PeopleSoft Enterprise Global Payroll for United States 9.1 PeopleBook

Assigning Earnings

This chapter provides an overview of earnings assignments and discusses how to assign earnings and supporting element overrides.

Understanding Earnings Assignments

This section discusses:

Delivered earnings.
Earnings processing rules.
Viewing delivered earnings.

Delivered Earnings

PeopleSoft Global Payroll for United States delivers a number of earnings to demonstrate the flexibility of rules used to meet common processing requirements. These include:

REGULAR (for hourly payees).
WAGES (for exception hourly payees).
SALARY (for salaried payees).
OVT 1.5 (overtime at 1.5 times regular rate).
OVT 2.0 (overtime at 2.0 times regular rate).
PREMIUM (premium pay).
BONUS (bonus pay).
COMPANY CAR (personal use of company car).
SHIFT - R (shift differential - hourly).
SHIFT PCT (shift differential - percent).

PeopleSoft Global Payroll for United States also delivers absence-related earnings. These include:

HOLIDAY.
BEREAVE PAID (paid bereavement leave).
BEREAVE UNP (unpaid bereavement leave).
SICK PAID (paid sick leave).
SICK UNP (unpaid sick leave).
JURY PAID (paid jury duty leave).
JURY UNP (unpaid jury duty leave).
VAC PAID (paid vacation).
VAC UNPAID (unpaid vacation).
VAC PAYOUT (pay vacation balance).

Note. Absence-related earnings are discussed in a separate chapter in this PeopleBook.

See Setting Up Absence Elements.

Earnings Processing Rules

In PeopleSoft Global Payroll for United States, REGULAR, WAGES, and SALARY earnings are added to the process list before other earnings. In general, when processing earnings, be sure to order your earnings based on the impact they'll have on each other.

Viewing Delivered Earnings

PeopleSoft Global Payroll for United States delivers a query that you can run to view the names of all delivered elements designed for the United States. Instructions for running the query are provided in the PeopleSoft Enterprise Global Payroll 9.1 PeopleBook.

Assigning Earnings and Supporting Element Overrides

This section provides an overview of earnings assignments and overrides, and discusses how to:

Assign BONUS and COMPANY CAR earnings.
Assign REGULAR, OVT 1.5, OVT 2.0, and PREMIUM earnings.
Define supporting element overrides for shift pay earnings.
Define supporting element overrides for taxable earnings.

Understanding Earnings Assignments and Overrides

Many of the delivered earnings require that you enter element assignment, positive input, or supporting element override information before they can be processed. These earnings fall into four groups:

BONUS and COMPANY CAR

The earnings BONUS and COMPANY CAR are defined with a calculation rule of Amount, with the Amount Type field set to Payee Level. This means that the earnings are resolved only when:
- You assign an amount to a payee on the Element Assignment by Payee (GP_ED_PYE) or Payee Assignment by Element (GP_ED_ELEM) components.
- You assign an amount at the payee level using positive input.
  
  See Assigning BONUS and COMPANY CAR Earnings.
REGULAR, OVT 1.5, OVT 2.0, and PREMIUM

The earnings REGULAR, OVT 1.5, OVT 2.0, and PREMIUM are defined with a calculation rule of Unit × Rate, or Unit × Rate × Amount, with the Unit Type field set to Payee Level. This means that the earnings are resolved only when:
- You assign a unit value at the payee level on the Positive Input page, or specify a flat amount (overriding the calculation rule).
- In addition, the earnings OVT 1.5, OVT 2.0, and PREMIUM are designed to process shift differentials. To calculate shift pay, you must assign payees to shift groups and shift IDs on the Positive Input - Details page of the One Time (Positive Input) component (GP_PI_MNL_ERNDED).
  
  See Assigning REGULAR, OVT 1.5, OVT 2.0, and PREMIUM Earnings.
REGULAR and WAGES

The system stores the hours of REGULAR or WAGES (by shift group and shift ID) in the accumulator SHIFT DIFF UNIT. This accumulator serves as the Units component in the calculation rule of the earnings SHIFT R and SHIFT PCT.

For payees to receive shift pay based on the hours (units) of REGULAR and WAGES, you must define the values of the supporting elements ERN VR SHIFT GRP (shift group) and ERN VR SHIFT ID (shift ID).

Note. The system processes SHIFT R and SHIFT PCT automatically if the value of SHIFT DIFF UNIT is greater than zero and payees are assigned to shift groups and IDs.

See Defining Supporting Element Overrides for Shift Pay Earnings.
All Delivered Taxable Earnings

All of the delivered taxable earnings require the definition of the supporting elements TAX VR RPT TYPE (report type), TAX VR STATE (U.S. state/territory), and TAX VR METHOD (tax method) to ensure correct tax processing.

See Defining Supporting Element Overrides for Taxable Earnings.

