

Click to jump to parent topicUnderstanding the Tracking of Intercompany Transfers

Whenever you need to track intercompany transfers (shukkou), whether as a home company or a host company, you enter a new job record with standard actions such as transfer, termination, and hire, but with specific action reasons that are related to intercompany transfers. You can use the Pay Group field on the Job Data - Payroll page to indicate which company is the compensation owner.

This section discusses home and host data for intercompany transfers and lists prerequisites.

Click to jump to top of pageClick to jump to parent topicSummary of Home and Host Data for Intercompany Transfers

The tables in the two sections that follow provide summarized data entry obligations and requirements for different intercompany transfer scenarios. The first table addresses only the hosting of intercompany transfers; the second table addresses both temporary and permanent intercompany transfers.

A later section provides details of data entry for a series of scenarios.

See Entering and Maintaining Home and Host Data for Intercompany Transfers.

This table explains the abbreviations that are used in the two subsequent tables:

Code

Description

Action

ICT

Intercompany Transfer

Shukkou

TICT

Temporary Intercompany Transfer

Zaiseki-Shukkou

PICT

Permanent Intercompany Transfer

Tenseki-Shukkou

HICT

Hosting Intercompany Transfer

Shukkou-Ukeire

HTICT

Hosting Temporary Intercompany Transfer

Zaisekki-Shukkou no Ukeire

HPICT

Hosting Permanent Intercompany Transfer

Tenseki-Shukkou no Ukeire

SL

Supervisor Level

Yakushoku

AA

Additional Appointment

Kenmu

PA

Primary Appointment

Shumu

Hosting Temporary and Permanent Intercompany Transfers

The following table summarizes the information and security requirements for hosting temporary intercompany transfers from companies within a group that uses PeopleSoft Enterprise HRMS and from other companies that don’t use PeopleSoft Enterprise HRMS:

ICT Type

PA Location

Information and Security Required Within Affiliated Companies that Use PeopleSoft Enterprise HRMS

Information and Security Required for Affiliated Companies that Do Not Use PeopleSoft Enterprise HRMS

1

HTICT

Host (Own Company)

  • Host company information, using shared codes.

  • The owner of payroll.

  • ICT period, department, SL, and so on.

  • In general, employee information is maintained at host (own) company when PA is moved from PA's own company.

  • Host company information, using Intercompany Transfer Company/Department and Intercompany Transfer Supervisor Level codes.

  • The owner of payroll.

  • ICT period.

2

HPICT

Host (Own Company)

Employee information is maintained at host (own) company only.

Host company information, using Intercompany Transfer Company/Department and Intercompany Transfer Supervisor Level codes.

Temporary and Permanent Intercompany Transfers

This table summarizes the information and security requirements for temporary intercompany transfers to companies within a group that uses PeopleSoft Enterprise HRMS and to other companies that don’t use PeopleSoft Enterprise HRMS:

ICT Type

PA Location

AA at Home Company?

Information and Security Required Within Affiliated Companies that Use PeopleSoft Enterprise HRMS

Information and Security Required for Affiliated Companies that Do Not Use PeopleSoft Enterprise HRMS

TICT

Host

No

  • Host company information, using shared codes (in case of PS – using group–company).

  • The owner of payroll.

  • TICT period, department, SL, and so on.

  • In general, employee information is maintained at host (own) company when PA is moved from PA's own company.

  • Host company information, using Intercompany Transfer Company/Department and IC Transfer Supervisor Level codes.

  • The owner of payroll.

  • TICT period.

PICT

N/A (Completely terminated from home company)

N/A

Employee information will be maintained at host company only.

N/A

Click to jump to top of pageClick to jump to parent topicPrerequisites

Before you enter intercompany transfers for an employee, complete these steps:

Note. You can track intercompany transfers (shukkou) as additional appointments (kenmu) if you set up and use the additional appointment functionality.

See Also

(JPN) Setting Up Intercompany Transfer Company Data

(JPN) Tracking Additional Appointments (Kenmu)

Indicating the Home or Host Compensation Owner

Click to jump to parent topicSetting Up Employee Data for Intercompany Transfers

This section discusses how to:

Note. This section discusses the basics of how to set up an intercompany transfer. See the next section for detailed examples of data entry and maintenance.

