Planning Transportation

This chapter provides overviews of shipment information and the transportation process flow and discusses how to:

• Plan transportation shipments.

• Work with loads.

• Work with deliveries.

Understanding Shipment Information

The JD Edwards EnterpriseOne Transportation Management system supports all of the shipping needs of the company. Plan Transportation provides functions for the daily processes that you use to transport items from an origin to one or more destinations. You can view and change shipments. The system performs the necessary planning functions before orders are shipped.

Initially, you enter and accept a sales order. The system automatically creates a shipment. You can revise or add to the shipment, or you can consolidate shipments that go to a destination by combining them into a load.

With shipment information, you can:

• Change the routing and other shipment information, such as the carrier and mode of transport.

• Add a shipment to a load.

• Modify or define the options and equipment.

• Add, modify, or delete shipment pieces.

• View, add, or modify freight charges for a shipment.

• Print delivery documents for a shipment.

• Approve or confirm a shipment.

What Is a Shipment?

A shipment is a scheduled delivery of items from a single origin (branch/plant or depot) to a single destination (ship to address) on a specific date. Shipments are defined by the individual pieces on board, such as pallets, boxes, or containers. Shipments are routed and rated by the system at the time that they are created. You can add options and equipment to the shipment. For example, if a shipment requires the use of a liftgate for delivery, then you can assign a liftgate as equipment. Multiple orders can be consolidated into the same shipment if certain key information about the orders is the same. You have four options for consolidating shipments:

• Transactional consolidation

  You can consolidate only the order lines that you add or modify in a single transaction into one shipment.

• Multiple order consolidation

  You can consolidate order lines from multiple transactions into one shipment.

• Single order consolidation

  You can consolidate order lines that pertain to the same order into one shipment.

• Manual consolidation

  You can place order lines with different shipment dates, delivery dates, and delivery times onto the same shipment. You can also manually select sales and credit order lines for manual shipment consolidation (source orders S and T).

• No consolidation

  You can place individual order lines into separate shipments.

What Is a Load?

A load consists of shipments, not necessarily to the same customer, that have been combined for pick up and delivery. Consolidating shipments into loads reduces freight costs.

Load-building provides the capability of creating pooled shipments, in which an intermediate distribution center receives the load and then sends out each shipment to the final destination. Similar to shipments, loads are routed and rated, and can have options and equipment assigned to them.

Understanding the Transportation Process Flow

The transportation process flow follows a shipment from its creation to its confirmation and finally to the recording of freight information.

Shipment Planning

The foundation of the JD Edwards EnterpriseOne Transportation Management system is the shipment, which begins the transportation process. The system creates shipments at the time that sales orders are entered through the JD Edwards EnterpriseOne Sales Order Management system. Using information from the sales order, the system places an order or orders onto a shipment. The system then creates a record to move the shipment from an original location to a final destination. When shipments are created, the system determines:

• How the shipment should be routed.

• What costs to assess to the shipment (rating).

• When the customer can expect the shipment.

You can enter shipment information for inbound shipments, such as a purchase order or customer return. The system processes inbound shipments similarly to outbound shipments.

Load-Building

A load is a collection of shipments that are grouped to reduce costs and optimize delivery routes. After a shipment is created, it can be included in a load. You can build a load using a common carrier or a private fleet. After the load detail information is complete, you can select various shipments to place on that load. You can select routing options, consisting of modes and carriers. You can also select the specific load options and equipment that are necessary to successfully transport the goods. When you build a load, you can arrange the order or stop sequence of each delivery. You can also assign products to compartments on vehicles. After a load is built, it follows a process flow similar to shipments.

Approval

You approve shipments and loads in the system. The approval process reviews the shipment information of the shipments on a load. Approved shipments and loads can be picked by the warehouse and placed on vehicles. You can approve more than one shipment at a time. You can approve an entire load. When a load is approved, all shipments on that load are automatically approved.

Confirmation

After you approve shipments and loads, you must confirm them. Shipment confirmation is the process of verifying the quantities and items that are to be delivered. Load confirmation is the process of verifying each of the shipments that are assigned to the load. When you confirm shipments and loads, the system relieves the inventory of those items.

To track the shipments and loads, you can enter tracking numbers, which the system uses while the shipment or load is on its way to the final destination. The system enables you to track shipments over the internet, by telephone, or by fax.

Printing Delivery Documents

You can print delivery documents such as bills of lading, shipment manifests, picking slips, loading notes, and so on at various stages in the process. You can print delivery documents before a shipment is confirmed to be placed on a load or before a load is confirmed. You can also print documents when shipment confirmation has taken place. In addition, you can specify the depots that print certain documents.

Delivery Confirmation

The process of delivery confirmation varies depending on what you are confirming. This table illustrates ways that the system enables you to confirm delivery:

Freight Update

When shipments, pieces, and loads are confirmed, you can update the freight charges. The freight update process moves information from the Shipment Header (F4215), Shipment Routing Steps (F4941), and Shipment Charges (F4945) tables into the Freight Audit History table (F4981). When you run freight update, the system creates vouchers and writes records to both the general ledger and the accounts payable system for auto-pay carriers. For non-auto-pay carriers, the system writes records only to the general ledger system.

Freight Audit

After freight update is run, you can use the Work With Freight Audit History program (P4981) to audit carrier invoices against the charges that were recorded in the system.

Planning Transportation Shipments

This section provides an overview of shipment planning, lists prerequisites, and discusses how to:

• Create shipments during order entry.

• Select order lines for shipment consolidation.

• Remove order lines from a consolidated shipment.

• Quote freight in an online invoice.

• Revise shipment information.

• Define shipment pieces.

• Assign options and equipment to a shipment.

• Review routing options.

• Approve shipments.

• Set processing options for Work With Shipments (P4915).

Understanding Shipment Planning

This section discusses:

• Shipment revision.

• Shipment creation during order entry.

• Shipment consolidation.

• Freight quotes.

• Shipment revision information.

• Shipment pieces.

• Shipment options and equipment.

• Routing options.

• Bypass shipment rating and routing.

• Shipment approval.

Shipment Revision

After the sales order entry process creates shipments, you can revise them as needed. You can modify any shipment to support unique customer requirements. You can create new shipments manually if you need to move goods between depots or branch/plants. You can also create simulated shipments to quote freight charges.

You can revise basic shipment header information and routing information using Work With Shipments (P4915). This table list the items that you can revise on the Shipment Revisions form:

Shipment Creation During Order Entry

When you enter a sales order or a purchase order, the system automatically creates an inbound or outbound shipment based on the combination of order type and line type that you define in the user-defined code (UDC) table Shipping Document/Line Types (49/SD). This code is a four-character, alphanumeric code in which the first two characters indicate the order type and the third and fourth characters indicate the line type. The system creates shipments only for line types on an order that match a UDC.

The system creates a shipment during order entry based also on shipping information for the branch/plant, ship to address, and item.

Note. You can edit shipment information during order entry; however, after you accept the order, you cannot modify shipment detail information from the Shipment Revisions form. To modify shipment information, you must edit the sales order.

Shipment Consolidation

You can manually consolidate shipment details of sales or credit order lines to new or existing shipments. For example, you can manually select sales or credit orders for shipments with differing dates and times and consolidate them into one shipment. You can consolidate sales and credit order lines under these conditions:

• The origin and destination information match (Origin, Ship To, and Sold To, and the Shipment Depot values).

• The Source of Order value is S (sales) or T (credit).

• The shipment details are not on a previously confirmed shipment.

• The sales order is not on hold or future committed.

• The Item Type value matches (Bulk/Packed option).

• Item compatibility check succeeds.

• The Shipment Status value is below the processing-option based selection criteria.

