Display Unmasked Card Number

Select this check box if you want to show the full credit card number on the page or report. This check box appears cleared by default. This check box will only appear on a page if you are associated with a role that has Unmask Card Number rights for procurement cards.

Note. This field pertains to role of the user accessing the page.

Card Issuer

Select the card issuer. In most cases, this is the name of the bank that issues the card.

Card Number

Enter the procurement card account number. After you enter the full card number the system will encrypt the card number and display the masked card number in this field. For example, if you enter 6755-8867-6666-6755, the system will display ************6755 as the masked card number. The number of digits that are visible for the card number is based on the Number of Digits to Display field setting you specify on the Installation Options - Purchasing page.

To modify the encrypted card number, you can enter a full card number again or modify just the visible digits.

Plus, you can perform a partial search on the card number field. The maximum number of digits that you can perform a partial search against is based on the Number of Digits to Display field setting as well. For example, if the number of digits to display is 4, and you enter 1234 in the card number field, the system will use %1234 to search for the corresponding card numbers. The system compares against the right most digits. If you enter 12345 the system won't be able to find any corresponding card number matches.

If there are multiple cards with the same suffix and they are owned by the same employee, then the employee ID and name will appear in the header of the page. However, if they are owned by different employees, then employee ID and name will not appear.

Billing Amount

Amount and associated currency billed for the statement line.

Location

Location to which payment for the selected lines is to be distributed.

Merchant

Source of the purchased goods or services.

PO Qty (purchase order quantity)

Displays the purchase order quantity of each item purchased for this statement line. If there's no purchase order associated with the statement or the quantity is unknown, the purchase order quantity automatically changes to 1.

Posted Date

Displays the date when each statement line has been processed and posted by the card issuer.

Proxy

A PeopleSoft user who has access rights to procurement card transactions.

Reference/Reference Number

Unique number captured by the merchant at the point of sale to help identify the transaction.

Role

A procurement card role carries a unique set of access rights.

Role Name

Select the role name that you want to filter the report by. The roles available for selection, are those roles that belong to the current user that also have cards assigned to them. It does not include those roles that have no cards assigned to them.

Ship To

Address to which the goods that you purchased were shipped. Used to identify applicable taxes if you decide to have the system calculate the sales or use tax for the statement.

Statement Status

Statement line status. Values are:

Staged: Statement from the bank is loaded into the staging tables by the Load ProCard Stage process.

Initial: Statement has been staged in the statement table and the cardholders have been notified through the Bank Statement Workflow process. After each notice has been successfully sent to a cardholder, the system updates its status to Initial if it was Staged.

Verified: Statement is waiting to be reviewed. After verification, the statement line status changes to Approved. Currently, the verified status does not have any significant meaning by itself. However, it can be used in an environment where tighter control is required. The cardholder can only set the status to Verified and another person has to approve it and set the status to Approved.

Approved: Statement is ready to be picked up by the voucher process. Only those statement lines that are approved are pushed to the voucher staging tables.

Closed: Statement has been pushed to the voucher staging table.

Not Closed: Any transactions that are not in the voucher staging table.

Error: Procurement card transaction that failed voucher edit.

Tax Code

A set of tax authorities that comprises all taxes that apply within a particular geographical location. In this US, tax codes are state, country, city, and other special jurisdictions. This field is informational on the procurement card transaction.

Transaction Amount

Amount of the purchase and the source amount (in its local currency) charged by the vendor. The amount and currency may be different than the billing amount and currency that the cardholder is liable to pay.

Trans Date (transaction date)

Date when the goods were purchased.

VAT (value-added tax)

A tax on the estimated market value added to a product or material at each stage of its manufacture or distribution.

Note. The VAT values that are recorded throughout the procurement card life cycle pass into the invoice and VAT reporting structures.

Installation Options - Purchasing

INSTALLATION_PO

Set Up Financials/Supply Chain, Install, Installation Options, Purchasing

Define general purchasing controls, such as autonumbering parameters, maximum quantities for quantity price breaks, and the maximum number of rows that are to appear in scroll areas; define requisition loader parameters, such as maximum lines loaded; and define procurement card controls, such as the number of digits that are to appear for a procurement card.

User Profiles - Roles

USER_GENERAL

PeopleTools, Security, User Profiles, User Profiles, User Profiles - Roles

Assign users to procurement card roles.

Register Procurement Card Roles

CC_ROLE

Purchasing, Procurement Cards, Security, Register Roles, Register Procurement Card Roles

Identify roles for the procurement card module. You can create your own PeopleSoft roles for the procurement card module. After registering them here on this page, they can be used in the procurement card module.

Procurement Card Access Rights

CC_RIGHTS1

Purchasing, Procurement Cards, Security, Assign Access Rights, Procurement Card Access Rights

Assign individual access rights for each procurement card role.

Assign Proxies

CC_PROXY_BY_USER

Purchasing, Procurement Cards, Security, Assign Proxies

Each PeopleSoft user who is a member of a procurement card role can be assigned to multiple cards with different roles.

Select Procurement Cards

CC_PROXY_BY_USER1

Click the Select Procurement Cards link on the Assign Proxies page or the Assign SpeedCharts page.

Search and assign additional procurement cards to the proxy user.

Assign Proxies

CC_PROXY_COPY

Click the Copy to or Move to buttons on the Assign Proxies page (CC_PROXY_BY_USER).

Select the user you want to copy to or move to the proxy role. This user will acquire the proxy role for the procurement cards selected in the Assign Proxies page.

Copy/Move Exceptions

CC_PROXY_BY_USER2

Click the OK button on the Assign Proxies page (CC_PROXY_COPY).

Review and override copy or move exceptions from one proxy user to another.

SpeedChart

SPEEDCHART

Setup Financials/Supply Chain, Product Related, Procurement Options, Management, SpeedChart

Define SpeedCharts.

Assign SpeedCharts

CC_ASSIGN_SPEEDCH

Purchasing, Procurement Cards, Security, Assign SpeedCharts

Assign SpeedCharts for each procurement card.

Assign Proxies

CC_CARD _DATA4

Purchasing, Procurement Cards, Definitions, Cardholder Profile, Cardholder Profile - Card Data

Click the Proxies link on the Cardholder Profile - Card Data page.

Assign users (proxies) and the role associated with the selected cardholder.

Review Statement

Select this check box to give this role—users—the access rights to review the statement only. With this right, this role has no authority to modify the statement.

Access Reports

Select this check box to give this role—users—the access rights to run procurement card reports.

Reconcile - Set Status to Staged

Select this check box to give this role—users—the access rights to change the status of the statement to 0 - Staged.

Reconcile - Set Status to Verified

Select this check box to give this role—users—the access rights to change the status of the statement to 2 - Verified.

Note. Once the status is set to Verified and the reconciler saves and exist the page, the statement can no longer be modified.

Users cannot change the status of any transaction that is already set to Verified, Approved, or Closed. For transactions that need to be reverified, users with approval rights must set their status to Staged.

Reconcile - Set Status to Approved

Select this check box to give this role—users—the access rights to change the status of the statement to 3 - Approved.

Note. Once the status is set to Approved and the approver saves and exits the page, the statement can no longer be modified.

