Archive Folder

To learn what notifications are and what they are used for, refer to What You Can Do with Notifications.

The Archive folder stores notifications that have been completed by the users you manage and that have due dates older than a period specified by your portal administrator.

The Archive folder displays the following information for each notification:

Column	Description
	Displays the importance of the notification. signifies high priority; signifies low priority.
To	Displays the users to whom the notification was sent.
Subject	Displays a brief description of the notification.
Categories	Displays the categories associated with the notification.
Recipients	Displays the number of users that you manage who received the notification.
Sent Date	Displays the date and time when the notification was sent.
Due Date	Displays the date by which the latest task must be completed.

You can perform the following actions in the Archive folder:

To view the details of a notification, click the notification (you can click anywhere in the row). When you view the details, you can view tips and comments. To learn about the details, refer to Notification Details.
To search for a notification, type the text you want to search for in the text box and click . Any notifications in the selected folder that meet your search criteria will be displayed. For more information on how search works, refer to Rules for Searches.
Note: Searches in the Archive folder apply to the following fields: To, Subject, and Categories.

To remove your search criteria and display all notifications after performing a search, click .
To sort by column content, click the name of the column. displays next to the column name to show that the list is sorted in descending order by that column. If you click the column name again, the list will be sorted in ascending order () by that column.
If there are more than fifteen notifications, click Next (or click a page number) to view more notifications.

Notification Details

When you click a notification, the following details display:

Detail

Description

From

Displays the user who sent this notification.

Status

Displays whether any action has been taken on this notification.

New—none of the users who received this notification have changed the status of any task.
In Progress—at least one user has changed the status of at least one task.
Overdue—at least one task has not been completed before the due date by at least one user.

Subject

Displays a brief description of this notification.

Categories

Displays the categories associated with this notification.

Attachments

Displays any documents associated with this notification. Click a document to view it.

Start Date

Displays the date on which the earliest task is scheduled to begin.

Due Date

Displays the date by which the latest task must be completed.

Tips

Click Tips to display any approved tips associated with this notification. You can also specify whether you find each tip helpful.

Notification Text

Displays the full description of this notification.

Task List

Displays the following information:

The first row displays a column heading for each task associated with this notification.
The second row displays the due date for each task.
The remaining rows display the following information:

Column	Description
User	Displays the store and user name of one of the users to whom this notification was sent.
Comments	Click to add a comment for this user. Click to view any comments sent to or from this user.
Status	Displays the overall status—the percentage of tasks associated with this notification that have been finished by this user.
Task Status	Displays this user's status of each task. Tasks are highlighted according to their status: Closed tasks are highlighted in green. Tasks that have not been completed but are not overdue are highlighted in yellow. Overdue tasks are highlighted in red.