• Order lines with a next status are below the processing-option based selection.

In the Work With Shipments (P4915) processing options, use the Shipment Status for Order Line Selection and Sales Order Next Status for Order Line Selection processing options on the Manual Shipment Consolidation tab to set up the eligibility of existing shipment-detail sales-order lines that are placed on the specified shipment.

Freight Quotes

You can quote freight online after an order has been placed. The system displays the total estimated freight charges for the order. The system calculates the freight by totaling the freight charges in the Shipment Charges table (F4945) for the shipments that are created from the order.

Shipment Revision Information

You can modify shipments after they have been created using the Work With Shipments program (P4915). Shipment revisions are usually made only when special circumstances necessitate a change, such as:

• The need to change a promised delivery date and time.

• The need to split a shipment into multiple legs.

In addition, you can change:

• Weight and volume information.

• Mode of transport.

• Carrier number.

• Handling code.

• Measurements.

After a shipment has reached a certain status, certain information cannot be modified. For example, when final payable or billable freight charges have been updated, the shipment information is protected and cannot be changed. Typically, you can edit almost all of the information that is included in that shipment.

The Shipment Revisions form includes information about the specific product and quantity that is being shipped. Shipment details originate from sales orders. You cannot modify or add shipment detail information for shipments after sales orders have been entered.

If you are using the JD Edwards EnterpriseOne Demand Scheduling Execution system (40R), the system displays and updates the CUM Shipped field in the detail area on the Shipment Revisions form. The system prints the cumulative shipped quantity on the bill of lading and provides a historical record for the cumulative quantity. You can manually update cumulative information from the Shipment Revisions form, as necessary. You can also access the Standard Pack Carton Recommendations application (P4615) to work with carton recommendations and packaging requirements.

If you have to set up the self-service mode, suppliers who provide delivery services can review their shipments. By using this self-service mode, you can keep suppliers informed about pending and approved shipments. Greater communication enables you and suppliers a better working relationship. Outbound Carrier Schedule in Supplier Self-Service mode enables you to review shipments from the web. After you enable Outbound Carrier Schedule through processing options, suppliers and carriers can inquire about shipments that are assigned to them in the system. Suppliers or carriers cannot revise shipment information.

Shipment Pieces

A shipment piece can be a pallet, box, crate, or some other shipping container. It can also be an item, such as a steel beam or a piece of equipment. You use the Shipment Revisions form in the Work With Shipments program (P4915) to define one or more pieces for a shipment and specify the weight and dimension information for each piece. You need to specify piece information when the rating of a shipment is affected by the individual pieces or if piece information is required by a carrier or a government agency.

You also enter piece information when you need to track pieces on a shipment, or if piece information is required by the customer to complete the shipment.

The contents of shipping containers or pieces are defined in the Shipment Confirmation program (P4205). The system considers shipment weight as the sum of the total shipment pieces.

Note. For shipments that do not have piece information defined in the Shipment Pieces table (F4943), the system converts the quantity in the transaction unit of measure to the shipping unit of measure to estimate the piece count.

The system performs these calculations:

• Rounds down the transaction unit of measure to obtain the whole piece number.

• Adds the weight and volume of the leftover quantities from all detail lines and divides the total by the maximum piece weight, volume, or both.

• Rounds the resulting piece weight or volume up to the next whole number.

• Adds the result from the previous calculation to the whole piece number to obtain the piece count.

Shipment Options and Equipment

You assign options and equipment to a shipment for any extra service that is required beyond standard operating procedures. You can manually add, change, or delete options and equipment.

The system can store options and equipment at the order line level, delivery level, or load level. This table describes each option:

The system assesses billable charges, payable charges, or both for an option or for a piece of equipment through the rate schedule and rate definition. You can specify that a charge is calculated only if the named option or equipment occurs on the shipment or load.

Routing Options

You review routing options for shipments to determine the carrier and mode that you want to use. Routing options contain information regarding the cost and delivery date of each possible route. The system prioritizes these for each carrier based on cost, delivery time, and best performance, in that order. When you select a routing option, you update the routing and rating information for a shipment.

You also can review which route is currently assigned to a shipment or load. If no route has been assigned, then the system indicates the best route by displaying a check mark next to that route on the Work With Routing Options form of the Routing Options program (P4980).

Bypass Shipment Rating and Routing

In some industries, such as the automotive industry, the customer specifies the carrier and mode of transportation of a shipment from a supplier and pays the freight charges. In this case, you do not need to route or rate the shipment. To bypass rating and routing when creating shipments, you must specify the carrier and mode of transportation.

You can specify the carrier in these areas:

• Customer billing instructions.

• Sales order header or detail.

• Manually or from Demand Scheduling.

• Transportation carrier preference.

You specify the mode of transport in these areas:

• Sales order detail.

• Manually or from Demand Scheduling.

• Transportation mode of transport preference.

When you bypass rating and routing, the system does not calculate transportation freight charges and does not enable you to enter freight charges manually or perform manual routing.

To activate this feature, set up the Freight Handling Code UDC (42/FR) with a special handling code of 9. The system uses the special handling code for these programs:

• Work With Shipments (P4915).

• Work With Loads (P4960).

• Sales Order Entry (P4210).

• Transportation Bill of Lading Build (R49110).

• Transportation Bill of Lading Print (R49115).

• Freight Update and Report (R4981).

Shipment Approval

The JD Edwards EnterpriseOne Transportation Management system enables you to approve a shipment. After a shipment is approved, it has a protected status, the system does not allow any changes to be made to an approved shipment, and the carrier and orders are also protected. In addition, the system does not automatically add orders to an approved shipment, nor does it automatically reroute an approved shipment. When a shipment is approved, the system advances the status of sales order lines. If you use JD Edwards EnterpriseOne Warehouse Management, the system can generate a warehouse request when the shipment is approved.

Note. For inbound transactions, you can route the shipment before the shipment for the purchase order or credit sales order is approved. The JD Edwards EnterpriseOne Transportation Management system enables you to advance an inbound shipment to an approved status the same way that you do outbound shipments.

Prerequisites

Before you consolidate shipments from sales or credit orders, you must specify how the system consolidates manual shipments on the Manual Shipment Consolidation tab in the processing options for Work With Shipments (P4915).

Before you can revise shipment information, ensure that you have set up these UDCs for excess charges:

• Excess Reason (49/ES)

• Excess Responsibility (49/EC)

Before you can approve shipments, you must verify that approved, unapproved, and pending shipment statuses are defined in the Shipment Status UDC (41/SS).

See Also

Adding Shipments Manually

Setting Up Routes

Setting Up Rate Definitions

Setting Up Order Activity Rules

Processing Sales Orders

Forms Used to Plan Transportation Shipments

Creating Shipments During Order Entry

Access the Sales Order Detail Revisions form.

To create a shipment during order entry:

1. Complete these fields:

   • Order Type

   • Branch/Plant

   • Ship To

   • Quantity Ordered

   • Item Number

2. To review shipment information before accepting the order, select a row and select Freight Info from the Form menu.

   The system displays the shipment information on the Work With Shipments By Order form. By choosing the appropriate options from the Row menu, you can also perform these tasks:

   • Review the delivery instructions.

   • Add or remove detail lines.

   • Modify the shipment pieces.

   • Review information about options and equipment.

   • Modify the routing information.

3. Review the rating information.

4. On the Sales Order Detail Revisions form, click the OK button.

Selecting Order Lines for Shipment Consolidation

Access the Select Order Lines form.

To select order lines for shipment consolidation:

1. Select a record or multiple records, and then select the Select Order Line option from the Row menu.

   The system marks selected lines with a check mark. To remove a record, select Remove Selection from the Row menu.