Reconcile - Update Distribution (Restricted)

Select this check box to give this role—users—the access rights to update the distribution by selecting one of the predefined SpeedCharts that are assigned to this card.

Reconcile - Update Distribution (Unrestricted)

Select this check box to give this role—users—the access rights to update the distribution by selecting one of the predefined SpeedCharts that are assigned to this card or by entering the ChartField information manually.

Reconcile - Modify Staged Transactions

Select this check box to give this role—users—the access rights to modify transactions that are not verified or approved.

Reconcile - Modify Verified Transactions

Select this check box to give this role—users—the access rights to modify transactions that are not approved.

Reconcile - Modify Approved Transactions

Select this check box to give this role—users—the access rights to modify transactions that are approved.

Reconcile - Modify Error Transactions

Select this check box to give this role—users—the access rights to resolve transactions that failed the voucher edit.

Unmask Card Number

Select this check box to give this role—users—the access rights to view the full credit card number.

Plus, with this right, you have the option of printing the full credit card number on any of the procurement card reports or displaying it on any of the procurement card inquiry pages.

Note. The full credit card number always appears in the following components: Assign Proxies, Assign SpeedCharts, and Cardholder Profile.

Cardholder - Maintain Profile

Select this check box to give this role—users—the access rights to modify any information on the Card Data page in the Cardholder Profile component.

Cardholder - Maintain Proxy

Select this check box to give this role—users—the access rights to add, change, or delete proxy assignments in the Cardholder Profile component.

Cardholder - Maintain Distribution

Select this check box to give this role—users—the access rights to add, change, or delete accounting distribution assignments in the Cardholder Profile component.

Usage - Use Procurement Card on Requisition

Select this check box to give this role—users—the access rights to assign a procurement card as a payment method when creating a requisition.

Usage - Use Procurement Card on PO (usage - use procurement card on purchase order)

Select this check box to give this role—users—the access rights to assign a procurement card as a payment method when creating a purchase order.

Usage - Allow Override of Vendor Card

Select this check box to give this role—users—the access rights to override a vendor card that was previously entered for a purchase order. The vendor card appears by default from the vendor profile and this role has the rights to override that value if the vendor is also set to allow override.

CORPORATE_CARD_DATA_FULLSYNC

CC_CARD_DATA_EX

Full data load of employee corporate card account data.

CORPORATE_CARD_DATA_SYNC

CC_CARD_DATA_EX

Incremental update of corporate card account data.

CORPORATE_CARD_FULLSYNC

CC_CARD_TBL_EX

Full data load of corporate card vendors.

CORPORATE_CARD_SYNC

CC_CARD_TBL_EX

Incremental update of corporate card vendors.

Personal Data

CC_PERSONAL_DATA

Purchasing, Procurement Cards, Definitions, Cardholder Profile, Personal Data

View cardholder information, such as personnel status and home address. This is a display-only page and is shared by PeopleSoft Expenses and PeopleSoft Purchasing.

Card Data

CC_CARD_DATA

Purchasing, Procurement Cards, Definitions, Cardholder Profile, Card Data

Enter card issuer, card number, and set the transaction limits for that card.

Vendors

CC_CARD_DATA5

Click the Vendors link on the Card Data page.

Define vendors and the card options for these vendors.

Assign Proxies

CC_CARD_DATA4

Click the Proxies link on the Card Data page.

Define who can access this procurement card and identify the rights that they have.

Default Accounting Distribution

CC_CARD_DATA2

Click the Default Distrib (default distribution) link on the Card Data page.

Enter accounting distribution defaults for single-line distribution or assign SpeedCharts for multiline distributions.

SpeedChart Detail

CC_SPEEDCH_DTL

Click the Show SpeedChart link on the Default Accounting Distribution page.

View the details of the SpeedChart.

Restricted Purchase

CC_CARD_DATA3

Click the Commodity Codes link on the Card Data page.

Set restrictions on the card by limiting the amount that the cardholder can spend on a specific commodity.

Cardholder Information

RUN_POY8000

Purchasing, Procurement Cards, Reports, Cardholder Information

Run the Cardholder Information multiprocess job (POY8000). This process will generate the Cardholder Information Crystal report (POY8000).

See PeopleSoft Purchasing Reports.

Purchase Exceptions

RUN_POY8010

Purchasing, Procurement Cards, Reports, Purchase Exceptions

Run one of these multiprocess jobs: Exceed Limit-Per-Trans (POY8010) which will generate the Exceed Limit-Per-Trans Crystal report (POY8010), Exceed Limit-Per-Cycle (POY8011) which will generate the Exceed Limit-Per-Cycle Crystal report (POY8011), Exceed Trans-Per-Day (POY8012) which will generate the Exceed Trans-Per-Day Crystal report (POY8012), Exceed Trans-Per-Cycle (POY8013) which will generate the Exceed Trans-Per-CycleCrystal report (POY8013), or Unauthorized Commodity (POY8014) which will generate the Unauthorized Commodity Crystal report (POY8014).

See PeopleSoft Purchasing Reports.

MCC Exceptions (merchant category code exceptions)

RUN_POY8064

Purchasing, Procurement Cards, Reports, MCC Exceptions

Run the MCC Exceptions multiprocess job (POY8064). This process will generate the MCC Exceptions Crystal report (POY8064).

See PeopleSoft Purchasing Reports.

Personnel Status

Displays the cardholder personnel status, such as employee, consultant, contractor, or any other designation that your organization uses. Appears by default from human resources and cannot be changed.

Telephone

Displays the cardholder home telephone number.

Card Issuer

Select the procurement card issuer.

Card Type

Select the card type for this procurement card.

Vendor Card

Select this check box if this card is a vendor card. Once you select this check box the Vendors link becomes available.

Vendors

Click this link to access the Vendors page. Use this page to assign the vendor and card options for this vendor card.

This will simultaneously update the vendor location with the same data (like requestor in assign proxies). This relationship can be maintained in either place.

Maximum Credit Limit

(Optional) Enter the maximum credit limit for the credit card.

Monthly Credit Limit

(Optional) Enter the maximum amount that a cardholder can spend every month.

Transaction Amount Limit

(Optional) Enter the maximum amount that a cardholder can spend for each transaction.

Currency

Select the currency for the credit limit fields.

Transactions Allowed Per Month

Enter the number of transactions that a cardholder can perform in a month.

Transactions Allowed Per Day

Enter the number of transactions that a cardholder can perform in a day.

Pay for PO

Select this check box if you want this vendor card to appear as the payment method for this vendor and location on a purchase order. If selected this vendor card will appear by default on the purchase order.

Allow Override

Select this check box if this vendor card for this vendor and location can be overridden on a purchase order.

Dispatch Option

Select the dispatch option for this vendor location. Options are:

• Charge to Card on File: Select this option to have “Charge to credit card” print in the header portion of the PO Dispatch/Print SQR report (POPO005).

• Contact Buyer: Select this option to have the buyer's name and phone number print in the header portion of the PO Dispatch/Print report. For example, “*Please contact John Smith 925-694-3863 for payment information.”

