This chapter describes how to incorporate existing documents into Pages and how to manage those documents from within Pages.
Although you can add content to pages using rich text and page components, you might also want to add existing content (for example, Word documents or PowerPoint presentations). You can add this existing content by attaching documents to objects in page view. After attaching a document, users can view the document or upload new versions of the document.
To attach a document to a page:
When you attach a document to an object it appears on the right, under Attachments, when you view the associated object in page view.
Note: | You can link one page to another page using a rich text component. For more information, see Rich Text or the online help. |
There are two ways to view a document:
The document opens in page view. To view the document (or save it to your computer), click the document name.
To delete a document (and all its versions), navigate to the Organizer, select the document, and click Delete.
There are two ways to upload a new version of a document:
If the new version of the document has a different name than the existing version, the operative file name of the document changes to the new file name.
To view a previous version of a document, open the document in page view, then click the name of the document next to the version number you want to view.
To revert to a previous version of a document, open the document in page view, then click Revert next to the appropriate version. The version you revert to is saved as a new version, so you do not lose any version history. For example, if you revert from Version 10 to Version 6, Version 6 gets saved as Version 11. If you later discover that you should not have reverted the document, you can revert back to Version 10.
To delete a previous version of a document, open the document in page view, and click Delete next to the appropriate version. When you delete a version there will be a hole in your revision history. For example, if you delete Version 3, the list of versions will display: Version 5, Version 4, Version 2, and Version 1. This enables users to see that a given version, which may have had a specific purpose or meaning, was deleted.