2. Click the Close button.

3. On the Shipment Detail - Order Lines form, click the OK button to update the shipment.

   Note. This task is possible only if you are using manual order consolidation, which you set up in the processing options of P4915.

Removing Order Lines from a Consolidated Shipment

Access the Select Order Lines form.

To remove order lines from a consolidated shipment:

1. Select the order line or multiple lines in the detail area, and then select Remove Detail from the Row menu.

2. Click the OK button.

Quoting Freight in an Online Invoice

Access the Customer Service Inquiry form.

Revising Shipment Information

Access the Shipment Revisions form.

To revise shipment information :

1. Select the Shipment Revisions tab, and revise these fields:

   • Route Code

   • Zone Number

   • Scheduled Weight

     The shipment weight is qualified by a Weight Qualifier (WGQ) that identifies the type of weight.

   • Scheduled Volume

     The volume scheduled on a load or in a compartment.

2. Select the Dates/Times tab, and revise any of these fields:

   • Promised Ship

     The promised shipment date for a sales order. This date represents the day that the item can be shipped from the warehouse.

   • Promised Delivery

     The date an item will be delivered to the customer.

   • Earliest Pickup Date

   • Latest Pickup Date

   • From Pickup Time

   • Thru Pickup Time

   • Scheduled Loading Time (minutes)

   • Earliest Delivery Date

   • Latest Delivery Date

   • From Delivery Time

   • Thru Delivery Time

   • Scheduled Unloading Time

3. Select the Miscellaneous tab, and revise any of these fields:

   • Mode of Transport

   • Carrier Number

     A user-defined name or number that identifies an address book record. You can use this number to locate and enter information about the address book record. If you enter a value other than the address book number (AN8), such as the long address or tax ID, you must precede it with the special character that is defined in the Address Book constants. When the system locates the record, it returns the address book number to the field.

     For example, if address book number 4100 (Total Solutions) has a long address TOTAL, and an * distinguishes it from other entries (as defined in the Address Book constants), you could enter *TOTAL into the field, and the system would return 4100.

   • Freight Handling Code

     In Advanced Transportation Management, you can indicate who has responsibility for freight charges by entering these values in the first position of the Special Handling Code field in UDC table 42/FR:

     In the first position of the handling code, a 1 indicates that the freight charges are collect: the consignee is responsible for paying the freight charges. The JD Edwards EnterpriseOne Transportation Management system will not calculate collect freight charges for outbound shipments.

     In the first position of the handling code, a 2 indicates that freight charges are prepaid: the shipper is responsible for paying the freight charges. The JD Edwards EnterpriseOne Transportation Management system calculates the payable freight charges for outbound shipments, but does not calculate billable freight charges.

     Any other code in the first position of the handling code indicates that freight charges are prepaid and add: the shipper is responsible for paying the freight charges. The JD Edwards EnterpriseOne Transportation Management system will calculate both billable and payable freight charges.

   • Number of Pieces

     The number of pieces, pallets, containers, and so on that make up a shipment.

     For shipments that do not have piece information defined in the Pieces table (F4943), the system calculates the estimated piece count by converting the quantity in the transaction unit of measure to the shipping unit of measure.

     To obtain the whole piece number, the system rounds the unit of measure down.

     The weight and volume of the leftover quantities from all detail lines are added and the sum total is divided by the maximum piece weight, maximum piece volume, or both.

     The system rounds the resulting piece weight or volume up to the next whole number. This number is added to the whole piece number to obtain the piece count

   • Number of Containers

     The number of shipping containers, pallets, and so on.

   • Dock ID

   • Reason Code

     A UDC (49/ES) that identifies the reason for excess transportation charges.

   • Responsibility Code

     A UDC (49/EC) that identifies the responsible party for excess transportation charges.

   • Authorization Code

     The authorization code for expedited shipment charges.

4. Access the Additional Shipment Revisions form.

5. Review the fields and make any changes that are necessary.

   If rating depends on measurements such as length, width, girth, or height, you must enter this information here.

6. Click the OK button to return to the Shipment Revisions form.

7. On the Shipment Revisions form, select Detail from the Form menu to review shipment detail information.

8. On the Shipment Detail form, review the information and click the OK button.

See Also

Confirming Shipments

Working with Cumulative Information for Demand Scheduling

Working with Standard Pack Carton Recommendations

Defining Shipment Pieces

Access the Shipment Pieces Revisions form.

Seq (sequence)	Review the system-generated number that is assigned to the piece.
Container Code	Enter the code (46/EQ) that identifies a storage container or a shipping carton. A storage container can be an open container where items are stored on the container (for example, a pallet), or a closed container where items are stored in the container (for example, a box). You use the Container and Carton Codes program (P46091) to define storage containers.
Gross Weight	Enter the gross weight of one unit of the item in this unit of measure, or the weight of an empty storage container or shipping carton. The default values are from the location detail (F4602), and the system uses the values in maximum weight calculations for specified locations during putaway.
Cubes	Enter the numeric value of the cubic volume of this item as computed by the Item Master Revisions program.
Cbs UoM (cubes unit of measure)	Specify the unit of measure that the system uses to indicate volume for this item. You can specify cubes, liters, gallons, and so on as volume standards. The system uses this unit of measure for the item or overrides for an individual item or container.
Container I.D.	Specify the code that you assign to the container in which the items on this purchase order or order line were shipped to you. You can assign container information to an order during receipts entry.
Weight Empty	Specify the certified weight of this vehicle, including fuel, but excluding cargo.
Reference Number	Enter a reference number or identification number as defined for a particular EDI transaction set or as specified by the reference number qualifier.
Ref Qlfr	Specify a code that qualifies the reference number. The code must conform to one of the accepted values for EDI X12 data element 128.
Length	Enter the length of a shipment or shipment piece.
Width	Enter the width of a shipment or shipment piece.
Height	Enter the height of a shipment or shipment piece.
Girth	Enter the girth of a shipment or shipment piece.
Dim U/M	Specify the width, height, or length unit of measure for a vehicle.
Tare SSCC	Enter the tare level Serialized Shipping Container Code. This must conform to the UCC structure for SSCC numbers.

Assigning Options and Equipment to a Shipment

Access the Shipment/Load Options and Equipment Revisions form.

Reviewing Routing Options

Access the Work With Routing Options form.

To review routing options:

1. Review the carrier and mode of transport and freight charges for each possible route for a shipment.

   Note. The system displays a check mark in the row that contains the route that is already assigned to the shipment or load. If no route assignment exists, then the system displays the check mark next to the recommended route.

2. Select a specific route for a shipment, and click the Select button.

Approving Shipments

Access the Approve Shipment form.

Setting Processing Options for Work With Shipments (P4915)

Processing options enable you to specify the default processing for programs and reports.

Display

Use these processing options to determine which types of shipment information the system displays.

Process

Use these processing options to determine whether the system performs certain activities, such as allowing you to create a shipment manually.

Approval

Use these processing options to specify approval-processing information, such as whether the system allows you to override the sales order next status and approved shipment status.

Versions

Use these processing options to specify which version of various JD Edwards EnterpriseOne Transportation Management, Sales Order Management, and Warehouse Management programs the system uses.

Manual Shipment Consolidation

Specify information about order lines to be moved to other shipments.

Working with Loads

This section provides an overview of loads, lists prerequisites, and discusses how to:

• Define the attributes of loads.

• Select shipments for loads.

• Add shipments manually.

• Assign options and equipment to a load.

• Review the stop sequence for a load.

• Create pooled shipments.

• Assign shipments on a load to compartments.

• Review loads.

• Approve loads.

• Change the status to unapprove a load.

