Siebel Hospitality Guide > Managing Hospitality Reports > Hospitality Reports Reference >

Guest Event Check Report

This topic describes the Guest Event Check Report for Siebel Hospitality.

About the Guest Event Check Report

An event check is an invoice for an event. A guest event check is generated for the customer for which the event was hosted. For more information about event checks, see Generating Event Checks.

During the Event Check process, event managers can create reports from information in the Event Check record. The Guest Event Check report reflects the line item records in the Event Checks Screen, Line Items (Guest) view, which are transformed into the customer version of the Event Checks Report used by the accounting department. The Guest Event Check report functions as a customer invoice that tracks billing information associated with an order.

The Guest Event Check Report displays the line items along with associated service charge and taxes. Event Managers, Operations teams, and Accounting teams print this report multiple times per shift or per day. Team members use this report as an invoice to present to the customer.

Siebel Hospitality can display and print several event check report views, as follows:

• Guest view. This is the Guest Event Check report. This report shows the charges that are relevant to the guest. This report lists the customer charges for all applicable items.
• Guest summary. This is the Pro Forma Event Check report. This report shows the charges that are relevant to the guest. This report lists the items for all event checks associated with a specific quote. For more information, see Pro Forma Event Check Report.
• Accounting View. This is the Accounting Event Check report. This report shows all line items broken down and categorized so all revenues can be tracked against the proper revenue buckets. This report is used internally and not shared with the guest, because every line item is broken down and guests rarely need this level of detail. For more information, see Accounting Event Check Report.

In other words, the Guest Event Check report shows the item charges associated with an event, while the Accounting Event Check report shows these items plus the line details that make up each one. For example, if a guest buys a package priced at 1000.00, then the Guest Event Check report shows a 1000.00 package. However, in the corresponding Accounting Event Check report, that 1000.00 is split among the components of the package.

If the Guest Event Check report is for a package event check, then the report includes a Meeting Package section and an Accommodation section. The Meeting Package section displays the meeting package prices. In sections other than the Meeting Package section, if a line item is part of a meeting package, then the line item displays Included instead of a price. If all line items in a section are Included, then the Subtotal value for that section is 0. If all line items in a section are not Included, then the Subtotal value for that section is the sum of the itemized prices.

The Guest Event Check Report is available in views of the Event Checks screen.

Fields in the Guest Event Check Report

Some fields in the Guest Event Check Report are listed in Table 136.