Displays the difference between the receipt amount entered in receipt header and the total payment amounts entered in the receipt detail. The system creates an unapplied receipt record for the amount that displays in this field.
Enter the bank account to which the receipt is applied. If you leave this field blank, the system uses the account set up for the AAI item RB, based on the company number that you enter.
Enter the unpaid invoice amount for which you want to create a new invoice record to charge the customer.
CB CD (chargeback reason code)
Enter the code that identifies the reason that a chargeback was generated for an invoice during receipt entry. Typical chargeback reason codes are:
DA: Disputed amounts
DD: Unearned (disallowed) discount amount
The system does not accept blank as a value, even if it is defined in the user defined code table.
Collection Manager Approval Required
Select this option to assign a pending status to:
Fees, if you are setting up fee instructions.
Notices, if you are setting up notification instructions.
If you select this option, the collection manager must approve fees and notices before processing can be completed. If you do not select this option, the system assigns an approved status to fees and notices.
Fees must be approved before the system generates the fee records (RF document type) in the F03B11 table.
Enter the currency code of the cash receipt. If you leave this field blank, the system uses the currency code that is assigned to the company.
Enter the currency code of the amount that is specified in the Minimum Amount field on notification and fee instructions.
Enter the address book number of the party paying the customer invoices, such as the parent company or attorney.
The system does not use the value entered in the Alternate Payor field from the customer record (F03012) as a default value for this field.
If you leave this field blank, the system uses the value from the Payor field.
Enter the address number of the customer and supplier for which you want to perform AR/AP netting.
DA CD (deduction activity code)
Enter the code that represents the activity that you assign to open deduction amounts. The code that you assign must exist in the F03B42 table.
If you are applying a credit memo to an activity, you must select an activity code that is set up for credit memos.
Enter the amount of the deduction represented in the currency of the transaction from which the deduction was generated. For example, if the deduction was generated from Customer Ledger Inquiry, the transaction currency is the currency in which the invoice was entered. If the deduction was generated from a receipt or draft, the transaction currency is the currency in which the receipt or draft was entered.
The currency associated with this amount appears in the Transaction Currency Code field (TCRC).
Enter the code that identifies the reason a customer did not fully pay an invoice. Typical deduction reason codes include:
DG: Damaged Goods
SS: Short Shipment
UD: Undefined Deduction
Enter the amount by which an invoice is reduced if paid by a specific date. The discount taken does not have to be the same as the discount available.
If the discount is earned and the invoice is paid in full, the system completes this field with the amount of the discount available.
If the discount is not earned (the G/L date of the payment is after the discount due date), or the invoice is not paid in full, the system does not complete this field.
You can override the field to specify a different discount amount, including zero.
Enter the date to which the transaction is posted. The system uses the receipt G/L date to retrieve the exchange rate for multicurrency transactions and to determine if the discount is earned.
Enter the offset code that the system uses to retrieve the accounts receivable trade account. If you leave this field blank, the system assigns UC, unless you set a processing option to use the G/L class code from the customer record
Enter the number that the system adds to the invoice due date to extend it for collection purposes. Generally, you specify the number of days that are required for a payment to arrive if it were mailed on the invoice due date.
The system uses grace period days only when fees are calculated for the first time for the invoice. The system uses the value in the Date - Last Fee Calculated field to generate subsequent fees for the same invoice.
Select this option to send workflow messages to collection managers when an invoice becomes overdue and you run the Credit Analysis Refresh program (R03B525). If you do not select this option, the system does not send workflow messages to collection managers.
Enter the amount of the receipt expressed in the transaction (foreign) currency.
If the payment amount is greater than the open amount of the invoice, the system does not calculate chargeback, write-off, or deduction amounts until you override the payment amount to be less than the open invoice amount.
If you specify a payment amount that is greater than the open amount of the invoice, the system displays the overpayment as a negative open amount on the invoice.