• Contact Cardholder: Select this option to have the card holder's name and phone number print in the header portion of the PO Dispatch/Print report. For example, “*Please contact John Smith 925-694-3863 for payment information.”

• Default: Select this option to use the dispatch option on the purchase order.

• Include Masked Card Info (include masked card information): Select this option to have the masked card number, card type, and expiration date appear in the header portion of the PO Dispatch/Print report.

• No Reference: Select this option to have no procurement card information print on the PO Dispatch/Print report.

The system will also update the fields on the Cardholder Profile and Assign Proxies pages with the selection you make here.

User ID

Select the user authorized to reconcile procurement card statements for the selected card. Creating a user ID enables you to have a centralized reconciliation team that has the authority to review and edit an individual cardholder's statement. Individual cardholders cannot reconcile their own statements unless they have been set up as their own proxy.

Role

Select an appropriate role for the designated proxy. Each role carries a set of access rights.

Requestor Default

This check box setting appears by default from the Assign Proxies page when defining the security for the proxy. If this check box is selected, this is the procurement card that will appear as the default when defining the requestor on the Requestor Setup page.

If you make any changes to this check box, the setting will automatically be reflected in the Assign Proxies page when defining the security for the proxy and automatically be reflected in the Requestor Setup page.

Buyer Default

This check box setting appears by default from the Assign Proxies page when defining the security for the proxy. If this check box is selected, this is the procurement card that will appear as the default when defining the buyer on the Buyer Setup page.

If you make any changes to this check box, the setting will automatically be reflected in the Assign Proxies page when defining the security for the proxy and automatically be reflected in the Buyer Setup page.

Use Single-Line Distribution

Select this option to assign a single account distribution for the procurement card transactions. This option is selected when the page appears.

Note. If you select this option, it enables the Use Single Line Distribution group box.

Use Multi-Line Distribution

Select this option to assign multi-line distributions for the procurement card transactions.

Note. If you select this option, the Use Multi-Line Distribution group box is enabled.

Speedchart Key

Select SpeedCharts that can be used for this card when reconciling the statement. Each SpeedChart can carry one or multiple distribution lines. Select a default SpeedChart that is used in the ProCard Load Statement process to create default accounting distribution lines.

Note. You must designate a default SpeedChart for the system to use when loading statement data.

Commodity Code

Select the commodity for which you want to set a cardholder purchasing restriction. Only commodity codes defined for the setID associated with the default business unit that you selected on the Card Data page are available.

Limit Amount

Enter the maximum amount that the cardholder can spend on the commodity.

Limit Per Trans (limit per transaction)

Enter the maximum amount that the cardholder can spend per transaction on the commodity.

Card Issuer

CC_CARD_TBL

Setup Financials/Supply Chain, Product Related, Procurement Options, Purchasing, ProCard Card Issuers, Card Issuer

Enter details about the procurement card providers and link these details to a vendor ID.

VAT Defaults Setup

VAT_DEFAULTS_DTL

Click the VAT Defaults link on the Card Issuer page.

View VAT defaults.

Card Issuer - Setup Prepayment ChartFields

CC_CARD_TBL_CF

Click the Setup Prepayment ChartFields link on the Card Issuer page.

Define prepayment voucher ChartFields.

AP Business Unit (PeopleSoft Payables business unit)

Select the PeopleSoft Payables business unit that will be used for the prepayment voucher and for staging reconciled transactions.

Load Level 3 Data

Select this check box if you want to load itemized data for the procurement card transactions associated with this card issuer. Examples of level three data is additional information related to a transaction such as, car rental, lodging, and passenger itinerary information.

Bill Includes Tax (if applied)

Select this check box to indicate that the procurement card provider record includes sales tax, if applicable.

Bill Includes VAT (if applied)

Select this check box to indicate that the procurement card provider record includes value-added taxes, if applicable.

VAT Default (value-added tax default)

Click this link to access the VAT Defaults Setup page, where you can set VAT tolerances to check the difference between the calculated VAT amount and the amount entered on the bank statement.

See Working with VAT.

Create Prepayment Voucher

Select this check box if you want to create a prepayment voucher for the procurement card statement amount.

Prepayment Voucher Options

Select the prepayment voucher option. Values are:

• Auto Apply: Select this option to have the system use the accounting entry template for the debit side of the transaction. If you select this option you can not select the prepayment voucher ChartFields on the Card Issuer - Setup Prepayment ChartFields page.

• Specify: Select this option if you want to specify the ChartFields to be used for the prepayment voucher. This option also creates a reference ID so that only transactions from the same statement as the prepayment will be drawn down for that prepayment.

Once you select a prepayment voucher option the Setup Prepayment ChartFields link becomes available.

Payment Terms ID

Select the payment terms for the prepayment voucher.

Setup Prepayment ChartFields

Click this link to access the Card Issuer - Setup Prepayment ChartFields page. Use this page to define prepayment ChartFields.

Country

If the card issuer is an approved provider for claiming tax credit from procurement card statements, select the name of the country that uses credit card statements in lieu of actual receipts for VAT reporting.

When the country is listed, the ProCard Load Statement Application Engine process (PO_CCLOADLD) sets the Claiming Tax Credit field to Yes, indicating that the electronic statement can be used as evidence of VAT for claiming VAT recovery. When this is the case, no additional receipt documentation is required for VAT reporting purposes. The system performs appropriate calculations of VAT rebate and recovery for these lines.

When the country does not allow electronic versions of the procurement card statement to serve as evidence of VAT recovery, the user has the option to indicate whether a VAT receipt exists on the Reconcile Statement - Procurement Card component.

List of Merchants

CC_VNDR_NM

Purchasing, Procurement Cards, Definition, Preferred Vendor, List of Merchants

Displays a list of merchants with whom the cardholders have made purchases. To qualify as a preferred vendor, a merchant has to be mapped to a vendor set up in the system. After you enter and save the required information, the data is moved to the preferred vendor list.

Vendor Search

VENDOR_LOOKUP_SEC

Click the Vendor Lookup link on the List of Merchants page or Preferred Vendors page.

Search for vendors.

Preferred Vendors

CC_VNDR_XREF

Purchasing, Procurement Cards, Definitions, Preferred Vendor, Preferred Vendors

Maintain or change the relationship between a merchant and a preferred vendor. The preferred vendors are those from whom you want the cardholders to purchase.

Non-Preferred Supplier

RUN_POY8061

Purchasing, Procurement Cards, Reports, Non-Preferred Supplier

Run the Non-Preferred Supplier multiprocess job (POY8061). This process will generate the Non-Preferred Supplier Crystal report (POY8061).

See PeopleSoft Purchasing Reports.

Merchant

Displays the merchant names that come from each line on the bank statement.

Vendor SetID

Select the vendor setID for the vendor that you want to associate with the merchant.

Vendor ID

Select the vendor that you want to associate with the merchant.

Location

Select the vendor location.

List of Merchant UOM (list of merchant unit of measure)

CC_UOM_NM

Purchasing, Procurement Cards, Definitions, UOM Mappings, List of Merchant UOM

Some vendors are capable of entering level three data (line item information); therefore, UOM may show up for some statement lines. Displays a list of UOM that comes from the bank statement. Once the corresponding UOM is entered, data is moved to the preferred UOM when you save this page.