• Set processing options for Work With Loads (P4960).

• Work With tendered loads.

• Accept tendered loads.

• Reject tendered loads.

• Set processing options for Load Tender History (P4918).

• Spot-quoting a load.

• Deleting a spot-quote from a load.

Understanding Loads

This section discusses:

• Load uses.

• Load builds.

• Manual shipment additions.

• Options and equipment assignment.

• Stop sequence.

• Pooled shipments.

• Load review.

• Load approval.

• Status change.

• One-time rates.

• Delivery options.

Load Uses

A load consists of one or more shipments moving from one or more origins to one or more destinations. On a common carrier, a load is generally associated with a vehicle type, which provides capacity information for the vehicle that is expected to pick up the shipments. If you use a private fleet, the load is generally associated with a physical vehicle and the load is defined as a trip. A trip is a scheduled movement of a physical vehicle on a specific date and time.

A load can contain shipments that are made up of combinations of these transaction types:

• Normal sales order delivery.

• Direct ship order pickup and delivery.

• Transfer order delivery.

• Customer return pickup.

• Purchase order pickup and delivery.

You can use loads to create pooled shipments that go to a deconsolidation or distribution center. To pool shipments, you define the destination for the load as an intermediate destination. The system validates the load to ensure that the pooled shipments on a load are compatible with the vehicle and with the other products on the load.

You can track in-transit inventory by load. Tracking in-transit inventory is generally required only for shipments that are free on board (FOB) destination or for transfer shipments. When you place shipments on a load, you can separate the load confirmation from the delivery confirmation and record the quantity of products on the vehicle (both in the JD Edwards EnterpriseOne Inventory Management and General Accounting systems) between these confirmation steps.

In addition to combining shipments into loads, you can:

• Rate loads.

• Modify the options and equipment that is required for a load.

• Assign products to compartments.

• Print a loading note or load tender report.

• Approve all shipments on the load.

• Confirm all shipments on the load.

• Print delivery documents for all shipments on the load.

This diagram illustrates the tables that are updated when you enter information on loads:

Load database

Load Builds

When you build a load, you consolidate shipments onto a vehicle. You can wait until the end of the day to approve all of the loads that you create. This ensures that every load is filled to capacity and is sent out in the most efficient way.

When you build a load, you define the attributes of loads. This consists of specifying planning depot, load date, shift, vehicle or vehicle type, mode of transport, and various other information. The system assigns each load a specific number using the next numbers function.

You can include the depot from which the load originates and the final destination. You can specify that the load originates at one depot, but is to be loaded at another. Similarly, you can specify the final destination for the load, but specify another destination point to which the vehicle returns.

You add shipments to a load by selecting them from the Work With Shipments form. Shipments are placed on loads only if they comply with the criteria of the load header and the vehicle or vehicle type. For example, a shipment with packaged products cannot be placed on a load that uses a vehicle with bulk compartments. The system verifies that the products in a load are compatible. As shipments are added to the load, they are assigned a stop sequence in the order that they were added. The last stop of the load is the final destination.

You can maintain options and equipment information for a load. You can assign options and equipment at the load level, but not at the shipment level. For example, if a load requires a signature or the collection of payment from a particular person, you assign that information to the load, but not to the individual shipments.

On the Work With Loads form, you can access other forms that contain additional detailed information. For example, you can enter specific compartment assignments, review load charges, or review rates for a load.

You can create loads that have one final destination, or you can create a load with several destinations that might include unscheduled deliveries. To create a load with unscheduled deliveries, you must set up an unofficial order. This unofficial order is sometimes called a dummy or phantom order, and is used to load the truck. Later, when completing the delivery confirmation steps, you enter the actual customers that were services and the quantities and products that were delivered.

Manual Shipment Additions

To ship items that are not sold through a sales order, you can manually add shipments without entering a sales order. On the Shipment Revisions form, you complete all of the information that is required to set up a shipment, including origin, destination, address book number, and weight or volume. After the information is entered, you can select routing options and view the estimated billable charges as though this shipment had been created from a sales order.

You can also use this function to estimate freight charges for a customer. To determine the freight charges for a shipment, you create a shipment but do not record the shipment information in the system. After generating a quote for a customer, you can then create the order in sales order management if doing so is appropriate.

Options and Equipment Assignment

You assign options and equipment to a load to specify any extra service that is required beyond standard operating procedures. You can assign options and equipment to a shipment or to a load. You can assign options and equipment to a load, even if the shipments on that load have none assigned. For example, if a load requires a signature at the time of delivery, the signature option is assigned to the load instead of each shipment. When you assign options or equipments, you can place the charge at the load, delivery, or line level.

Stop Sequence

Depending on how you assign shipments on a load, the system creates a default stop sequence. The system enables you to specify the total distance for a load, as well as the distance between stops. You can also use the optimize feature to rearrange the stop sequencing. In addition, you can maintain the schedule load, shipment date, and deliver date and time for each stop. If you have configured a third-party stop optimizer, you can set up the stop sequence for a more efficient load.

Note. The JD Edwards EnterpriseOne software does not include distance calculation or optimization programs. These must be developed or purchased separately. You can use JD Edwards EnterpriseOne software to link to distance calculation programs.

You might encounter difficulties while optimizing or changing the sequence of the shipments on a load. This table identifies possible difficulties and the probable cause:

Pooled Shipments

A pooled shipment is a consolidation of shipments onto a load to a regional distribution or deconsolidation center. You create pooled shipments from the same form that you use to build loads.

To increase distribution efficiency, you pool shipments to a distribution center before sending each shipment out to its final location. This works best when the carrier sends out shipments by zones throughout the country. By pooling more than one shipment and having a completely filled load, you reduce freight costs. You must set up an intermediate destination (the distribution center) to receive the load before distributing it to the specific final locations.

For example, assume that a company manufactures sweaters at one branch/plant. Stores across the country sell these sweaters. Instead of sending individual shipments all over the country, you pool shipments of sweaters into a load. The load's destination is a distribution center that serves several area stores. Then, from this distribution center, the shipments are sent to the local stores for sale.

To create a pooled shipment, you create a normal load and specify the intermediate destination on the Origin/Destination tab of the Load Header Revisions form. The intermediate destinations are address book numbers that you enter into each row for each shipment. If you know that a load is used for pooled shipments when it is created, you can specify the intermediate addresses in the load header. When you do so, the system automatically applies the information to each shipment that you would add.

Load Review

When you review loads, you can modify the stop sequence and add information for a load, such as vehicle registration and compartments that are required for a load. You access these details from the Load Detail - Shipments form. By defining specific information, you can tailor loads to best fit the business needs.

When reviewing loads, you can also determine the payable freight charges. This is done on the Work With Routing Options form much like quoting freight for a shipment. A list of available carriers for a load is displayed along with the associated costs that are associated with each carrier.

If you have set up the self-service mode, suppliers who provide delivery services can review loads. By using this self-service mode, you can keep suppliers informed about pending and approved loads. Greater communication enables you and suppliers a better working relationship. Outbound Carrier Load in Supplier Self-Service mode enables you to view loads from the web. After you enable Outbound Carrier Load through processing options, suppliers can make inquiries on loads that are assigned to them in the system. Suppliers or carriers cannot revise load information, but are allowed to view where their loads are in the transportation process.

Load Approval

You must approve loads before shipping them to customers. When you approve a load, the system advances the shipments and order lines to the next status. When a load is approved, it has a protected status. You cannot make changes to an approved, protected load. If necessary, you can change the status of an approved load to a status of pending by unapproving the load.

Depending on how you build loads, these conditions apply:

Status Change

You might need to make changes to an approved load. In those situations, you can follow the steps to unapprove a load. When you unapprove a load, the system unapproves all the related shipments.

