Maintaining Quotation Information

This chapter discusses:

Sales quotations.
How to establish quotation defaults.
Functional differences between sales orders and quotes.
How to copy quotes to buying agreements.

Sales Order Quotations

In PeopleSoft Order Management, you can create sales order quotations the same way as you do sales orders. This section discusses the differences between them.

Note. It isn't necessary to enter a quote to give customers product price and availability information. You can use the Price and Availability - Price Calculations Page for immediate access to product information.

See Also

Introduction to Sales Order Entry

Setting Default Sales Order Values

Maintaining Order Header and Line Information

Maintaining Order Schedule Information

Working with Large Orders and Quotes

Using Self-Service Order Entry and Order Status

Pages Used to Maintain Order Quotations

Page Name	Object Name	Navigation	Usage
Quote Competition	ORDENT_HDR_ADDTL	Select Quotation Data from the Header Menu on the Quote Entry Form page.	Enter information about the success percentage competitor, and win loss reason. The competitor data is for information only.

Setting Up Quotation Defaults

Set up a default business unit, beginning sequence, default order quantity, price adjustment reason, quote owner, as well as quote display options for each of the system users. You can also establish a short-term customer template on the Order Management business unit.

See Also

Defining Sales Order User Preferences

Setting Up PeopleSoft Order Management Business Units

Functional Differences Between Sales Orders and Quotes

At both the line and schedule of a quotation, you do not have access to the Load Planning process in PeopleSoft Inventory. Lot selection and soft allocation, available from sales order lines and schedules, do not apply to quotations. When entering a quotation, you must enter an expiration date to note the date that prices and terms on the quote are no longer valid.

This section discusses how to:

Use the quote competition page.
Copy quotes to a sales order.
Establish commission information for quotes.

Using the Quote Competition Page

Access the Quote Competition page.

Quotation Data

Success % (success percent)	A best-guess forecast that the quotation results in a sales order. Quotations are considered as demand when the success percentage is over the parameters that you define in PeopleSoft Supply Planning.
Due Date	The quote deadline that is specified by the customer or prospect.
Competitors	Enter competitor information for this potential sale.
Won/Loss Reasons	Enter reason codes for why the sale is won or lost.

Copying Quotes to Sales Orders

Quotes are available for copying to sales orders. When order lines or schedules are created from quotations, the system automatically activates the Price Protected option. This option prevents the Order Repricing process from changing line and schedule pricing. Quotes can only be copied if they include an expiration date on the Quote Entry Form page. Quotes that are expired are not available to copy.

Quote lines are copied directly to the sales order, except for those with a status of canceled. You can also individually select which lines to copy to the sales order.

Lines for a quote can only be deleted if you don’t enter a quantity. The status for all copied sales order lines is open so that the user does not have to change the status for each line; demand feeds immediately to Inventory.

Establishing Commission Information for Quotes

You can establish commission information for quotes to reduce the data that you must enter on a sales order when it is copied from a quote. The process for defining commission percentages for quotes is the same as the process for sales orders.

The Update Order Commission Data process retrieves commission percentages from team member schedules and populates the same fields on quotes as it does on orders. The difference is that quotes are not considered in calculating the total bookings or shipments for a team member to determine the level of his or her commission schedule for a particular calendar period.

See Also

Structuring Commissions

Copying Quotes to Buying Agreements

In the business, sales cycles with customers may flow from a quotation to a buying agreement and finally to sales orders. PeopleSoft Order Management is designed to facilitate the transfer of information in each step of this process with minimal additional data entry. You can copy quote header information, all lines, or selective lines to a buying agreement.