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Moving Line Items Between Event Checks

If multiple event checks exist for an event order, you can move line items between those event checks. If the destination event check includes the function for the line items to move, you can move the line items only to that function (and not to other functions) on the destination event check.

If the destination event check does not include the function for the line items to move, then that function is automatically created when you move the line items to the destination event check. If the destination event check does not include parent function for a subfunction or breakout function for the line items to move, then that parent function is not automatically created on the destination event check.

To move line items between event checks, you must select parent line items, and not child line items. When you select a parent item, all of the associated child items are automatically included in your selection. Taxes and service charges are automatically recalculated for the line items that you move between event checks.

NOTE:  You cannot move meeting packages, meeting package types, accommodations, or function line items out of a package event check. You cannot move line items into a package event check.

This task is a step in Process of Generating Event Checks.

To move line items between event checks

1. Navigate to the Event Checks screen, then the Event Checks List view.
2. In the Event Checks list, query for and select the required event check.
3. Click the link in the Event Check number (#) field, and then click the Functions view tab.
4. In the Functions list, select the function for which to move line items between event checks.

   NOTE:  You cannot move line items between event checks for more than one function at a time.

5. Scroll down to the Line Items list, and select the parent line items to move from this event check to another event check.
6. Click Move.

   A dialog box appears showing all of the event checks for the event order that is associated with the event check that you selected.

7. In the dialog box, select the destination event check, and then click OK.

   The destination event check appears. This destination event check includes the parent line items that you selected and the associated child line items.