Preferred UOM

CC_UOM_XREF

Purchasing, Procurement Cards, Definitions, UOM Mappings, Preferred UOM

Maintain the translation between the merchant UOM and system UOM (stored in UNITS_TBL). The statement load process is based on the information that you entered here to convert the UOM.

Merchant UOM

Displays the UOM used by the merchant.

Unit of Measure

Displays the UOM mapped to the merchant UOM.

Blocked MCC (blocked merchant category code)

CC_MCC_BLOCKED

Setup Financials/Supply Chain, Product Related, Procurement Options, Purchasing, ProCard Blocked MCCs, Blocked MCC

Blocks purchases made within the specified MCC.

Merchant Category Group

EX_VIS_MCG_MAP

Setup Financials/Supply Chain, Product Related, Expenses, Mapping, Merchant Category Group

Map MCCs to merchant category groups.

Visa Transaction Codes

CC_VISA_TTYPE

Setup Financials/Supply Chain, Product Related, Procurement Options, Purchasing, ProCard Visa Transaction Codes, Visa Transaction Codes

Enter a code provided by VISA to indicate debit or credit transactions.

Country Code

EX_COUNTRY_MAP_PNL

Setup Financials/Supply Chain, Product Related, Procurement Options, Purchasing, ProCard Country Map, Country Code

Map the incoming countries associated with transactions to PeopleSoft countries.

Currency Code

EX_CURRNCY_MAP_PNL

Setup Financials/Supply Chain, Product Related, Procurement Options, Purchasing, ProCard Currency Map, Currency Code

Map the incoming currencies associated with transactions to PeopleSoft currencies.

MasterCard XML Map

CC_MC_XL_MAP

Setup Financials/Supply Chain, Product Related, Procurement Options, Purchasing, ProCard MasterCard XML Map, MasterCard XML Map

Define the MasterCard XML mapping to the PeopleSoft mapping.

Load Statement Options

CC_RECON_OPT

Setup Financials/Supply Chain, Product Related, Procurement Options, Purchasing, ProCard Load Statement Options, Load Statement Options

Set criteria for handling transactions with small amounts and for enabling the system to match and populate purchase order data.

Set status to

Select a small amount criteria status. Values are: Verified, Approved, or the field is blank. If it is blank, the default status is Staged. For tighter control, you can set the status to either blank or Verified. The statement line must be approved before you send it to PeopleSoft Payables.

when billing amount is<=

Enter an amount for the small amount criteria. Indicates the upper limit of the criterion.

Currency

Select a currency for the small amount criteria.

Allow system to match and populate PO data (allow system to match and populate purchase order data)

Select this check box to request that the system automatically match the transaction data with the existing purchase order information to populate purchase order data.

Reconcile by Header

Select this check box to match the transactions with the purchase order header. The system attempts to match the entire purchase order information.

Reconcile by Line

Select this check box to match the transactions with the purchase order line.

Reconcile by Schedule

Select this check box to match the transactions with the purchase order line schedule.

Date Field

Select a date for the purchase order header, line, or schedule. To match by schedule, values are: PO Date and Ship Date.

Set status to

Select a status when the purchase order amount is not the same as the amount on the statement but is within the tolerance percentages and when the purchase order amount equals the transaction amount. Values are: Verified,Approved, or the field is blank. If it is blank, the default status is Staged.

% Over (percentage over)

Enter a percentage for the upper limit that exceeds the matching amount.

% Under (percentage under)

Enter a percentage for the lower limit that falls short of the matching amount.

Set status to

Select a status when the purchase order amount is not the same as the amount on the statement but is within the tolerance percentages and when the purchase order amount equals the transaction amount. Values are: Verified,Approved, or the field is blank. If it is blank, the default status is Staged.

% Over (percentage over)

Enter a percentage for the upper limit that exceeds the matching amount.

% Under (percentage under)

Enter a percentage for the lower limit that falls short of the matching amount.

Set status to

Select a status when the purchase order amount is not the same as the amount on the statement but is within the tolerance percentages and when the purchase order amount equals the transaction amount. Values are: Verified,Approved, or the field is blank. If it is blank, the default status is Staged.

% Over (percentage over)

Enter a percentage for the upper limit that exceeds the matching amount.

% Under (percentage under)

Enter a percentage for the lower limit that falls short of the matching amount.

Load Statement

RUN_CC_LOADTRANS

Purchasing, Procurement Cards, Process Statements, Load Statement

Run the ProCard Load Statement process to load the statement lines from the staging table into the statement tables and to perform autoreconciliation using the settings defined on the Procurement Card Load Statement Options page.

Data Collection Setup

BCT_SETUP_FS

SCM Integrations, Setup, Data Collection, Data Collection Setup

Set the option to keep transaction log history for electronic data collection transactions and to set the default file suffix.

Data Def Maint (Data Definition Maintenance)

EO_EIP_CTL_MAINT

SCM Integrations, Transaction Error Handling, Maintain Data Definitions, Data Def Maint (data definition maintenance)

View data detail or correct errors for service operations that contain data rather than transactions.

ProCard Stage

RUN_CC_PCRDSTG

Purchasing, Procurement Cards, Process Statements, Load ProCard Stage, ProCard Stage

Load the bank statement (transactions) into the staging tables using the ProCard Data Loader process. If the data source is VISA, it triggers the PO_CCVISA subprocess to load the Visa Commercial Format compliant data file. If the data source is US Bank, it triggers the PO_CCUSBANK subprocess to load the US Bank compliant data file. If the data source is MasterCard, it triggers the PO_CCMC subprocess to load the MasterCard Custom Data Format compliant data file.

Correct Errors

CC_STG_ERR

Purchasing, Procurement Cards, Process Statements, Correct Errors

Correct errors for data in the staging table. Statement lines cannot be loaded in the statement tables if the credit card vendor or credit card account number are incorrect.

Stage Error

Displays the type of staging errors. Values are: Account, Vendor, or Both. An account error indicates that the cardholder number is invalid or not on file. A vendor error indicates the vendor name is invalid in the vendor table. An error for both error refers to both the account and vendor error. If there's a stage error, the employee ID does not appear.

Load Statement

RUN_CC_LOADTRANS

Purchasing, Procurement Cards, Process Statements, Load Statement

Run the ProCard Load Statement process to load the statement lines from the staging table into the statement tables and to perform autoreconciliation using the settings that you defined on the Load Statement Options page.

Total Rows in the Staging Tables

Displays the number of statement line records in the staging table waiting to be loaded into the application table.

Total Rows with Error in the Staging Tables

Displays the number of statement line records that did not successfully load from the staging tables to the application tables after the ProCard Load Statement process. Use the Correct Errors page to view and handle these errors.

Total Rows to be Loaded

Displays the total number of records in the staging table that are ready to be loaded. This includes the total rows in the staging tables and the total rows with errors in the staging tables.

Delete Loaded Rows From the Staging Tables

Select this check box to delete statement line records from the staging table that were successfully loaded to the statement tables.

