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Adding Offense, Allegation, and Arrest Information to Incidents

In the Offenses, Allegations, Offenders, Victims, and Arrests views on the Incidents screen, users can list the offenses committed, designate the appropriate allegations, record information about individuals involved in an incident, and record any completed or attempted arrests. Agents can track individuals in multiple incidents, even when an individual has a different role in each incident.

The offenses, allegations, offenders, and victims and that you can associate with a record depends on the records that users create in the other views. For example, the victims who you can associate with an offender using the Victims view in the Offenders view of the Incidents screen depends on the victim records that users create in the Victims view of the Incidents screen. Therefore, it is recommended that you create information in the following order:

  1. Create all offense, allegation, offender, victim, and arrest records in the Offenses, Allegations, Offenders, Victims, and Arrests views of the Incidents screen.

    Create records in the Arrests view last because this view depends on the other views for information.

  2. Go back to each of these views and use the subviews to associate the appropriate information with the related record. For example, associate victims and offenses with offenders.

To add offense, allegation, and arrest information to incidents, perform the following tasks:

This task is a step in Process of Managing Incident Reports.

Adding Offense Information to Incidents

Perform the following procedure to add offense information to incidents.

To add offense information to an incident

  1. Navigate to the Incidents screen, then the Incident List view.
  2. Drill down on the Incident Summary field of the incident record.
  3. Click the Offenses view tab.
  4. Create a new record, and complete the fields as appropriate.

    The following table describes some of the fields.

    Field
    Description

    Offense Name

    Select the name of the offense that relates to this incident. When you select an offense name, the Offense Code and Offense Category fields are populated.

    In the List of Values view of the Administration - Data screen, administrators can set up the offense LOVs to include the offenses for your organization. They add values to a Type field of PUB_OFFENSE_NAME, PUB_OFFENSE_CATEGORY, and PUB_OFFENSE_CODE by setting the Parent LIC field in PUB_OFFENSE_NAME and then mapping to the appropriate category and code. For more information about constrained LOVs, see Siebel Applications Administration Guide.

    Status

    Select the status of the offense. Values include Attempted and Completed.

    Location Type

    Select a type that describes the location of the offense.

    Motivation Type

    Select the probable motivation for the offense. Values include Anti-Racial and Anti-Religious.

    Motivation Sub-Type

    Select a further clarification of the motivation type. The values that you can select depend on the value that you select in the Motivation Type field.
  5. (Optional) If you want to associate additional records with the offense record, then complete the following steps:
    1. If you want to add offenders to the offense record, then scroll down, click the Offender view tab, click Add, select the offenders, and click OK.

      Before you can add offenders in this view, you must add or create the offender records in the Offenders view in the Incident List view of the Incidents screen. For more information, see Adding Offender Information to Incidents.

    2. If you want to add victims to the offense record, then scroll down, click the Victim view tab, click Add, select the victims, and click OK.

      Before you can add victims in this view, you must add or create the victim records in the Victims view in the Incident List view of the Incidents screen. For more information, see Adding Victim Information to Incidents.

    3. If you want to add weapons or other forms of force to the offense record, then scroll down, click the Force view tab, and create new records.
    4. If you want to add assets to the offense record, then scroll down, click the Assets view tab, click Add, select the assets, and click Add.

      Before you can add assets from this view, you must add or create the assets using the Assets view in the Incident List view of the Incidents screen.

    5. If you want to add notes to the offense record, then scroll down, click the Notes view tab, and create new records.

      For more information, see Adding Notes to Cases.

    6. If you want to add attachments to the offense record, then scroll down, click the Attachments view tab, and create new records.

      For more information, see Adding Attachments to Cases.

Adding Allegation Information to Incidents

Perform the following procedure to add allegation information to incidents.

To add allegation information to incidents

  1. Navigate to the Incidents screen, then the Incident List view.
  2. Drill down on the Incident Summary field of the incident record.
  3. Click the Allegations view tab.
  4. Create a new record, and complete the fields as appropriate.

    The following table describes some of the fields.

    Field
    Description

    Allegation Name

    Select the name of the allegation.

    In the List of Values view of the Administration - Data screen, administrators can edit the allegation LOVs to include the allegations for your organization. They add values to a Type field of PUB_ALLEGATION_NAME. For more information, see Siebel Applications Administration Guide.

    Allegation Code

    Displays the allegation code for the allegation name that you select.

    Allegation Category

    Displays the allegation category for the allegation name that you select.

    Classification Decision

    Select the status of the decision about the allegation. Values include Investigating, Approved, and Rejected.
  5. (Optional) If you want to associate additional records with the allegation record, then complete the following steps:
    1. If you want to add victims to the allegation record, then scroll down, click the Victim view tab, click Add, select the victims, and click OK.

      Before you can add victims in this list, you must add or create the victim records in the Victims view in the Incident List view of the Incidents screen. For more information, see Adding Victim Information to Incidents.

    2. If you want to add offenders to the allegation record, then scroll down, click the Offender view tab, click Add, select the offenders, and click OK.

      Before you can add offenders in this view, you must add or create the offender records in the Offenders view in the Incident List view of the Incidents screen. For more information, see Adding Offender Information to Incidents.

Adding Offender Information to Incidents

Perform the following procedure to add offender information to incidents. Offender records that you add to an incident also appear in the Contacts view for the incident.

To add offender information to an incident

  1. Navigate to the Incidents screen, then the Incident List view.
  2. Drill down on the Incident Summary field of the incident record.
  3. Click the Offenders view tab.
  4. Create a new record, and complete the fields as appropriate.

    NOTE:  Alternatively, click Add to select an offender from a list of both contacts and group suspects. If you select a record for a person who is also an employee (a user created the record in the Employees view of the Administration - User screen), then you cannot change the record from this view. If you select any other record (a user created the record in the Contacts or Group Suspects screen), then you can change the record.

