|
|
The calendar portlet allows you to create and schedule meetings and appointments.
In a single portlet instance, clicking on the small calendar icon will bring up the calendar summary view. This view shows the current month. Any day containing an appointment will appear in bold. Today's date is highlighted for easy viewing. From this view you can quickly add a new appointment by clicking Add Appointment. Clicking on any date inside the portlet will maximize it and take you to the appropriate day or month.
The day view lists all of your appointments for a given day. Pertinent details about these events include the type (meeting, indicated by a clock icon, or appointment, indicated by a two person icon), subject, time, location, importance, attachments and recurrence. All day appointments are shown at the top of the calendar page and indicated with a yellow bullet point to clearly distinguish them from timed appointments.
| Note: | Lotus Domino supports different types of appointments (such as reminders and anniversaries). |
Scroll through days in the month by clicking on the arrows to the left or right of the current date at the top of the calendar or the Previous Day or Next Day links at the bottom of the calendar.
To create a new appointment, click on a time inside the calendar or click Add Appointment. Type in or select the appropriate information for the appointment including date, time and location. You can also show the time in your calendar as busy, as indicated by a dark blue bar, out of office, indicated by a purple bar, and tentative, indicated by a light blue bar.
If your appointment repeats periodically, click Show under the Repeating menu and choose from various recurrence options and intervals.
By inviting others to an appointment, it becomes a meeting, and recipients will receive a meeting request in their inbox. Click on the Show link under Invitations to show the meeting menu. Invite people to the meeting by typing in their email addresses or by clicking on Required or Optional buttons to access the company address book. Select the appropriate person to invite, then Required >> if they are a required attendee or Optional >> if their attendance to the meeting is optional. Click OK and their email addresses will automatically be entered in the appropriate input boxes.
You can also find out if meeting recipients are available before sending the meeting request by performing a free/busy query. This is done by clicking Find Free Times and then entering the email address of the recipients whose calendars you want to check. Click Find Times and the calendars of the invited individuals will appear next to yours. A color key will indicate where they are free or busy on the selected date. Click on the time where all your meeting recipients are free. This will automatically set the meeting time.
To send the meeting request or save the appointment, click Save. You will then return to the Day View. If you want to immediate create another appointment, click Save and Add Another and you will be taken back to the Add Appointment page.
The day view also includes a mini-month calendar to aid in navigation. Days that have appointments are shown in bold. From this calendar you can quickly navigate to any day in a given month, and scroll through months by clicking on the arrows on either side of the current month.
You can get weekly, monthly or annual views of your calendar by clicking on the appropriate link at the top right of each calendar view. From each view you can add, edit or delete appointments. The mini-calendar in the month view allows you to scroll by month while the mini-calendar in the year view allows you to scroll by year. You can always get back to the current day by clicking on today's date at the bottom of each mini-calendar. In addition, the current date is highlighted in each view.
This is an example of a weekly view.
This is an example of a monthly view.
This is an example of the annual view.
|