(GBR, USA, and USF) Meeting Disability Regulatory Requirements

This chapter provides overviews of Disability and Discrimination Act regulatory requirements in the U.K. and Americans with Disability Act (ADA) regulatory requirements in the U.S. and discusses how to manage accommodation data.

(GBR) Understanding Disability and Discrimination Act Regulatory Requirements in the U.K.

The Disability and Discrimination Act of 1995 makes it unlawful for any U.K. employer to discriminate in relation to recruitment, promotion, training, benefits, terms and conditions of employment, and dismissal against individuals based on their disability. It requires companies of 20 or more workers to hire a specified percentage of disabled persons.

In addition, employers are required to make reasonable adjustments and accommodations for the disabled worker, such as adjusting the premises, altering working hours, allocating duties to another person, and acquiring or modifying equipment.

Use the Accommodation Data component in Report Regulations (UK) to track and document the company's efforts to make accommodations for disabled employees.

Prerequisites

Before using this component, set up codes in these tables:

Accommodation Type table.
Diagnosis table.
Job Task table.
Job Code Task table.

Disability Accommodations Tracking

You use three pages—the Accommodation Request page, the Accommodation Option page, and the Accommodation Job Task page—to track data showing that the company has no discriminatory practices against people with disabilities. When employees or applicants request that you make accommodations that enable them to perform job tasks, you can track the steps that bring those requests to resolution.

(USA, USF) Understanding ADA Regulatory Requirements in the U.S.

Title I of the ADA prohibits employers with U.S. operations from discriminating against job applicants or employees with disabilities. Discrimination is forbidden in job applications, testing, hiring, assignments, evaluations, disciplinary actions, promotions, compensation, leave and benefits, and other employee concerns. The ADA, however, doesn’t have specific reporting requirements, which makes it difficult to prove that the company doesn’t discriminate against people with disabilities.

Prerequisites

Before you track accommodation requests made by employees and applicants, set up data in the Accommodation Type table, the Job Task table, the Job Code Task table, and the Diagnosis table.

After you create accommodation types and essential job functions, link job functions with job codes, and create diagnosis codes, use the Accommodation Data component to track requests that employees and applicants make for disability accommodations. Complete the pages in the order that they appear in the next section.

Managing Accommodation Data

This section discusses how to:

Enter accommodation requests.
Enter accommodation options.
Enter accommodated job tasks.

Pages Used to Manage Accommodation Data

Page Name	Object Name	Navigation	Usage
Accommodation Request	ACCOMM_REQUEST	Workforce Monitoring, Meet Regulatory Rqmts, Maintain Accommodation Data, Accommodation Request	Enter accommodation requests that an employee or applicant makes of the organization, and enter diagnosis codes for employee disabilities.
Accommodation Option	ACCOMM_OPTION	Workforce Monitoring, Meet Regulatory Rqmts, Maintain Accommodation Data, Accommodation Option	Enter accommodation options that the organization or the person with a disability is considering in order to resolve each accommodation request.
Accommodation Job Task	ACCOMM_JOB_TASK	Workforce Monitoring, Meet Regulatory Rqmts, Maintain Accommodation Data, Accommodation Job Task	Enter the job tasks that you are accommodating, classified by job code and (if necessary) by location. If you create essential job tasks in the Job Code Task table, you can enter multiple job tasks for each accommodation.
Accommodation Type Table	ACCOM_TYPE_TABLE	Workforce Monitoring, Meet Regulatory Rqmts, Define Regulatory Rqmts Data, Accommodation Types, Accommodation Type Table	Identify the types of accommodations that the organization can make for employees or applicants with disabilities.

Entering Accommodation Requests

Access the Accommodation Request page.

The system prompts you for an employee ID.

The system displays the business unit, department, job code, and location code associated with the employee on the Job Data pages.

Accommodation ID	Displays a system-generated sequential number, which you can override.
Date of Request	Enter the date of request for the accommodation.
Comment	Enter comments applicable to the request.
Responsible ID	Select the employee responsible ID.
Request Status Date	Enter the request status date.
Regulatory Region	Select from the list of Regulatory Region page prompt values.
Diagnosis Code	Select any that apply. You create diagnosis codes in the Diagnosis table.

Entering Accommodation Options

Access the Accommodation Option page.

Option ID

Displays a system-generated sequential number for the option ID, which you can override.

Click the Insert Row button to add new data rows for additional accommodation options or alternatives.

Employer Suggested Option

Select to indicate whether the information that you enter is an option suggested by the employer.

Currency Code

Select a currency code if you are tracking the costs of this accommodation option in a different currency. Values are located on the Currency Code page.

If you did not define multiple currencies in the Installation table, the Currency Code field doesn’t appear.

Type

Select an accommodation type, which you define on the Accommodation Type Table page.

Cost

Enter the estimated cost of the option.

Accommodation Status

Select the status from the list of values.

Status Date

Enter the accommodation status date. The default value is the accommodation request date.

Entering Accommodated Job Tasks

Access the Accommodation Job Task page.

Business Unit

Select from the Business Unit - Business Unit page list of prompt values.

Job Code

Select the job code that you are accommodating. Create these codes on the Job Code Table - Job Code Profile page.

Location and Job Task

Select a location and job task for the request that you are accommodating. Create these codes on the Location - Location Address page and the Job Task Table page.

Option ID	Displays a system-generated sequential number for the option ID, which you can override. Click the Insert Row button to add new data rows for additional accommodation options or alternatives.
Employer Suggested Option	Select to indicate whether the information that you enter is an option suggested by the employer.
Currency Code	Select a currency code if you are tracking the costs of this accommodation option in a different currency. Values are located on the Currency Code page. If you did not define multiple currencies in the Installation table, the Currency Code field doesn’t appear.
Type	Select an accommodation type, which you define on the Accommodation Type Table page.
Cost	Enter the estimated cost of the option.
Accommodation Status	Select the status from the list of values.
Status Date	Enter the accommodation status date. The default value is the accommodation request date.

Business Unit	Select from the Business Unit - Business Unit page list of prompt values.
Job Code	Select the job code that you are accommodating. Create these codes on the Job Code Table - Job Code Profile page.
Location and Job Task	Select a location and job task for the request that you are accommodating. Create these codes on the Location - Location Address page and the Job Task Table page.