Bank Statement Workflow

PO_CCSTMT_WF

Purchasing, Procurement Cards, Process Statements, Bank Statement Workflow

Notifies the cardholder that the bank statement has arrived. Upon notification, the user can reconcile the statement, and the statement status changes from Staged to Initial.

Reconcile Statement Search

CC_RECON_SRCH

Purchasing, Procurement Cards, Reconcile, Reconcile Statement, Reconcile Statement Search

Enter search criteria for the procurement card transactions you want to reconcile.

Reconcile Statement - Procurement Card Transactions

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Click the Search button on the Reconcile Statement Search page.

Review, manage, and approve procurement card transactions loaded by the Load Statement process. You can view all of the procurement card transactions that you have been granted authority to access on the Cardholder Profile - Card Data: Assign Proxies page.

Reconcile Statement - Merchant Details

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Click the Merchant Name link on the Reconcile Statement - Procurement Card Transactions page.

Review merchant or preferred vendor cross-reference information.

ProCard VISA Trans Detail Reconcile Statement - Visa Transaction Details

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Click the Line Details button for a Visa transaction on the Reconcile Statement - Procurement Card Transactions page.

View the details of the Visa transaction.

ProCard MasterCard Trans Reconcile Statement - MasterCard Transaction Details

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Click the Line Details button for a MasterCard transaction on the Reconcile Statement - Procurement Card Transactions page.

View the details of the MasterCard transaction.

Reconcile Statement - MasterCard Transaction Details

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Click the Show Details button for a corporate card line item detail associated with a MasterCard transaction on the ProCard MasterCard Trans Reconcile Statement - MasterCard Transaction Details page.

View the details associated with the MasterCard transaction.

Reconcile Statement - Line Comments

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Click the Comments button on the Reconcile Statement - Procurement Card Transactions page.

Enter comment text that remains with the associated procurement card transaction line.

Reconcile Statement - Account Distribution

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Click the Distribution button on the Reconcile Statement - Procurement Card Transactions page.

Split accounting distributions or override defaults for a statement line.

The key difference between this page and the Distribution Templates/Reset Status page is that this page affects one statement line at a time.

Credit Card Distribution VAT

CC_TRANS_DIST_VAT

Click the Distribution VAT button on the Reconcile Statement - Account Distribution page.

View the distribution VAT details that are associated with your procurement card transactions.

Reconcile Statement - Purchase Details

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Click the Purchase Order link on the Reconcile Statement - Procurement Card Transactions page.

(Optional) Define any purchasing attributes applicable to a statement line.

Sales/Use Tax

CC_TRANS_SUT

Click the Sales/Use Tax link on the Reconcile Statement - Purchase Details page.

Enter optional tax information related to the statement line. This data is not passed to PeopleSoft General Ledger and is for informational purposes only.

Category Search

CAT_SEARCH_SEC

Click the Category Search link on the Reconcile Statement - Purchase Details page.

Search for and select an appropriate category ID for the item when entering an ad hoc item. The search for the category ID is done using a category hierarchy tree.

View Category Hierarchy

CAT_PARENTAGE_SEC

Click the View Hierarchy link on the Reconcile Statement - Purchase Details page.

View information about where a category resides in the entire catalog tree hierarchy.

Purchase Order Pick List

CC_POPICKLIST

Click the PO Pick List link on the Reconcile Statement - Purchase Details page.

Select a purchase order from a list of candidates that meet the criteria specified on the Procurement Card Load Statement Options page.

Reconcile Statement - Split Transaction

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Click the Split Line link on the Reconcile Statement - Procurement Card Transactions page.

Enter a description to supplement level-one information given by your card provider or split the original statement line into multiple lines where you can record details of each item purchased.

To split accounting lines or override default values only, use the Reconcile Statement - Account Distribution page.

Reconcile Statement - Distribution Template

CC_RECON_TEMPLATE

Click the Distribution Template link on the Reconcile Statement - Procurement Card Transactions page.

Change accounting distributions for all of the selected lines at once. You might use this feature to assign the same SpeedChart to several statement lines from a particular merchant.

Credit Card Transaction Line VAT

CC_TRANS_LINE_VAT

Click the Line VAT button on the Reconcile Statement - Procurement Card Transaction page.

View the VAT line details that are associated with your procurement card transactions.

Account Summary

RUN_POY8050

Purchasing, Procurement Cards, Reports, Account Summary

Run one of these multiprocess jobs: Purchase Summary by Issuer (POY8050) which will generate the Purchase Summary by Issuer Crystal report (POY8050), Purchase Summary by Merchant (POY8051) which will generate the Purchase Summary by Merchant Crystal report (POY8051), or Purchase Summary by Employee (POY8052) which will generate the Purchase Summary by Employee Crystal report (POY8052).

See PeopleSoft Purchasing Reports.

Purchase Details

RUN_POY8030

Purchasing, Procurement Cards, Reports, Purchase Details

Run one of these multiprocess jobs: Purchase Detail by Issuer (POY8030) which will generate the Purchase Detail by Issuer Crystal report (POY8030), Purchase Detail by Merchant (POY8031) which will generate the Purchase Detail by Merchant Crystal report (POY8031), or Purchase Detail by Employee (POY8032) which will generate the Purchase Detail by Employee Crystal report (POY8032).

See PeopleSoft Purchasing Reports.

Merchant

Click the linked merchant name to access the Reconcile Statement - Merchant Details page. Use this page to view the source of the purchased goods.

Click the Line Details button to access the ProCard VISA Trans Detail Reconcile Statement - Visa Transaction Details or ProCard MasterCard Trans Reconcile Statement - MasterCard Transaction Details pages. Use these pages to view the details for the Visa or MasterCard transaction.

Note. The Line Details button is only available when load level 3 data is on when loading with Visa or MasterCard data files.

Click the Comments button to enter comments for the reconcile statement line.

Click the Distribution button to access the Reconcile Statement - Account Distribution page, where you can modify the account distribution for a procurement card.

ChartField Status

Displays the status of the ChartField edits.

Description

Enter additional information about the goods purchased.

Billing Amount

Displays the amount billed on the statement line.

Prepaid Ref (prepaid reference)

Displays the prepayment voucher associated with the transaction.

Dispute Amount

If your records disagree with the billing amount, enter the amount difference. This does not mean that your organization is not liable for the purchase, but rather acts as a notation that the user reconciling this account must follow up with the merchant or procurement card vendor to settle the disputed amount. If you enter an amount, the statement line is visible on the Review Disputes - Dispute page until it has been identified as collected.

Credit Collected

Displays the status of the disputed amount. If clear, the dispute is still open. If selected, the dispute has been identified as collected or closed on the Review Disputes - Dispute page.

Physical Nature

Displays whether the purchased item is a good or service.

VAT Entity

Displays the VAT entity associated with PeopleSoft General Ledger business unit from the PeopleSoft Purchasing business unit.

Entered VAT Amount

Displays the amount of VAT included on the statement line.

VAT Calculated Amount

Displays the amount of VAT that the system calculates.