When you unapprove a load, the system updates the order detail lines and the load status to a status of pending. You can make changes to a load with a pending status. For example, you can add or remove shipments from a load.

Follow the steps to approve the load when you have made the necessary changes.

One-Time Rates

You might need to use a one-time rate for a load, for example, when you have a one-time quote from a carrier. This one-time rate is often called a spot quote. Use a spot quote to eliminate the need to set up permanent rate information for a rate that you will use only once. A spot quote can be used when you tender a load.

Delivery Options

Delivery operations ensure accurately loaded shipments and loads, ease the transfer of product ownership, and record the transactions that take place throughout the course of a business day.

You can track inventory between the time that a load is confirmed and the time that it is delivered. This is beneficial if you maintain ownership of the product until delivery and must track in-transit inventory in the general ledger. You can use a separate tracking function for shipments with in-transit inventory.

You should be familiar with these terms and concepts that are associated with delivery operations:

You can print delivery documents to accompany the shipment. Delivery documents record the transfer of ownership of the products to the customer and provide transportation information for various agencies that require documentation. After a shipment or load is approved, you can select and modify the list of documents to be printed. These documents can be preprinted before the shipment or load leaves, or you can specify that the system automatically print documents during confirmation.

See Also

Setting Up Routes

Setting Up Rate Definitions

Working with Tendered Loads

Revising Shipment Information

Approving Shipments

Changing the Status to Unapprove a Load

Entering Sales Orders

Prerequisites

Before you approve a load, you must:

• Verify that approved, unapproved, and pending shipment statuses are defined in the Shipment Status UDC table (41/SS).

• Set up the shipment statuses on the Transportation Constants form.

Forms Used to Work With Loads

Defining the Attributes of Loads

Access the Load Header Revisions form.

Vehicle

Select the Vehicle tab.

Origins/Destination

Select the Origins/Destination tab.

If you leave any of these fields blank, the system enters the default values from the first shipment that was added for origin and the last shipment that was added for destination.

Additional

Select the Additional tab.

Selecting Shipments for Loads

Access the Work With Shipments form.

To select shipments for the loads that you want to create:

1. Select the shipments for which you want to create a load.

2. Select Loads, and then Select Shipment from the Row menu.

3. Click the Close button.

Adding Shipments Manually

Access the Shipment Revisions form.

To add shipments manually:

1. Select the Shipments Revisions tab, and complete these fields:

   • Shipment Depot

   • Status

   • Origin

   • Sold To

   • Ship To

   • City

   • State

   • Postal Code

   • Country

   • Scheduled Weight

   • Scheduled Volume

2. Select the Dates/Times tab, and complete these fields:

   • Promised Ship

   • Promised Delivery

3. Select the Miscellaneous tab, and complete these fields:

   • Mode of Transport

   • Carrier Number

   • Freight Handling Code

   • Number of Pieces

   • Number of Containers

   • Bulk/Packed Flag

4. From the Form menu, select Additional Info.

5. On the Additional Shipment Revisions form, complete these optional fields, and click the OK button:

   • Length

   • Width

   • Height

   • Girth

   • Container Cubes

   • Distance

   • Extended Price

   • Extended Cost

6. On the Shipment Revisions form, select Routing Options from the Form menu to review freight costs.

7. On the Work With Routing Options form, use the value in the Billable Charge field as the quote for freight costs, and click the Cancel button.

8. On the Shipment Revisions form, click the OK button.

Assigning Options and Equipment to a Load

Access the Load Detail - Shipments form.

To assign options and equipment to a load:

1. Select Load O/E from the Form menu.

2. On the Shipment/Load Options and Equipment Revisions form, complete the Option/Equipment field, and click the OK button.

Reviewing the Stop Sequence for a Load

Access the Load Stop Sequence form.

To review the stop sequence for a load:

1. Select Retrieve Distance from the Form menu.

   The system imports the total distance for a load and retrieves the distance to each stop on a load from the distance calculation program.

2. Select Optimize from the Form menu.

   Based on the mileage program, the sequence of load stops is modified to a more efficient sequence.

3. To manually change the order of the stops, change the number in the Stop Seq field.

4. When you have sequenced all of the stops on the load, click the OK button.

Creating Pooled Shipments

Access the Load Header Revisions form.

To create pooled shipments:

1. Select the Origin/Destination tab, and complete the Shipment Depot and Origin fields to identify the locations from which the shipment originates.

2. Complete the Intermediate Destination field to identify the distribution or deconsolidation center, and click the OK button.

Assigning Shipments on a Load to Compartments

Access the Load Detail - Compartments form.

To assign shipments on a load to compartments, complete the Shipment Depot and Origin fields, and click the OK button.

Reviewing Loads

Access the Load Header Revisions form.

Approving Loads

Access the Load Detail - Shipments form.

To approve loads, select Approve from the Form menu.

Changing the Status to Unapprove a Load

Access the Load Detail - Shipments form.

To change the status to unapprove a load:

1. Select Unapproved from the Form menu.

   The system updates the load status to Pending.

2. Click the Cancel button.

Setting Processing Options for Work With Loads (P4960)

Processing options enable you to specify the default processing for programs and reports.

Defaults

These processing options specify default values, such as the load type, that appear in various forms that are associated with the Work With Loads program (P4960).

You can override default values that appear on the forms. If information is hidden or inaccessible, the system processes loads based on the default information that you set up in these processing options or in the master tables.

Shipment Apprv

These processing options specify information that leads a shipment through the approval process after it has been added to a load.

Versions

These processing options determine the version that the system uses when you select the associated option from the Row or Form menu on the Work With Loads form. If you leave a processing option blank, the system uses the ZJDE0001 version.

Versions control how programs display and process information. Therefore, to ensure that the program meets the needs, you might need to set the processing options for specific versions.

Process

These processing options control how the Work With Loads program processes information.

Working with Tendered Loads

Access the Enter Load Tender (Load Tender History) form.

To tender a load, complete these fields:

• Carrier Number

• Load Number

• Planning Depot

• Date Tendered

  The date tendered is for recording the date in which a load is tendered to a carrier.

• Time Tendered

  The time tendered is for recording the time in which a load is tendered to a carrier.

• Date Expired

  The expired date records a date for the expiration of the load tender record.

• Time Expired

  The expired time records a time for the expiration of the load tender record.

Setting Processing Options for Load Tender History (P4918)

Processing options enable you to specify the default processing for programs and reports.

Load Status

Processing

Spot-Quoting a Load

Access the Spot Quote Revisions form.

Deleting a Spot-Quote from a Load

Access the Load Detail - Shipments form.

To delete a spot quote from a load:

1. Select Shipment Charges from the Row menu.

2. On the Shipment/Load Charges Revisions form, select a record, and then select Delete Spot Quote from the Row menu.

3. On the Delete Confirmation form, click the OK button to delete the spot quote.

Working with Deliveries

This section provides an overview of load and delivery operations, lists prerequisites, and discusses how to:

• Confirm shipments interactively.

• Enter seal numbers at shipment confirmation.

• Add a range of seal numbers.

• Set processing options for Transportation Shipment Confirmation (P49645).

• Confirm shipments by batch.

• Set processing options for Batch Transportation Shipment Confirmation (R49500).

• Enter track numbers.

• Print delivery documents for a single shipment.

• Print delivery documents for a single load.

• Print delivery documents for multiple shipments or loads.

• Set processing options for Batch Delivery Documents for Shipments (R49549).

• Set processing options for Batch Delivery Documents for Loads (R49548).

• Review the document batch.

• Set processing options for Document - Print Interactive (P49590).

• Review the document register.