See Also

Entering and Maintaining Home and Host Data for Intercompany Transfers

Click to jump to top of pageClick to jump to parent topicTracking Intercompany Transfers

Whenever you need to track intercompany transfers, whether as a home company or a host company, set up the employee data:

Selecting Actions and Reasons for Intercompany Transfers

These are the actions and reasons that you use on the Administer Workforce pages when you work with intercompany transfers:

Action

Reason

Transfer

Intercompany transfer.

 

Completion of intercompany transfer.

Termination

Permanent intercompany transfer.

 

Completion of (hosted) intercompany transfer.

Hire

Temporary intercompany transfer.

 

Permanent intercompany transfer.

See Also

Entering Employee Job Location and Position Information

Click to jump to top of pageClick to jump to parent topicIndicating the Home or Host Compensation Owner

You can use the Pay Group field on the Job Data - Payroll page to identify whether the home or the host company is responsible for paying an employee on temporary intercompany transfer. If the home company is paying, put the employee in a standard pay group with other employees. If the host company is paying, put the employee in a designated dummy pay group that has no payroll processing implications for your (home) company.

Similarly, if you are the host for a temporary intercompany transfer, put the employee in a standard pay group if you are paying the employee, or into a designated dummy pay group if the home company is paying the employee.

Note. When the Payroll System field is set to Other on the Job Data - Payroll page, the Pay Group field is not a required field. You can use the field as described previously whether it is required or not.

See Also

Entering Payroll Processing Data

Click to jump to parent topicEntering and Maintaining Home and Host Data for Intercompany Transfers

The following three sets of scenarios detail the data input and maintenance requirements by the home or host company. Sets B and C are similar, but reflect different security conditions.

The sets of scenarios are:

Click to jump to top of pageClick to jump to parent topicSingle Company Using a Single PeopleSoft Enterprise HRMS Database: Scenarios A1-8

This section discusses several scenarios for a single company that uses a single human resources database.

Note. Additional Employment Instance is not used for any scenarios in set A. The scenarios in set A are applicable when multiple companies use a single human resources database but the information—for the home or host company relevant to a particular intercompany transfer—is not stored in that database.

Scenario A1: TICT

Home Company Inputs

Table

Fields

Input

JOB

Action

Transfer.

 

Reason

Temporary intercompany transfer.

 

Department ID

Department ID that indicates temporary intercompany transfer.

 

Pay Group

If the home company is responsible for compensation, no change occurs to the pay group.

If not, enter a dummy pay group to indicate that the host (other) company is responsible for compensation. No processing is associated with dummy pay groups.

JOB_JR

Intercompany Transfer Flag

Host company information.

 

Business Unit code

If the home company is a normal (internal) company, enter the code. If not, leave this field blank.

 

Company code

If the Host company is a normal (internal) company, enter the code. If it is an external company, enter the ICT Company code.

 

Department code

If the host company is a normal (internal) company, enter the department code. If it is an external company, enter the ICT Department code.

 

Sup Lvl ID code

If the host company is a normal (internal) company, enter the supervisor level ID. If it is an external company, enter the ICT supervisor level ID.

 

ICT Start Date

Actual start date of intercompany transfer.

 

ICT End Date

Expected end date of ICT.

Host Company Inputs

Not applicable.

Scenario A2: Completion of TICT

Home Company Inputs

Table

Fields

Input

JOB

Action

Transfer.

 

Reason

Completion of ICT.

 

Department ID

Employee's home company department.

 

Pay Group

Employee's home company pay group.

Host Company Inputs

Not applicable.

Scenario A3: PICT

Home Company Inputs

Table

Fields

Input

Job

Action

Termination.

 

Reason

Permanent intercompany transfer.

JOB_JR

Intercompany Transfer Flag

Host company information.

 

Business Unit (code)

If the home or host company is a normal (internal) company, enter the code. If not, leave this field blank.

 

Company code

If the host company is a normal (internal) company, enter the code. If it is an external company, enter the ICT Company code.