Claiming Tax Credit

Indicates whether the statement line is to be used as proof for recovery of VAT. This field is automatically selected if statements issued by the card provider are defined as approved VAT receipts for the VAT reporting country. If you select this field, no additional VAT receipt is required to enable VAT recovery and rebate amounts to be calculated. If this field is not selected, you must indicate that a separate VAT receipt is available to enable the calculation of VAT recovery and rebate amounts.

No VAT Receipt

If the Claiming Tax Credit check box is not selected, this field indicates whether a separate VAT receipt is available as proof for recovery of VAT. Select this field to indicate that no VAT receipt is available. This causes zero VAT recovery and rebate amounts to be recorded.

Click the Line VAT button to navigate to the Credit Card Transaction Line VAT page to review and possibly change the line VAT information.

Run Budget Validation on Save

Select this check box if you want the system to initiate the Comm. Cntrl. Budget Processor (commitment control budget processor) Application Engine process (FS_BP) when you save the page. This page initiates the Comm. Cntrl. Budget Processor process but only a portion of the processing (budget validation) within that process is performed. This process validates the existing budget rows for the ChartField combinations associated with the procurement cards. This process has no budgetary impact nor does it validate remaining budget balances. This process is used to find errors in the ChartField combinations before they are found downstream in accounts payable.

After budget validation is finished, the system will change the budget status on the transactions to either Valid or Error.

Validate Budget

After you select one or more transactions click this button to initiate the Comm. Cntrl Budget Processor process. By clicking this button you initiate the Comm. Cntrl. Budget Processor process but only does a portion of the processing (budget validation) within that process is performed. This process validates the existing budget rows for the ChartField combinations associated with the procurement card. This process has no budgetary impact nor does it validate remaining budget balances.

When you click this button, the page will indicate that the process is being performed. The page will flash “processing” until the process has finished performing the budget validation for the document. After the process is finished, the system will change the budget status on the transactions to either Valid or Error.

Note. You can still click this button for specific transactions even if the Run Budget Validation on Save check box is selected.

Unit Price

Displays the cost of the item purchased on the selected statement line.

SpeedChart

Select a predefined distribution template to apply to the statement line.

SUT Applicable (sales and use tax applicable)

Tax method applied to the statement line. Appears by default from the Sales/Use Tax page.

Sales/Use Tax % (sales and use tax percentage)

Tax percentage that the system uses to calculate the use tax for the statement line.

Use Tax

Calculated tax amount for the statement line. Appears by default from the Sales/Use Tax page.

Original PO

The value of this field is Y (yes) if the purchase order ID came from a transaction on the bank statement. If the purchase order ID is missing or is generated by the system during the Auto Recon process, the value in this field is N (no). You can only modify the purchase order related data if the field value is N.

PO ID

Displays the purchase order number associated with the statement line. This purchase order number is either an original purchase order on the bank statement, one that is populated by the system during the auto reconciliation process, or entered directly by the cardholder.

Note. Once a purchase order has been vouchered it is unavailable for selection on this page. If this credit card has never been used on purchase orders, then all qualified purchase orders will be listed in the prompt. However, if this credit card has been used on purchase orders, then only those purchase orders paid by this card will be available in the prompt.

PO Line

Displays the line number of a purchase order.

PO Sched (purchase order schedule)

Displays the schedule number of a purchase order.

Vendor ID

Select a vendor ID for either a 1099 merchant or non-1099 merchant. At times, a procurement card may be used to purchase services from a 1099 merchant. Identifying the 1099 merchant as an authorized vendor ensures that you establish a valid tax reporting ID for the vendor. You can also set up vendors that are non-1099 merchants. Identifying the non-1099 merchant vendor may be useful when renegotiating corporate contracts with a supplier.

Location

Select the location address for the vendor.

Item ID

For reporting, select an item ID that represents the internally classified part number for goods purchased with the procurement card.

Category

If you do not want to enter an item ID, you can select an applicable item category for reporting purposes.

Vendor Item

For reporting purposes, enter the vendor item ID.

Unit Price

Displays the cost of the goods on the statement line.

Bill Includes Tax if Applied

This check box setting appears by default from the Procurement Card Issuer page.

Tax Paid

Select this check box to designate that tax was paid to the merchant at the point of sale. If tax was paid, no further documentation is required.

WO Business Unit (PeopleSoft Maintenance Management business unit)

Select the PeopleSoft Maintenance Management business unit associated with the work order you want to associate with the procurement card transaction.

Work Order ID

Select the work order you want to associate with the procurement card transaction.

Task Number

Select the task number associated with the work order.

Resource Type

Select the resource type associated with the work order. Types are: Labor, Material, and Tools.

Resource Line No. (resource line number)

Select the resource line number associated with the work order.

Tax Applicability

Select the tax applicability for the statement line. Most procurement card purchases typically use the sales or use tax method. Values are:

Direct Pay: Use tax is not calculated on the purchase order. The invoice is not created with use tax, but a line is written to the general ledger for the amount that the buyer pays directly to the state.

The use tax amount is calculated and displays on the Sales/Use Tax Information For Schedule page and the Sales/Use Tax Details For Distribution page. The use tax amount will not display on the Maintain Purchase Order - Purchase Order page or the PO Total Amount Details page.

Exempt: Item purchased is exempt from sales and use tax.

Exonerated: Buyer does not have to pay sales tax. Tax is not calculated on the purchase order and PeopleSoft Payables does not pay taxes.

Sales Tax: Calculate and apply sales tax on the purchase order.

Use Tax: Calculate and apply use tax on the purchase order.

Tax Destination

Select the location code of the final destination where the purchased goods are to be used. The system calculates sales and use tax amounts based on this information.

Tax Code

Enter the tax code. The tax code determines tax rate (or the sales and use tax code percent) used in the tax calculation.

SUT Code Pct (sales and use tax code percentage)

If you do not know the SUT destination or the tax code, you can enter the tax percent for the transaction.

Use Tax

If you entered the correct tax code information or SUT code percentage, it calculates and displays the use tax.

SpeedChart

Select the SpeedChart to assign to the distributions of all selected statement lines. Alternatively, you can manually assign distributions for all selected lines by entering distribution information.

Expand All Sections

Click the expand button to scroll to and access every section on the page. You can also expand one or more sections by clicking the arrow next to the section's name.

Collapse All Sections

Click to collapse all sections displaying only the header information. If you expand one or more sections, you can click the arrow next to the section's name to collapse the section.

Physical Nature

Displays the default physical nature for transactions. Values are: Goods or Services.

Ship From Country

Displays the vendor ship from location country. In the case of transactions involving goods or freight service transactions, this determines the VAT treatment.

Ship From State

If the ship from country is defined as tracking VAT by state or province, it displays the vendor ship from location state. In the case of transactions involving goods or freight service transactions, this determines the VAT treatment.

Ship to Country

Displays the ship to location country. In the case of transactions involving goods or freight service transactions, this is used to determine the VAT treatment.

Ship to State

If the ship to country is defined as tracking VAT by state or province, it displays the ship to location state. In the case of transactions involving goods or freight service transactions, this is used to determine the VAT treatment.

Service Type

If the transaction is for a service, it displays the VAT service type of Freight or Other. The value in this field determines whether or not the special rules for freight transport within the European Union apply. The default value comes from the PeopleSoft Purchasing VAT defaulting hierarchy.