• Record proof of delivery.

• Confirm loads.

• Specify codes for excess transportation changes.

• Set processing options for Transportation Load Confirmation (P49640).

• Work with seals.

• Confirm delivery.

• Create unscheduled deliveries.

• Record disposition.

• Review in-transit inventory information by item.

• Review the in-transit ledger.

Understanding Load and Delivery Operations

This section discusses:

• Load and delivery process.

• Shipment confirmation.

• Seal number entry.

• Tracking and reference numbers entry.

• In-transit inventory.

• Delivery document printing.

• Document register.

• Load confirmation.

• Delivery confirmation.

• Unscheduled deliveries.

• Disposition recording.

Load and Delivery Process

To keep track of product, you must perform certain load and delivery operations. These operations vary depending on the needs, but they enable you to record the status of the shipment and delivery of products.

When you confirm an outbound shipment, the system indicates that the product leaves inventory to be placed with a shipment for delivery. You can enter shipment tracking numbers to track a shipment with a carrier or to request delivery information.

For inbound transactions, such as purchase orders or credit sales orders, you can perform load and delivery operations for pickups. You use the same process to confirm returned items that you use to confirm delivered items.

You can print delivery documents for both shipments and loads. The system provides standard delivery documents, including bills of lading, manifests, invoices, and shipping labels.

Confirming a load is similar to confirming a shipment. For each operation, you verify what is actually on the shipment or load. When you confirm the delivery, you verify that the load reached the final destination. If the loads are compartmentalized or if you are tracking in-transit inventory, the process for confirming loads varies. You can record unscheduled deliveries if you track in-transit inventory for loads.

For in-transit loads only, you can record the disposition of goods after the deliveries are made and the vehicle returns with product left on board. You can record disposition for bulk or packaged products.

Shipment Confirmation

When you confirm shipments, the system records the actual quantities of the products being shipped. For standards loads, load confirmation triggers shipment confirmation, at which point each shipment on the load can be confirmed. Compartmentalized loads are confirmed by compartment/item and behind the scenes the corresponding shipments are confirmed. When you confirm a shipment, the system updates the status of the shipment to the next status and confirms that you are shipping individual sales orders that are assigned to that shipment.

You can specify whether the system verifies that cartons have been through carton reconciliation, which ensures that shipment and carton details contain identical quantities prior to shipment confirmation. Because the system confirms order lines during shipment confirmation, the system compares the quantity on the sales order line with the total quantity for cartons that contain that sales order line. You control this processing by setting the Carton Next Status processing option on the Process tab in the processing options for Transportation Shipment Confirmation (P49645) accordingly. The system verifies the carton status for all cartons on the shipment against this status. If all of the cartons do not match this status, the system issues an error before allowing you to advance all the cartons on the shipment.

The system uses these tables when processing cartons:

• Sales Order Detail File (F4211)

• Carton Detail Information (F4620)

The system enables you to confirm shipments interactively or by batch.

For inbound shipments, the system enters shipment information for each purchase order that is created. The system enables you to interactively confirm a shipment with the actual mode of transport and carrier. You use a processing option to specify whether the system performs Freight Update and Report (R4981) as part of the shipment confirmation process. During shipment confirmation, you can specify a version of PO Receipts (P4312).

Seal Number Entry

You can enter seal numbers or a range of seal numbers at the shipment level during shipment confirmation. This allows for unique seal numbers based on an original address. The system uses the first seal number for the Advance Ship Notice.

The system uses the Seal Numbers table (F49380) to process information for seals.

Tracking and Reference Numbers Entry

You enter tracking or reference numbers to facilitate the tracking of shipments and loads. You can use the tracking number to check with the carrier about the status of a shipment and any routing information for a shipment or load. Tracking numbers can originate from a variety of sources. You can select to manually enter any number that is relevant for the company. Alternatively, you can have the system assign a tracking number when you print the delivery documents.

In-Transit Inventory

Companies sometimes retain ownership of outbound inventory until it has been delivered to the customer. They might also take ownership of inbound inventory when a shipment leaves the shipper's dock. In those situations, you might need to view in-transit inventory. The system writes transaction records information to the item ledger whenever shipments on a load are confirmed, deliver confirmed, or recorded in disposition.

Use the ledger to review the information by depot instead of by item. The system records this information for both bulk and packaged products.

Delivery Document Printing

Delivery documents typically provide the delivery instructions for a shipment or load and specify the products and quantities to be delivered. Delivery documents record the transfer of ownership of the products to the customer and provide transportation information for various agencies that require it.

You can print delivery documents:

• Either by shipment or by load.

• For a single shipment or load or for a group of shipments or loads.

• Before, during, or after confirming loads or shipments.

• By shipment or load number, document type, sold to address, ship to address, or carrier.

You can print documents using pre-numbered forms. If you have the print control function activated, check that all of the documents printed correctly before you click Yes on the Document Print Confirmation form. If any documents do not print correctly, you must void the old batch numbers on the Document Restart form.

If you are printing in a server environment, make sure the documents print correctly before you click Yes.

If you are not using pre-numbered forms, or if the print control function is not activated, then the documents are submitted to the server immediately.

The system provides these inquiry programs that you can use to review the requested delivery documents:

• Document Batch Inquiry, to review document batches that are not yet complete.

• Document Register Inquiry, to review documents that are complete.

Document Print - Interactive (P49590) enables you to return to the document list to print batches. You can leave a print batch at a status of pending. You can recover a pending batch from the document list form and restart printing the batch. You can use this program to restart printing if a batch failed to print. If the print batch printed successfully, the system deletes the batch.

Document Register

Use Document Register (P49695) to view a list of all of the documents that you print. It includes this information for each document:

• Document number

• Customer

• Document date

• Amount

The Document Register Inquiry form is a view-only form. Use this form to review the information that is included on the documents that you print.

Load Confirmation

Loads are made up of one or more shipments. You confirm loads to record the actual quantities of products that were shipped. The method that you use to confirm loads depends on whether the loads are compartmentalized and whether you track in-transit inventory.

If the load is not compartmentalized, you confirm the load at the shipment and order line level. If the load is compartmentalized, you confirm the load at the product and compartment level.

If the load is defined to track in-transit inventory, the inventory moves from the branch/plant's inventory balance to a load in-transit balance, and the system creates a general ledger entry to move the value of the products for inventory to the in-transit inventory account. The system tracks the movement of product into and out of in-transit inventory through the Load In-transit Ledger table (F49631). The system stores the balance of the in-transit inventory in the Load In-transit table (F4963).

You can confirm compartmentalized loads with in-transit inventory either as-scheduled or using the actual quantity loaded. When you confirm a load as-scheduled, the system relieves inventory based on the quantity scheduled on the load. When you confirm a load using the actual quantity loaded, the system relieves inventory based on the actual quantity loaded. However, you must have actuals turned on for the current load type. When you use the Actual Quantities option to confirm a load, you can also specify whether sales orders are adjusted at load time if the quantity loaded does not match the quantity scheduled. Unless an invoice is printed and accompanies the product, you normally do not adjust the sales order quantities until delivery confirmation.

If the load does not track in-transit inventory, inventory might or might not be relieved at load confirmation based on how the ship confirmation options are set up in the order entry programs. For compartmentalized loads that track in-transit inventory, the system tracks the product left on board. The system considers product left on board as a pre-loaded quantity and reflects that some product is already on board the vehicle.

The system retrieves the actual ship date and time for the load date and time when you confirm a load. You can update the actual delivery date and time if needed.

At the time of load confirmation, you can use weighbridge information to calculate the weight of product in the compartment. The system then retrieves the calculated data and enters the information on the Confirm Load form. For bulk products that are affected by temperature differences, the system also calculates the variances in density, temperature, or both.