  5. (Optional) If you want to associate additional records with the offender record, then complete the following steps:
    1. If you want to add offenses to the offender record, then scroll down, click the Offenses view tab, and create new records.

      Before you can select an offense in the Offense Name field, you must create the offense records in the Offenses view in the Incident List view of the Incidents screen. For more information, see Adding Offense Information to Incidents.

    2. If you want to add notes to the offender record, then scroll down, click the Notes view tab, and create new records.

      For more information, see Adding Notes to Cases.

    3. If you want to add victims to the offender record, then scroll down, click the Victims view tab, and complete the following steps:
      • In the Victims list, click Add, select the victims, and click OK.

        Before you can add victims in this view, you must add or create the victim records in the Victims view in the Incident List view of the Incidents screen. For more information, see Adding Victim Information to Incidents.

      • In the Relationship to Victim list, select the type of relationship that the offender has with the victim.
    4. If you want to add allegations to the offender record, then scroll down, click the Allegations view tab, and create new records.

      Before you can select an allegation in the Allegation Name field, you must create the allegation records in the Allegations view in the Incident List view of the Incidents screen. For more information, see Adding Allegation Information to Incidents.

Adding Victim Information to Incidents

Perform the following procedure to add victim information to incidents. Victim records that you add to an incident also appear in the Contacts view for the incident.

To add victim information to an incident

  1. Navigate to the Incidents screen, then the Incident List view.
  2. Drill down on the Incident Summary field of the incident record.
  3. Click the Victims view tab.
  4. Create a new record, and complete the fields as appropriate.

    NOTE:  Alternatively, click Add to select a victim from a list of contacts. If you select a record for a person who is also an employee (a user created the record in the Employees view of the Administration - User screen), then you cannot change the record from this view. If you select any other record (a user created the record in the Contacts screen), then you can change the record.

    The following table describes some of the fields.

    Field
    Description

    Resident Status

    Select the resident status of the victim. Values include Nonresident, Resident, and Unknown.

    Status

    Select the status of the victim. Values include Active, Inactive, and Deceased.

    Child Current Condition

    Select the current condition of the victim in a child-welfare incident. Values include Safe, Unsafe, and Unknown.

    Child Current Location

    Select the current location of the victim in a child-welfare incident. Values include Home, School, Friend's Place, and Neighbors.

    Officer

    Select this check box if the victim is a police officer.

    Type of Activity

    When a police officer is the victim, select the type of activity the officer was performing. You must select the Officer field to select data in this field.

    Assignment Type

    When a police officer is the victim, select the designation of the officer's assignment. You must select the Officer field to select data in this field.

    Victim #

    Displays an automatically generated number that uniquely identifies the victim.
  5. (Optional) If you want to associate additional records with the victim record, then complete the following steps:
    1. If you want to add offenses to the victim record, then scroll down, click the Offenses view tab, and create new records.

      Before you can select an offense in the Offense Name field, you must create the offense records in the Offenses view in the Incident List view of the Incidents screen. For more information, see Adding Offense Information to Incidents.

    2. If you want to add offenders to the victim record, then scroll down, click the Offenders view tab, and complete the following steps:
      • In the Offenders list, click Add, select the offenders, and click OK.

        Before you can add offenders in this view, you must add or create the offender records in the Offenders view in the Incident List view of the Incidents screen. For more information, see Adding Offender Information to Incidents.

      • In the Relationship to Victim list, select the type of relationship that the offender has with the victim.
    3. If you want to add notes to the victim record, then scroll down, click the Notes view tab, and create new records.

      For more information, see Adding Notes to Cases.

    4. If you want to add injuries to the victim record, then scroll down, click the Injuries view tab, and create new records.
    5. If you want to add allegations to the victim record, then scroll down, click the Allegations view tab, and create new records.

      Before you can select an allegation in the Allegation Name field, you must create the allegation records in the Allegations view in the Incident List view of the Incidents screen. For more information, see Adding Allegation Information to Incidents.

Adding Arrest Information to Incidents

Perform the following procedure to add arrest information to incidents.

To add arrest information to an incident

  1. Navigate to the Incidents screen, then the Incident List view.
  2. Drill down on the Incident Summary field of the incident record.
  3. Click the Arrests view tab.
  4. Create a new record, and complete the fields as appropriate.

    The following table describes some of the fields.

    Field
    Description

    Last Name

    Select an offender for the arrest. Before you can select an offender, you must add or create offender records in the Offenders view in the Incident List view of the Incidents screen. For more information, see Adding Offender Information to Incidents.

    Arrest Status

    Select a status for the arrest. Values include Completed or Attempted.

    Arrest Sequence #

    Displays a number for each new arrest record. The first arrestee has a value of 1, the second has a value of 2, and so on.

    Multiple Incidents Indicator

    Select this field to indicate that the offender is involved in multiple incidents.

  5. (Optional) If you want to associate additional records with the arrest record, then complete the following steps:
    1. If you want to add notes to the arrest record, then scroll down, click the Notes view tab, and create new records.

      For more information, see Adding Notes to Cases.

    2. If you want to add activities to the arrest record, then scroll down, click the Activities view tab, and create new records.
    3. If you want to add offenses to the arrest record, then scroll down, click the Offenses view tab, and create new records.

      Before you can select an offense in the Offense Name field, you must create the offense records in the Offenses view in the Incident List view of the Incidents screen. For more information, see Adding Offense Information to Incidents.

    4. If you want to add attachments to the arrest record, then scroll down, click the Attachments view tab, and create new records.

      For more information, see Adding Attachments to Cases.

    
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