 

Department code

If the host company is a normal (internal) company, enter the Department code. If it is an external company, enter the ICT Department code.

 

Sup Lvl ID code

If the host company is a normal (internal) company, enter the supervisor level ID. If it is an external company, enter the ICT supervisor level ID.

Host Company Inputs

Not applicable.

Scenario A4: HTICT

Home Company Inputs

Not applicable.

Host Company Inputs

Table

Fields

Input

JOB

Action

Hire.

 

Reason

Temporary intercompany transfer.

 

Pay Group

If host (own) company is responsible for compensation, enter the pay group in which you want the employee.

If not, enter a dummy pay group to indicate that the home (other) company is responsible for compensation.

 

Employee Class

Hosting intercompany transfer.

JOB_JR

Intercompany Transfer Flag

Home company information.

 

Business Unit (code)

If the home or host company is a normal (internal) company, enter the code. If not, leave this field blank.

 

Company code

If the host company is a normal (internal) company, enter the code. If it is an external company, enter the ICT Company code.

 

Department code

If the host company is a normal (internal) company, enter the Department code. If it is an external company, enter the ICT Department code.

 

Sup Lvl ID code

If the host company is a normal (internal) company, enter the supervisor level ID. If it is an external company, enter the ICT supervisor level ID.

 

ICT Start Date

Actual start date of intercompany transfer.

 

ICT End Date

Expected end date of ICT.

Scenario A5: Completion of HTICT

Home Company Inputs

Not applicable.

Host Company Inputs

Table

Fields

Input

JOB

Action

Termination.

 

Reason

Completion of TICT.

Scenario A6: HPICT

Home Company Inputs

Not applicable.

Host Company Inputs

Table

Fields

Input

JOB

Action

Hire.

 

Reason

Permanent intercompany transfer.

 

Pay Group

Pay group in which you want this employee.

 

Employee Class

Hosting intercompany transfer.

JOB_JR

Intercompany Transfer Flag

Home company information.

 

Business unit code

If the home or host company is a normal (internal) company, enter the code. If not, leave this field blank.

 

Company code

If the host company is a normal (internal) company, enter the code. If it is an external company, enter the ICT Company code.

 

Departmen: code

If the host company is a normal (internal) company, enter the Department code. If it is an external company, enter the ICT Department code.

 

Sup Lvl ID code

If the host company is a normal (internal) company, enter the supervisor level ID. If it is an external company, enter the ICT supervisor level ID.

Click to jump to top of pageClick to jump to parent topicMultiple Companies Using a Single PeopleSoft Enterprise HRMS Database: Scenarios B1-6

This section discusses several scenarios for multiple companies that use a single human resources database.

Conditions:

Scenario B1: TICT

Home Company Inputs (Temporary Intercompany Transfer - TICT)

Table

Fields

Input

JOB

Action

Transfer.

 

Reason

Temporary intercompany transfer.

 

Department ID

Dummy ID that indicates temporary intercompany transfer.

 

Pay Group

If home (own) company is responsible for compensation, no change occurs to the pay group.

If not, enter a dummy pay group to indicate that the host (other) company is responsible for compensation. No processing is associated with dummy pay groups.

 

Job Indicator

Because the host company enters information by using concurrent jobs functionality, it is Secondary.

JOB_JR

Intercompany Transfer Flag

Host company information.

 

Business unit code

Business unit to which the employee will be sent.

 

Company code

Host company to which the employee will be sent.

 

Department ID code

Host department in which the employee will be.

 

Sup Lvl ID code

Supervisor level that employee will take in host company.

 

ICT Start Date

Actual start date of intercompany transfer.

 

ICT End Date

Expected end date of ICT.

Host Company Inputs (Hosting Temporary Intercompany Transfer - TICT)

Table

Fields

Input

JOB

Employee ID

If accessing through Add Employment Instance, use the same employee ID as the home company.

If accessing through the Add a Person page, assign a new ID.

 

Employee Record #

Employee ID is 1 or higher.

 

Action

Hire.

 

Reason

Temporary intercompany transfer.

 

Company

Host company.

 

Department ID

Host department in which the employee will be.

 

Pay Group

If host (own) company is responsible for compensation, the pay group in which you want this employee.