Pages Used to Assign Earnings and Supporting Element Overrides

Page Name	Definition Name	Navigation	Usage
Element Assignment by Payee	GP_ED_PYE	Global Payroll & Absence Mgmt, Payee Data, Assign Earnings and Deductions, Element Assignment by Payee, Element Assignment by Payee	Assign an earning to a payee (recurring basis).
Payee Assignment by Element	GP_ED_ELEM	Global Payroll & Absence Mgmt, Payee Data, Assign Earnings and Deductions, Payee Assignment by Element, Payee Assignment by Element	Assign an earning to a payee (recurring basis).
Element Detail	GP_ED_PYE_DTL_SEC	Click the element name link on the Element Assignment by Payee page. Click the element name link on the Payee Assignment by Element page.	Enter values for components of an earning's calculation rule. Enter an amount to override the calculation rule of an earning. Define or override supporting elements used in the calculation of an earning.
Supporting Elements	GP_PAYEE_SOVR	Global Payroll & Absence Mgmt, Payee Data, Create Overrides, Supporting Elements, Supporting Elements	Define or override the value of a supporting element for a payee.
Positive Input	GP_PI_MNL_ERNDED	Global Payroll & Absence Mgmt, Payee Data, Assign Earnings and Deductions, One Time (Positive Input), Positive Input	Assign an earning to a payee (one-time).
Positive Input By Calendar	GP_PI_GRP_ERNDED	Global Payroll & Absence Mgmt, Absence and Payroll Processing, Prepare Payroll, Manage Positive Input by Cal, Positive Input By Calendar	Enter, edit, or view positive input for payees in the same pay group and calendar.
Positive Input - Details	GP_PI_MNL_SEC	Click Details on the Main Components tab of the Positive Input page or the Element Overrides tab of the Positive Input By Calendar page.	Enter values for components of an earning's calculation rule. Enter an amount to override the calculation rule of an earning. Define or override supporting elements used in the calculation of an earning.

Assigning BONUS and COMPANY CAR Earnings

To assign BONUS or COMPANY CAR earnings:

Assign the earnings to specific payees on the Element Assignment by Payee or positive input pages.
Define the amount of the earnings on the Element Detail page of the Element Assignment by Payee and Payee Assignment by Element components, or on the Positive Input page.

Assigning REGULAR, OVT 1.5, OVT 2.0, and PREMIUM Earnings

To assign REGULAR, OVT 1.5, OVT 2.0, or PREMIUM earnings:

Assign the earnings to specific payees on the Positive Input page or the Positive Input by Calendar page.
Define the Unit component of the earnings on the Positive Input - Details page of the One Time (Positive Input) component or the Manage Positive Input by Calendar component, or specify a flat amount.

Note. You can also assign these earnings and specify their units or amounts on the Element Assignment by Payee and Element Detail pages.

In addition, to process shift differentials for the OVT 1.5, OVT 2.0, or PREMIUM earnings, you must specify the payees' shift groups and shift IDs.

To define a payee's shift group and shift ID:

Select Global Payroll & Absence Mgmt, Payee Data, Assign Earnings and Deductions, One Time (Positive Input), click the Supporting Element Overrides button, and enter the shift group and ID on the Positive Input - Details page for the element that you are assigning (OVT 1.5, OVT 2.0, or PREMIUM).
Alternatively, select Global Payroll & Absence Mgmt, Absence and Payroll Processing, Prepare Payroll, Manage Positive Input by Cal, click the Supporting Element Overrides button, and enter the shift group and ID on the Positive Input - Details page for the element that you are assigning (OVT 1.5, OVT 2.0, or PREMIUM).

Note. You can define default shift groups and shift IDs for payees by specifying the values of the variables ERN VR SHIFT GRP (shift group) and ERN VR SHIFT ID (shift ID) on the Supporting Elements page. You can then override these values as needed for specific pay periods using positive input.

Note. If you override the calculation rule of OVT 1.5, OVT 2.0, or PREMIUM by entering a flat amount through positive input, these earnings will not calculate shift pay.

Defining Supporting Element Overrides for Shift Pay Earnings

SHIFT – R and SHIFT PCT calculate shift differentials based on the units (hours) of WAGES and REGULAR pay processed by the system. For example, if 10 units (hours) of REGULAR earnings exist, the system processes 10 units of SHIFT - R. If no units of REGULAR pay exist, the system does not process SHIFT - R.

For payees to receive shift pay based on the hours of REGULAR and WAGES, you must define the values of the supporting elements ERN VR SHIFT GRP (shift group) and ERN VR SHIFT ID (shift ID).

To do this:

Access the Supporting Elements page and define a default shift group and ID for each payee.

Select Global Payroll & Absence Mgmt, Payee Data, Create Overrides, Supporting Elements, and specify the default values of the variables (supporting elements) that store the shift group and ID: ERN VR SHIFT GRP and ERN VR SHIFT ID.
If needed, use one of the following pages to override the default values of ERN VR SHIFT GRP and ERN VR SHIFT ID for specific payees in a specific pay period:
- Positive Input page.
  
  Select Global Payroll & Absence Mgmt, Payee Data, Assign Earnings and Deductions, One Time (Positive Input), click the Supporting Element Overrides button, and enter the override values of the shift group and shift ID for the element for which shift pay is being calculated (WAGES or REGULAR).
- Positive Input By Calendar page.
  
  Select Global Payroll & Absence Mgmt, Absence and Payroll Processing, Prepare Payroll, Manage Positive Input by Cal, click the Supporting Element Overrides button, and enter the override values of the shift group and shift ID for the element for which shift pay is being calculated (WAGES or REGULAR).

Note. You can enter overrides for a full period or a partial period. To enter partial period overrides, create multiple rows of data for WAGES or REGULAR with the number of hours associated with each shift, and then specify the shift group and shift ID for each row.

Defining Supporting Element Overrides for Taxable Earnings

All of the delivered taxable earnings require the definition of the supporting elements TAX VR RPT TYPE (report type), TAX VR STATE (U.S. state/territory), and TAX VR METHOD (tax method) to ensure correct tax processing.

Typically, you define default values for these supporting elements at the payee or element level, and then override these values as needed:

Specify the default report type for payees on the Payee Tax Profile page.
Specify the default state or territory for a payee by selecting the UI Jurisdiction check box for the payee's state on the State Tax Data page.
Define the default tax method at the element level on the Supporting Element Overrides page of the Earnings component.
To override the default tax report type, U.S. state and territory, and tax method on a one-time basis, access the Positive Input - Details page of the One Time (Positive Input) component, or the Element Detail page of the Element Assignment by Payee and Payee Assignment by Element components, and enter the override values.