Place of Supply Driver

If the transaction is for a service, it displays the usual place of supply (such as the place where VAT is usually liable) for the service. This value helps to determine the place of supply country and the VAT treatment. Values are: Buyer's Countries, Supplier's Countries, or Where Physically Performed. The default value comes from the PeopleSoft Purchasing VAT defaulting hierarchy.

Reporting Country

Displays the country for which this VAT is to be reported. This is the VAT Entity VAT registration country and determines many of the VAT defaults.

Defaulting State

If the reporting country requires that VAT be tracked by state or province, this field displays the state within the reporting country that is used to retrieve values from the VAT Defaults table.

Vendor Registration Country and Vendor Registration ID

Displays the registration country and ID of the vendor.

Exception Type

Displays the exception granted to the VAT entity. Values are: None, Exonerated, or Suspended. This value is specified on the VAT entity registration.

Certificate ID

If applicable, displays the ID of the VAT exception certificate that may have been issued to the VAT entity.

Calculate at Gross or Net

Indicates how VAT is calculated. Values are:

Gross: The system calculates VAT before it applies any early payment discounts.

Net: The system calculates VAT after it deducts early payment discounts. If there are two percentage discounts, the system uses the larger of the two when it calculates VAT. The system does not use discount amounts, only discount percentages.

The default value comes from the VAT entity registration driver.

Recalculate at Payment

Select this check box to enable the recalculation of VAT at payment time to allow for any early payment discounts, if you are calculating VAT at gross. This causes the system to adjust the VAT amount at the time of payment if the discount has been taken. This is set on the VAT entity registration driver.

Declaration Point

Displays the declaration point for a good or service when you want VAT transaction information to be recognized for reporting purposes. Values are:

Invoice: VAT is recognized at time of invoice.

Payment: VAT is recognized at time of payment.

Delivery: VAT is recognized on delivery.

This value may be set at several levels in the VAT hierarchy: VAT entity registration, business unit options, vendor, or vendor location.

Rounding Rule

Displays the VAT rounding rule. The value comes from the VAT country, VAT entity, vendor or vendor location drivers. Values are:

Natural Round: Amounts are rounded normally (up or down) to the precision specified for the currency code. For example, for a currency defined with two decimal places, 157.4659 would round up to 157.47, but 157.4649 would round down to 157.46.

Round Down: Amounts are rounded down. For example, for a currency defined with two decimal places, 157.4699 would round down to 157.46.

Round Up: Amounts are rounded up with a rounding precision to one additional decimal place. For example, for a currency defined with two decimal places, 157.4659 would round up to 157.47, but 157.4609 would round down to 157.46.

Use Type

Determines the split between recoverable (taxable) and nonrecoverable (nontaxable) VAT.

For Canadian public sector, the use type also determines the rebate of the nonrecoverable VAT. VAT rebates are calculated based on statutory rebate rates that are established for each public service body.

The value comes from the VAT defaulting hierarchy, either from the item, item business unit, item category, vendor location, vendor, or purchasing options.

Include Freight

If selected, the system includes any freight amounts in the VAT basis by calculating VAT on the merchandise amount, plus any freight amount. This option is only available for exclusive VAT calculation. The value comes from the VAT entity registration driver.

Include Miscellaneous

If selected, the system includes any miscellaneous charge amounts in the VAT basis by calculating VAT on the merchandise amount, plus any miscellaneous charge amount. This option is only available for exclusive VAT calculation. The value comes from the VAT entity registration driver.

No VAT Receipt

If the Claiming Tax Credit check box is not selected, this field indicates whether a separate VAT receipt is available as proof for recovery of VAT. Select this field to indicate that no VAT receipt is available. This causes zero VAT recovery and rebate amounts to be recorded.

Place of Supply Country

Displays the country in which the VAT is liable. An algorithm determines the default value.

Treatment

Displays the VAT treatment. Complex algorithms determine the VAT treatment. Values are:

Domestic Goods Purchase: If the ship from and ship to countries are the same, and the vendor is registered for VAT, the transaction is treated as domestic.

Domestic Service Purchase: If the buyer and seller are both located in the country where the VAT is liable, the transaction is treated as domestic

EU Goods Purchase: If the ship from and ship to countries are different, the system determines whether both countries are located within the European Union. If so, the system looks at the VAT registration for each trading partner to determine whether the transaction should be treated as an intra-European Union purchase, domestic, or outside the scope of VAT.

EU Service Purchase: If each trading partner is located and registered in different European Union countries, and the VAT on a service is liable in the buyer's country, the transaction is treated as a self-assessed European Union services purchase.

Self-Assess Goods Import: If the ship from country is different from the ship to country and either or both of the countries are located outside of the European Union, and the vendor is not registered in the ship to country, the transaction would be treated as an import. If the flag on the entry in the VAT Country table for the VAT reporting country indicates that VAT on imports should be self-assessed, the transaction is treated as a self-assess goods import, and both input and output VAT are recorded.

Self-Assess Service Import: If each trading partner is located and registered in different countries, and the VAT on a service is liable in the buyer's country, the transaction is treated as a self-assessed services import.

Zero-rated Goods Import: If the ship from country is different from the ship to country and either or both of the countries are located outside of the European Union, and the vendor is not registered in the ship to country, the transaction would be treated as an import. If the flag on the entry in the VAT Country table for the VAT reporting country indicates that only input VAT should be recorded on imports, the transaction is to be treated as a zero-rated goods import.

Outside of Scope: If the supplier is not registered for VAT, or if the VAT is liable in a country other than the VAT reporting country, the transaction is treated as outside the scope of VAT.

No VAT Processing: For transactions where the physical nature is goods, if the ship to country has not been defined as a VAT country and the VAT reporting country on the transaction is blank, no VAT information is recorded.

Within PeopleSoft detail, VAT treatment values on the transaction lines are used to apply the precise defaults applicable to the transaction lines. The treatment is determined based the rules that are applicable to the transaction.

Applicability

Displays the VAT status. Values are:

Taxable

Exempt (not subject to VAT)

Outside of Scope of VAT

Suspended

Exonerated

Not Applicable (valid only when VAT treatment is no VAT processing)

VAT Code

Displays the VAT code that defines the rate at which VAT is calculated for this line.

Tax Rate

Displays the rate at which the transaction is charged VAT.

Transaction Type

Displays the code that categorizes and classifies this transaction for VAT reporting and accounting.

Adjust Affected VAT Defaults

Click this button to have the system adjust the VAT defaults that are affected by your changes. All changes that you have made to VAT defaults on this page that affect other VAT defaults on this page are retained.

Click the i button to list the fields that are to be adjusted.

Note. PeopleSoft recommends that you always click the Adjust Affected VAT Defaults button after changing any defaults on the VAT page.

Levels

Use to specify the levels to reset when you click the Reset All VAT Defaults button. Values are:

All lower levels: Resets all VAT defaults at lower levels for this page.

This and all lower levels: Resets all VAT defaults on this page and at any lower levels of this page.

This level only: Resets all VAT defaults on this page.