If not, enter a dummy pay group to indicate that the home (other) company is responsible for compensation.

 

Employee Class

Hosting intercompany transfer.

 

Job Indicator

Primary.

JOB_JR

Intercompany Transfer Flag

Home company information.

 

Business unit code

Employee's home business unit.

 

Company code

Employee’s home company.

 

Department ID code

Employee’s home department.

 

ICT Start Date

Actual start date of intercompany transfer.

 

ICT End Date

Expected end date of ICT.

Scenario B2: Completion of TICT

Home Company Inputs (Completion of Temporary Intercompany Transfer)

Table

Fields

Input

JOB

Action

Transfer.

 

Reason

Completion of temporary intercompany transfer.

 

Department ID

Home company department in which the employee will be.

 

Pay Group

Pay group for home company that is responsible for compensation.

 

Job Indicator

Primary.

Host Company Inputs (Completion of Hosting Temporary Intercompany Transfer)

Table

Fields

Input

JOB

Action

Termination.

 

Reason

Completion of temporary intercompany transfer.

 

Job Indicator

Secondary.

Scenario B3: PICT

Home Company Inputs (Permanent Intercompany Transfer - PICT)

Table

Fields

Input

JOB

Action

Termination.

 

Reason

Permanent intercompany transfer.

 

Job Indicator

Because the host company entered information by using concurrent jobs functionality, it is Secondary.

JOB_JR

Intercompany Transfer Flag

Host company information.

 

Business unit code

Business unit to which the employee is transferring.

 

Company code

Host company to which the employee is transferring.

 

Department ID code

Employee's host department.

 

Sup Lvl ID code

Supervisor level that employee will have in host company.

Host Company Inputs (Hosting Permanent Intercompany Transfer - PICT)

Table

Fields

Input

JOB

Employee ID

If accessing through Add Employment Instance, use the same employee ID as the home company.

If accessing through the Add a Person page, assign a new ID.

 

Employee Record #

If accessing through the Concurrent Jobs page, the employee ID is 1 or higher.

 

Action

Hire.

 

Reason

Permanent intercompany transfer.

 

Pay Group

Regular host company pay group in which the employee will be.

 

Employee Class

Hosting intercompany transfer.

 

Job Indicator

Primary.

JOB_JR

Intercompany Transfer Flag

Home company information.

 

Business Unit code

Business unit from which the employee comes.

 

Company code

Home company to which the employee belongs.

 

Department ID code

Home department in which the employee was.

Click to jump to top of pageClick to jump to parent topicMultiple Companies Using a Single HRMS Database: Scenarios C1-6

This section discusses several scenarios for multiple companies that use a single PeopleSoft Enterprise HRMS database.

Conditions:

Scenario C1: TICT

Home Company Inputs (Temporary Intercompany Transfer - TICT)

Table

Fields

Input

JOB

Action

Transfer.

 

Reason

Temporary intercompany transfer.

 

Department ID

Dummy ID that indicates temporary intercompany transfer.

 

Pay Group

If home (own) company is responsible for compensation, no change occurs to the pay group.

If not, enter a dummy pay group to indicate that the host (other) company is responsible for compensation.

 

Job Indicator

Because the host company enters information by using concurrent jobs functionality, it is Secondary.

JOB_JR

Intercompany Transfer Flag

Host company information.

 

ICT Start Date

Actual start date of intercompany transfer.

 

ICT End Date

Expected end date of ICT.

Host Company Inputs (Hosting Temporary Intercompany Transfer - TICT)

Table

Fields

Input

JOB

Employee ID

If accessing through Add Employment Instance, use the same employee ID as the home company.

If accessing through the Add a Person page, assign a new ID.

 

Employee Record #

If accessing through the Concurrent Jobs page, the employee ID is 1 or higher.

 

Action

Hire.

 

Reason

Temporary intercompany transfer.

 

Company

Host company.

 

Department ID

Host department in which the employee will be.

 

Pay Group

If host (own) company is responsible for compensation, the pay group in which you want this employee.

If not, enter a dummy pay group to indicate that the home (other) company is responsible for compensation.