Depending on the processing option settings, the system might automatically write off the difference between the open amount of the invoice and the payment amount that you enter.
Enter the address book number of the party paying the customer invoices, such as the parent company or attorney.
The system does not use the value entered in the Alternate Payor field from the customer record (F03012) as a default value for this field.
Displays whether a record has been successfully processed. Depending on the application, the system updates the EDSP field in a table with one of these values:
1 or Y: The record has been successfully processed.
Blank or N: The record has not been processed.
Enter the actual amount of the receipt.
When you exit the Receipt Amount field, the system updates the Amount Unapplied field in the lower right-hand corner of the form.
Enter the date on the check or the date that you enter the receipt into the system. The system copies the value you enter into each line of detail, but you can override the value. The receipt date is used for information and reporting purposes only.
If you leave this field blank, the system uses the G/L date.
Enter a number to identify a receipt. You can set a processing option to have the system assign the receipt number using the Next Numbers program.
Depending on the setting of the processing option for Duplicate Receipt Edit, the system might display a warning or error message if the receipt number has already been entered.
Enter an identifier to assign the relative position within the header or detail information of an EDI transaction—for example, H01, H02, D01, and so on.
Displays the identifier that is used to mark EDI transaction records as header and detail information. This is an EDI function only.
The record type must be 1 (header) for the transaction EDI control information.
Enter a description of the transaction. The system copies the remark that you enter in the header area to the corresponding field in each line of detail, but you can change it.
Enter the user-defined code (UDC) that identifies a temporary credit status. Generally, you assign the code when an account becomes past due. The system automatically updates the temporary credit message based on the notification instructions that you set up for the policy that you assign to the customer. The system can automatically reset the temporary credit message back to the credit message if you activate the option in the policy. You can also manually enter and update the temporary credit message on the customer record.
If you leave this field blank, the system assigns the value of the Credit Message field when an invoice is in the aging category specified and you run the Credit Analysis Refresh program (R03B525).
The system displays the temporary credit message on the transaction entry forms in the JD Edwards EnterpriseOne Accounts Receivable and Sales Order Management systems.
Enter the code that specifies how the system processes a transaction during receipts entry. The system does not process transactions with a blank or invalid type input.
These values can be used in the Standard Receipts Entry program (P03B102):
10: Simple invoice match.
If you enter 10, when you move the cursor out of this field, the system automatically completes the Payment Amount field with the amount of the invoice. If the invoice has an earned discount, the system also completes the Discount Taken field with the amount in the Discount Available field.
11: Invoice match with auto chargeback for discount.
If you enter 11, when you move the cursor out of this field, the system completes the Payment Amount field with the amount of the invoice and the Chargeback Amount field with the amount in the Discount Available field.
15: Invoice match with write-off.
If you enter 15, when you move the cursor out of this field the system automatically completes the Write-Off Amount field with the difference between the payment amount that you enter and the open amount of the invoice.
16: Invoice match with chargeback.
If you enter 16, when you move the cursor out of this field the system automatically completes the Chargeback Amount field with the difference between the payment amount that you enter and the open amount of the invoice.
17: Invoice match with deduction.
If you enter 17, when you move the cursor out of this field the system automatically completes the Deduction Amount field with the difference between the payment amount that you enter and the open amount of the invoice.
These values can be used in the Speed Receipts program (P03B0001):
1: Unapplied receipt.
2: Balance forward receipt.
3: Logged receipt.
4: G/L receipt.
Transaction Disc Avail (transaction discount available)
Enter the amount of the invoice pay item that is eligible to be subtracted from the gross amount when the transaction is paid. The system calculates discount amounts based on the payment term entered on the transaction.
If the system calculates the discount, verify that it applies to the pay item specified. Usually, freight, sales tax, and labor charges that are included in the gross amount do not qualify for discounts.
Enter the amount that the system subtracts from the open amount of the invoice and does not require the customer to pay.