Reset All VAT Defaults

Click to have the system reset the VAT defaults based on the levels value that you selected. Any changes that you have previously made to VAT defaults is lost.

Note. Reset all VAT Defaults completely redetermines the VAT defaults. This does not necessarily mean that they are reset to their original values. For example, the user may not have changed any VAT default values, but if a VAT driver field changes, reset redetermines all of the defaults based on the new driver value.

Basis Amount

Displays the amount on which the VAT is calculated in the transaction currency. If VAT is being calculated at net, this amount is net of any discounts.

Calculated Amount

Displays the system calculated VAT amount in the transaction currency.

Override VAT Amount

Displays the amount of VAT stated on the credit card statement.

This is the amount transmitted by the merchant on the inbound credit card statement. This amount is compared to the system-calculated VAT amount. If the override VAT amount is outside of the calculated VAT amount, plus the VAT tolerance amounts defined on the VAT driver tables for procurement cards, an exception is noted in the field for the tax dispute amount.

Grace Period Expired Workflow

CC_BK_EXP_PRCS_WF

Purchasing, Procurement Cards, Process Statements, Grace Period Expired Workflow

Run this process to notify users who did not reconcile their statements on time. Upon notification, cardholders must change the statement status to Approved.

Review Disputes Search

CC_RECON_SRCH

Purchasing, Procurement Cards, Reconcile, Review Disputes, Review Disputes Search

Enter search criteria for the disputed transaction.

Review Disputes - Procurement Card Transactions

CC_TRANS_DISPUTE

Click the Search button on the Review Disputes Search page.

View and resolve disputed transactions. The statement lines that appear on this page are lines with a dispute amount where the Credit Collected check box has been cleared.

Review Disputes - Line Comments

CC_TRANS_COMNT_SEC

Click the Comments button on the Review Disputes - Procurement Card Transactions page.

Enter comment text that remains with the associated procurement card transaction dispute.

Expected Credits

RUN_POY8020

Purchasing, Procurement Cards, Reports, Expected Credits

Run the Expected Credits multiprocess job (POY8020). This process will generate the Expected Credits Crystal report (POY8020).

See PeopleSoft Purchasing Reports.

Credit Detail By MCG (Credit Detail By Merchant Category Group)

RUN_POY8060

Purchasing, Procurement Cards, Reports, Credit Detail By MCG

Run the Credit Detail by MCG multiprocess job (POY8060). This process will generate the Credit Detail By MCG Crystal report (POY8060).

See PeopleSoft Purchasing Reports.

Collected

Select this check box to indicate that you have received the credit for the disputed amount. When you select the Collected check box, the transaction no longer appears on the Dispute page.

Dispute Amount

Displays the difference in the amount between your records and the transaction amount. Appears by default from the Reconcile Statement - Procurement Card Transactions page.

Description

Appears by default from the Reconcile Statement - Procurement Card Transactions page, but you can change it here.

Review Statement Selection Criteria

CC_TRANS_LDSFETCH

Purchasing, Procurement Cards, Review Bank Statement, Review Statement Selection Criteria

Enter selection criteria for statements you want to view.

Statement Summary

CC_TRANS_LDSUMMARY

Click the Search button on the Review Statement Selection Criteria page.

Use this page to view statement summary by credit card vendor, billing date, or statement status.

Status

Displays the statement status for the statement summary. Values include All Trans (all transactions), Approved, Closed, Initial, Not Closed, Staged, and Verified.

Voucher ID

Displays the voucher ID. Only statements with a Closed status may have a voucher ID. To obtain a voucher ID, you must first create a voucher.

Voucher Stage

RUN_CC_VCHRSTG

Purchasing, Procurement Cards, Process Statements, Load Voucher Stage, Voucher Stage

Use the ProCard Load Voucher Stage process to move approved transactions to the voucher staging tables. Data in the CC_TRANS_LINE table is written into the Voucher Line staging table (VCHR_LING_STG) and data in the CC_TRANS_DIST table is written into the Voucher Distribution staging table (VCHR_DIST_STG).

Card Issuer

Select the credit card vendor that you want to process.

Billing Date

Select the billing date for the statements that you want to process. The PeopleSoft Purchasing system validates the billing date against the dates passed by the credit card provider.

Create Vouchers

Select the method to create the vouchers. Values are By Business Unit or By Credit Card Number.

Business Unit

Select the business unit for the statements that you want to pay.

Invoice Number

Enter the invoice number for the statement.

Max Voucher Lines(maximum voucher lines)

Enter the maximum number of lines created into a single voucher.

Approved Status

Select this option to process only the transactions that are approved.

Any Status Except Closed

Select this option to process transactions that are not closed (this includes transactions that are not approved nor verified).

Valid Budget Status

Select this option to process only the transactions that pass budget validation.

Any Budget Status

Select this option to process transactions that were never budget checked.

Valid ChartField Status

Select this option to process only the transactions that have no ChartField error.

Any ChartField Status

Select this option to process transactions that fail the ChartField combination edits.

Purchase Exceptions

RUN_POY8010

Purchasing, Procurement Cards, Reports, Purchase Exceptions

Run one of these multiprocess jobs: Exceed Limit-Per-Trans (POY8010) which will generate the Exceed Limit-Per-Trans Crystal report (POY8010), Exceed Limit-Per-Cycle (POY8011) which will generate the Exceed Limit-Per-Cycle Crystal report (POY8011), Exceed Trans-Per-Day (POY8012) which will generate the Exceed Trans-Per-Day Crystal report (POY8012), Exceed Trans-Per-Cycle (POY8013) which will generate the Exceed Trans-Per-CycleCrystal report (POY8013), or Unauthorized Commodity (POY8014) which will generate the Unauthorized Commodity Crystal report (POY8014).

See PeopleSoft Purchasing Reports.

Credit Detail By MCG (Credit Detail By Merchant Category Group)

RUN_POY8060

Purchasing, Procurement Cards, Reports, Credit Detail By MCG

Run the Credit Detail by MCG multiprocess job (POY8060). This process will generate the Credit Detail By MCG Crystal report (POY8060).

See PeopleSoft Purchasing Reports.

Non-Preferred Supplier

RUN_POY8061

Purchasing, Procurement Cards, Reports, Non-Preferred Supplier

Run the Non-Preferred Supplier multiprocess job (POY8061). This process will generate the Non-Preferred Supplier Crystal report (POY8061).

See PeopleSoft Purchasing Reports.

Top Supplier Chains

RUN_POY8062

Purchasing, Procurement Cards, Reports, Top Supplier Chains

Run the Top Supplier Chains multiprocess job (POY8062). This process will generate the Top Supplier Chains Crystal report (POY8062).

Top Merchant Category

RUN_POY8063

Purchasing, Procurement Cards, Reports, Top Merchant Category

Run the Top Merchant Category multiprocess job (POY8063). This process will generate the Top Merchant Category Crystal report (POY8063).

MCC Exceptions (merchant category code exceptions)

RUN_POY8064

Purchasing, Procurement Cards, Reports, MCC Exceptions

Run the MCC Exceptions multiprocess job (POY8064). This process will generate the MCC Exceptions Crystal report (POY8064).

See PeopleSoft Purchasing Reports.