 

Employee Class

Hosting intercompany transfer.

 

Job Indicator

Primary.

JOB_JR

Intercompany Transfer Flag

Home company information.

 

ICT Start Date

Actual start date of intercompany transfer.

 

ICT End Date

Expected end date of ICT.

Scenario C2: Completion of TICT

See Scenario B2: Completion of Temporary Intercompany transfer.

Scenario C3: PICT

Home Company Inputs (Permanent Intercompany Transfer - PICT)

Table

Fields

Input

JOB

Action

Termination.

 

Reason

Permanent intercompany transfer.

 

Job Indicator

Because the host company entered information by using concurrent jobs functionality, it is Secondary.

JOB_JR

Intercompany Transfer Flag

Host company information.

Host Company Inputs (Hosting Permanent Intercompany Transfer - PICT)

Table

Fields

Input

JOB

Employee ID

If accessing through Add Employment Instance, use the same employee ID as the home company.

If accessing through the Add a Person page, assign a new ID.

 

Employee Record #

If accessing through the Concurrent Jobs page, the employee ID is 1 or higher.

 

Action

Hire.

 

Reason

Permanent intercompany transfer.

 

Pay Group

Regular host company pay group in which the employee will be.

 

Employee Class

Hosting intercompany transfer.

 

Job Indicator

Primary.

JOB_JR

Intercompany Transfer Flag

Home company information.

Click to jump to parent topicWorking with Search Page Security

This section discusses how department security (Search Page Security on PERS_SRCH_COR and EMPLMT_SRCH_COR) works when you use the system’s Multiple Jobs functionality.

Note. You can set up this security in many different ways. Your specific business requirements determine how you set up yours. This section describes one example of how you may set up your security.

This information makes the following assumptions:

Following these assumptions, the next table represents the job rows for the person with employee ID 1001, who:

Key: In this table, Empl Rec# = Employment Record Number, Co. = Company, ICT = InterCompany Transfer, A/R = Action/Reason, D = Department, and J = Job Indicator.

Event

Empl Rec#0

Empl Rec#1

1. Hired by company A

A/R − Hired

Co. − A

D − Sales

J − Primary

NA

2. Temporary ICT to company B

A/R − Transfer/ICT

Co. − A

D − Human Resources

J − Secondary

A/R − Hire/Temporary ICT

Co. − B

D − Sales

J − Primary

3. Returned to company A

A/R −Transfer/Completion of Temporary ICT

Co. − A

D − Sales

J − Primary

A/R −Termination/Completion of Temporary ICT

Co. − B

D − Sales

J − Secondary

4. Permanent ICT to company B

4a. Terminated from company A

4b. Hired (or rehired) by company B

A/R − Termination / Permanent ICT

Co. − A

A/R − Hired or rehired / Permanent ICT

Co. − B

D − Sales

J − Primary

NA

This example shows how departmental security (search page security) works for users who have security right access to a department. Users can do one of the following:

This table shows which users have access to which data at each of the four events described for employee 1001:

Event

Personal Data

Empl Rec#0 Data

Empl Rec#1 Data

 

PERS_SRCH_GBL

EMPLMT_SRCH_GBL

EMPLMT_SRCH_GBL

1. Hired by company A

USR1

USR1

NA

2. Temporary ICT to company B

USR1 and USR2

USR1

USR2

3. Returned to company A

USR1 and USR2

USR1

USR2

4a. Permanent ICT to company B

4b. Hired or rehired by company B

USR1 and USR2

USR2

USR1

USR2

USR2

USR2

Click to jump to parent topicRunning the Intercompany Transfer Report

This section lists the page used to run the JPN Completion of IC Transfer report.

Click to jump to top of pageClick to jump to parent topicPage Used to Run the Intercompany Transfer Report

Page Name

Object Name

Navigation

Usage

Completion of IC Transfer JPN

RUNCTL_PER065_JPN

Workforce Administration, Job Information, Reports, Completion of IC Transfer JPN

Run the JPN Completion of IC Transfer report (PER065JP), which lists employees on temporary intercompany transfer. The home company uses this report to confirm employees who are anticipated to return from temporary intercompany transfer.