If necessary, you can apply excess charge codes and specify a reason code and establish authorization. The excess transportation codes are required when expedited charges exist. The codes are given to the supplier by the customer and are needed for both the Advance Ship Notice and payment.

Use the processing options on the Cartons tab in the Transportation Load Confirmations (P49640) processing options to ensure that cartons have passed necessary edits before load confirmation. For example, after you have assigned all labels to the shipment, you can advance the carton status to indicate that carton detail has been reconciled to shipment detail. This process is optional.

Delivery Confirmation

You confirm delivery of products for each shipment on the load to verify the actual quantities delivered against the quantities that were loaded. You complete this task only if the load tracks in-transit inventory. For example, you can confirm the return of empty containers by using an item cross-reference to associate a full container with the corresponding empty container. The system creates a new sales order line to represent the return of the empty containers.

You can confirm the delivery of shipments on a load with in-transit inventory in one of these ways:

• Confirm quantities on individual order line if the quantity delivered for one or more order lines on the shipment is not equal to the quantity that was scheduled.

• Confirm as scheduled to indicate that the quantity delivered for all lines on the shipment matches what was scheduled.

If you are unable to make a delivery, you can also:

• Cancel, if you are unable to deliver any of the order lines on the shipment and want to cancel the order lines.

• Leave shippable, if you are unable to deliver some or all of the order lines on the shipment and want the order lines to be available for another load.

You can use delivery confirmation for inbound shipments to confirm the actual quantity delivered of products that were tracked with in-transit inventory. If the load does not track in-transit inventory, the system creates a proof of delivery to update the delivery date and time, but not the quantity. You follow the same steps to confirm the delivery of inbound shipments as you do for outbound shipments.

You use Deliver Confirm (P49650) to record proof of delivery information. This information consists of actual delivery date and time, and the person who received the delivery. The system stores proof of delivery information for the shipment and writes a shipment status record.

Unscheduled Deliveries

You can record delivery of products to customers who do not have sales orders that initiate the shipping process. This type of delivery is called an unscheduled delivery. Unscheduled deliveries can be used only on loads that are tracked as in-transit inventory. For example, you use unscheduled deliveries in the event that not all products can be delivered to a scheduled customer and it was delivered to another customer. This type of delivery is sometimes referred to as a milk run delivery.

You access the Unscheduled Deliveries form from either the Deliver Confirm Load or Disposition Load forms. You set up an unscheduled load by creating an order to load a vehicle and move the product into in-transit inventory. When you build the load, the system adds the shipments for the order. When you confirm the delivery, the system cancels the shipments that were not actually delivered. Then, you can enter information about the shipment that was actually delivered.

The system can either record unscheduled deliveries on an existing order or they can be recorded at the creation of a new order. The information necessary to record an unscheduled delivery includes the address book number for the ship-to customer, the item delivered, and the quantity delivered. You can search for an existing order on which to confirm the unscheduled delivery, or you can generate a new order. If you generate a new order, you can either enter the order number or let the system assign one.

Occasionally, customers need to return products to the manufacturer or distributor. The customer usually requests a credit for the return, and you must designate the disposition of the returned product. The system enables you to create inbound unscheduled deliveries for these situations. You can search for an existing order on which to confirm the unscheduled delivery of returned product, or you can generate a new order. You can designate the product as in-transit inventory, and then process the returned product during disposition.

Note. You can use unscheduled deliveries to pick up items for inbound transactions, such as items that are part of a credit sales order. The system creates a new sales order line to represent the returned items. For an inbound transaction, the order detail line contains a negative, or credit, quantity.

Disposition Recording

When you deliver products on loads for which you track in-transit inventory, you might have product left on board after the deliveries are made. This can occur for a bulk product, for example, if the customer's tank is full and cannot accept all of the product. Or, for a packaged product, the customer might not be able to physically accommodate the stock. You need to record what happens to the disposition of the remaining product.

When recording product disposition, you can:

• Designate that the remaining product be returned to a tank at the depot or to a certain location in inventory.

• Designate that the remaining product be left on board the vehicle and used on the next load.

• Record a gain or loss of the product during the delivery, such as that which is due to spillage or evaporation.

  Note. Recording a gain or loss is an option only for bulk products. Packaged products cannot directly record a gain or loss in the system. For packaged products that are lost or damaged, return the product to inventory and then use normal inventory functions to scrap or write off the product.

To record a disposition for a load, the load must meet these conditions:

• The load must be tracked as in-transit inventory.

• The status of the load must be advanced to delivered or greater.

• If product is left on board for the next load, the load must be a compartmentalized load type.

• The Left-On-Board Disposition Allowed option must be activated for the load type in the Load Constants.

After the disposition of a load is determined, and depending on the disposition, the system updates three tables:

• If the remaining product is returned to inventory, the system updates the Item Ledger File table (F4111).

• If product is left on board, the system updates the Load In-Transit Left on Board table (F49632).

• If a gain or loss is recorded for a load, the system updates the Gain/Loss Transactions File table (F41512).

See Also

Working with Seals

Setting Up Load Constants

Setting Processing Options for Work With Loads (P4960)

Entering Seal Numbers at Shipment Confirmation

Reviewing Carton Detail Information

Reorganizing Cartons and Items in a Shipment

Setting Up UCC 128 Processing

Revising Ship Notice Information

Calculating Volume from Weighbridge Information

Prerequisites

Before you can record proof of delivery, you must:

• Specify the processing options and statuses to allow delivery confirmation for shipments.

• Access the processing option for delivery confirmation.

  See Setting Processing Options for Work With Shipments (P4915).

If excess charges are used, before you can confirm a load, you must ensure that you have set up these user-defined codes for excess charges:

• Excess Reason (49/ES)

• Excess Responsibility (49/EC)

Forms Used to Work With Deliveries

Confirming Shipments Interactively

Access the Transportation Shipment Confirmation form.

Complete any of these fields, and click the OK button:

• Actual Shipment Date

• Time

• Delivery Date

• Override Actual Weight

• Vehicle Registration

• Time

Entering Seal Numbers at Shipment Confirmation

Access the Seal Revisions form.

Complete the Seal No field.

Adding a Range of Seal Numbers

Access the Add Seal Range form.

Complete the From Seal Number and To Seal Number fields, and click the OK button.

Setting Processing Options for Transportation Shipment Confirmation (P49645)

Processing options enable you to specify the default processing for programs and reports.

Process

These processing options determine which types of information the system displays, such as delivery documents, sales order status codes, and the override shipment next status code.

Versions

These processing options determine which version of various Logistics programs the system uses.

Confirming Shipments by Batch

Use Batch Transportation Shipment Confirmation (R49500) [select Shipment and Loads (G4911), Batch Confirmation for Shipments] to confirm a transportation shipment by batch when the shipment has not been assigned to a load. The system automatically records the actual quantities of products that you are shipping, updates the shipment to the next status, and performs shipment confirmation for the individual sales orders that have been assigned to the shipment.

The system also verifies that the rating and routing statuses are valid and checks for miscellaneous lines that are not assigned to a shipment. If miscellaneous lines are found, the system updates the Sales Order Detail File (F4211) and Sales Order Detail File - Tag File (F49211) tables with the shipment number.

You can also access Batch Ship Confirm from the row menu of Work With Shipments (P4915). This enables you to select multiple shipments in the form for confirmation. Batch Ship Confirm, when selected from the row menu, launches the Batch Transportation Shipment Confirm (R49500) program in subsystem mode to perform shipment confirmation.

