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About the Function Space Diary

The Function Space Diary (hereafter referred to as the diary) is a Scheduler chart within Siebel Hospitality. Sales representatives, event managers, and revenue managers use the diary to manage day-to-day bookings of function spaces and to optimize event operations. The diary displays the allocation of resources during a specified time period. For example:

• Sales representatives use the diary to verify the availability of function space.
• Event managers use the diary to view the availability and achieve operational efficiency for an event. For example, event managers might use the diary to identify events that have significant food and beverage requirements and relocate those events to function spaces close to the kitchen.
• Revenue managers use the diary to review function-space availability as an indicator of future revenue and to develop recommendations on how function space can be used to bring in additional revenue for the property. Revenue managers also manage the process of assigning category bookings to specific spaces.

The diary shows function space bookings for several time periods and enables event personnel to change the time scale. They can filter the displayed data by start date, time scale, display, turn times, and so on. Color coding indicators differentiate between weekdays, weekends, and holidays.

The following topics describe the functions and components of the diary:

• Visibility Rules and the Function Space Diary
• Function Space Diary Views
• Function Space Diary View Elements
• Function and Booking Details in the Function Space Diary
• Icons in the Function Space Diary
• Viewing ToolTips in the Function Space Diary (Users)
• Space Holds in the Function Space Diary