Additionally, from the Transportation Ship Confirm (P49645) program, you can select Confirm As-Is from the form menu. You can launch the Batch Ship Confirm (R42500) program and pass the shipment number to the UBE and call it in subsystem mode only to confirm a shipment.

Setting Processing Options for Batch Transportation Shipment Confirmation (R49500)

Processing options enable you to specify the default processing for programs and reports.

Process

Use these processing options to specify how the system processes shipment confirmation by batch.

Versions

Use these processing options to specify the version that the system uses for these programs:

• Document Print - Interactive (P49590)

• Batch Shipment Edit (R42071)

• EDI Advanced Ship Notice Extraction (R47032)

• Sales Order Entry (P4210)

If you leave these processing options blank, the system uses the ZJDE0001 version.

Entering Tracking Numbers

Access the Shipping Reference Number Revisions form.

Printing Delivery Documents for a Single Shipment

Access the Delivery Document Selection form.

To print delivery documents for a single shipment:

1. To print all the delivery documents that are set up to print for this shipment, select Print All Document Codes, and then click the OK button.

2. To print only one document for this shipment, select the option, and then click the search button for the Print Single Document Code field.

3. On the Search & Select form, select the document that you want to print, and click the Select button.

4. On the Delivery Document Selection form, click the OK button to print the document that you have chosen.

5. To print more than one but not all of the documents that are set up for this shipment, click the search button for the Doc Code field in the detail area and make a selection.

    

6. On the Delivery Document Selection form, click the OK button to print the documents that you have chosen.

Printing Delivery Documents for a Single Load

Access the Delivery Document Selection form.

To print delivery documents for a single load:

1. Review the documents that you have set up to print for that load.

2. To print all the delivery documents that are set up to print for this shipment, select the Print All Document Codes option, and then click the OK button.

3. To print only one document for this shipment, select the Print Single Document Code option, and then click the search button in the Document Code field.

4. On the Search & Select form, select the document that you want to print, and click the OK button.

5. On the Delivery Document Selection form, click the OK button to print the document that you have chosen.

6. To print more than one but not all of the documents that are set up for this shipment, click the search button for the Doc Code field, select the documents, and click the OK button.

7. On the Delivery Document Selection form, click the OK button to print the documents that you have selected.

Printing Delivery Documents for Multiple Shipments or Loads

To print delivery documents for shipments, select Shipping Documents (G4912), Shipping Document Print - Shipment.

To print delivery documents for loads, select Shipping Documents (G4912), Shipping Document Print - Loads.

You can print delivery documents as a batch job from a menu selection. You can select to print the delivery documents for shipments or for loads. When you print delivery documents as a batch job, the system prints all the documents that meet the selections and that are at the appropriate status. Most companies set up different versions of these print programs. Each version can have different data selections to print documents for specific types of shipments or loads.

Setting Processing Options for Batch Delivery Documents for Shipments (R49549)

Processing options enable you to specify the default processing for programs and reports.

Print Control

Setting Processing Options for Batch Delivery Documents for Loads (R49548)

Processing options enable you to specify the default processing for programs and reports.

Print Control

Reviewing the Document Batch

Access the Work With Print Batches form.

To review the document batch:

1. Review the status and other information about the batch.

2. If you want to print from this form, select a batch and click the Print button.

Setting Processing Options for Document Print - Interactive (P49590)

Processing options enable you to specify the default processing for programs and reports.

Versions

Print Control

Reviewing the Document Register

Access the Work With Document Register form.

Recording Proof of Delivery

Access the Delivery Confirm Shipment form.

To record proof of delivery, complete these fields and click the OK Button:

• Delivery Date

• Delivery Time

• Received by

Confirming Loads

Access the Confirm Load form.

To confirm loads:

1. Complete these fields:

   • Load Confirm Date

   • Vehicle Registration No.

     If this is an in-transit load, you must complete this field with a unique value.

   • Actual Ship

   • Actual Delivery

2. To record seal numbers, select Seals from the Form menu.

3. On the Seals Revision form, complete a line for each seal, and click the OK button.

4. On the Confirm Load form, select Confirm Shipment from the Row menu if you want to confirm individual shipments on loads that are not compartmentalized.

5. On the Shipment Confirmation form, revise the quantities and click the OK button.

   After you confirm all shipments, the system changes the status of the load.

6. On the Confirm Load form, when all the information has been recorded and correctly confirmed, click the OK button.

Specifying Codes for Excess Transportation Charges

Access the Excess Transportation Charge Codes form.

To specify codes for excess transportation charges:

1. Follow the steps for confirming a load.

2. Complete these fields, and then click the OK button:

   • Reason Code

     A UDC (49/ES) that identifies the reason for excess transportation charges.

   • Responsibility Code

     A UDC (49/EC) that identifies the responsible party for excess transportation charges.

   • Authorization Code

     The authorization code for expedited shipment charges.

Setting Processing Options for Transportation Load Confirmation (P49640)

Processing options enable you to specify the default processing for programs and reports.

Process

These processing options enable you to set various controls for how the system processes information during load confirmation.

Agreements

These processing options specify default information that the system uses for agreements. The system uses this information to automatically assign default values when agreements are used.

Versions

These processing options determine the version that the system uses when you select the associated option from the Row or Form menu on the Load Confirmation Header and Detail forms. If you leave a processing option blank, the system uses the ZJDE0001 version.

Versions control how programs display information. Therefore, for the version to meet the needs, you might need to set the processing options for specific versions.

Cartons

Use these processing options to specify how the system processes cartons.

Working with Seals

Access the Seals Revision form.

To work with seals, complete these fields, and click the OK button:

• Planning Depot

• Shipment Depot

• Load Number

• Origin

• Primary Vehicle Id

• Actual Ship

• Shipment Number

• Number of Seals

• Seal No

Confirming Delivery

Access the Deliver Confirm Load form.

To confirm delivery:

1. Select a shipment, and then select an option from the Row menu that corresponds to the method that you want to apply to the shipment.

2. On the applicable form, click Yes and then click the OK button.

3. On the Deliver Confirm Shipment form, complete any of these fields and click the OK button:

   • Delivery Date

   • Delivery Time

   • Disposition Code

   • Received by

4. On the Deliver Confirm Load form, review and revise the delivered quantities (required) in the detail area and click the OK button.

Creating Unscheduled Deliveries

Access the Unscheduled Deliveries form.

To create unscheduled deliveries, complete these fields in the detail area and click the OK button:

• Ship To Number

• Item Number

• Quantity Shipped

• UoM

• Order Number

• Or Ty

Recording Disposition

Access the Disposition Load form.

To record disposition:

1. To return product to inventory, complete these fields:

   • Quantity Return

     Enter the quantity being returned to inventory.

   • Return Location

     Enter a location or allow the system to assign one based on the primary location.

   • Return Lot

     Generally, you return inventory to the same lot from which you shipped it.

2. To indicate that product is left on board, complete these fields to identify the quantity and the compartment in the truck:

   • Quantity Left On Board

   • Comp No

3. To gain/loss a bulk product, complete the Quantity, UOM, and Loss Reason Code fields.

4. To record the disposition of products to multiple locations or compartments, select Multiple Disposition from the Row menu.

5. On the Disposition to Multiples form, complete a line for each location or compartment and click the OK button.

Reviewing In-Transit Inventory Information by Item

Access the Work With In-transit Inventory form.

• To review in-transit inventory information by item, complete any of the fields in the header area, and then click the Find button.

• To review the in-transit ledger, select the item, and then select Intransit Ledger from the Row menu.

• To record disposition, select the item, and then select Disposition from the Row menu.

• To review any quantity left on the carrier, select the item, and then select Left On Board from the Row menu.

Reviewing the In-Transit Ledger

Access the Work With In-transit Ledger form.