8 Managing Harvest Receipts
This chapter contains the following topics:
8.1 Understanding Receipts
Use weigh tag operations to gather the receipt information in the system. The weight tag operation is a specialized procurement transaction that you use to receive the harvested crop into the processing facility. Typically, the weigh tag operation is the final step for each harvest.
The system creates an inventory receipt when the weigh tag operation is changed to a closed status. After you change the weigh tag operation status to closed, the system does not allow you to make changes to the operation. If you must make a change after the operation status is closed, you can reverse the operation, make the change, and then change the status back to closed.
The system creates an inventory receipt when a the weigh tag is changed to closed status. However, with a partial receipt weigh tag, the system adds a receipt and updates inventory at any status greater than Draft.
In a simple business, the receipt appears to be a straightforward purchase order receipt. The system creates an inventory record for the item at the designated cost.
In more complex grower businesses, the receipt is part of a weigh tag as the vehicle crosses a weigh bridge. The weigh tag references both the harvest ID and the receipt ID. When the weigh tag operation is closed, the system creates a purchase order and a receipt in the Enterprise Requirements Planning (ERP) system.
The system uses the same purchase order number for all receipts against a harvest record.
8.1.1 Weigh Tags
The weigh tag process begins when the delivery person gives the delivery tag to the scale operator and the operator scans or locates the harvest record in the system. After the scale operator weighs the harvest, the system creates a weigh tag with information from the delivery tag and the weigh-in process.
Two types of weigh tags are available:
-
Speed weigh tags are typically entered by dock workers or others that do not have the authority to change the operation after it is created.
Users can enter enough data so that when you close the weigh tag, there is enough information to create a purchase order. However, they cannot change the operation after it is created.
-
Heavy weigh tags enable users to change information including item number, quantity, end-use reservation (EUR), lot information, and so forth.
For each weigh tag, you specify the harvest record to which you are receiving and the quantity you are receiving.
8.1.2 Blend Management
The harvest quantity unit of measure (UOM) must be the same as the winery UOM for the weigh tag harvest to be received into a crush operation. Material type is a required field on the weigh tag configured operation if the quantity goes to the JD Edwards EnterpriseOne Blend Management system.
8.1.3 Contracts
The system issues an optional error or warning message when closing a weigh tag operation if no grower contract exists in the JD Edwards EnterpriseOne Grower Pricing and Payments system. The system can also validate the receipt quantity to the maximum quantity on the contract. You must set the processing option on the Grower Weigh Tag program (P40G700) appropriately to perform the validation against contracts.
If you add a contract to a harvest that has a purchase order, you must cancel the purchase order and then add the contract. If you have recorded receipts against a harvest, you must reverse the receipts, cancel the purchase order, and then add the contract.
8.1.4 Item Matrix Receipts
In many industries, products often have several variations though they share the same basic properties. Using broccoli as an example, the head diameter varies between the first and second harvests. When a mature head is first cut, the head might be seven inches in diameter and only 12 heads can fit into a box. Ten days later, when you cut the side shoots, the heads are 4 inches in diameter and you can fit 18 heads into a box. The broccoli remains the same in its basic properties, such as requirements for storage conditions, shipping, and pricing. But the number of heads contained in each box changes based on the diameter of the each head. In this example, the parent item is the broccoli and the matrix (children) items are the 12-count and 18-count broccoli heads.
The system enables you to use the item matrix functionality when receiving a harvest with a matrix item. When you enter a weigh tag operation for a matrix item, use the Item Matrix option to create multiple detail lines on the purchase order. When you close the operation, the system:
-
Creates a purchase order line for the parent item for the full quantity on the harvest (providing one doesn't exist).
-
Creates detail lines for the matrix (children) items based on the weigh tag quantity.
-
Receives the lines for the matrix (children) lines.
This table shows the system action, affected item, and impact on the item availability:
| System Action | Item | Quantity | Item Availability |
|---|---|---|---|
| Purchase Order Detail line generated | Parent item | Full quantity on the harvest record | Increases the on-receipt quantity |
| Purchase Order Detail lines generated
Receipt generated |
Matrix (children) item | Quantity received on the weigh tag | Increases the on-hand quantity |
After you have entered all the receipts for the harvest, you must manually cancel any remaining quantities on the purchase order.
8.1.5 Lot Attributes
Weigh tag operations have limited dependency on farming operations. You can maintain lot attribute information for EURs, composition, ownership, styles, quality, comments, accumulated additives, and costs on both types of operations. When you create a weigh tag for a harvest record that also has previous farming operations, the system carries forward the lot attribute information. After you enter the first weigh tag, if you add another farming operation to that harvest record, the lot attributes do not carry forward to additional weigh tags. When you change or close the weigh tag, the system pulls the new lot information into the lot attributes.
The system requires an EUR on a weigh tag that has a receipt quantity. If only one EUR exists on the harvest record, the system selects that EUR. When multiple EURs exists on the harvest record, you can choose the EUR when creating or modifying the weigh tag. If you must select multiple EURs, you must use the Lot Attributes form.
8.1.6 Internal Versus External Ownership
A weigh tag is internally owned unless you select the External Ownership check box on the Edit Weigh Tag Master form. When you close the weigh tag, the system generates a purchase order. The Grower Weigh Tag program (P40G0700) calls a different version of the Purchase Order Entry program (P4310) depending on the ownership. You should set up two versions that reference different line types:
-
Internal ownership: Use a line type that interfaces with JD Edwards EnterpriseOne Accounts Payable.
-
External ownership: Use a line type that does not interface with JD Edwards EnterpriseOne Accounts Payable.
The reason for having the versions use different line types is when a harvest is internally owned, the company pays for it. Harvests that are externally owned are purchased by an outside entity and should not interface with accounts payable. After you create the first weigh tag for a harvest, additional weigh tags use the same purchase order and therefore use the same line type.
For example, you create a weigh tag that is internally owned. When you close the weigh tag, the system generates a purchase order using line type S. You create another weigh tag, for the same harvest record, the External Ownership check box is disabled and displays the value of the initial receipt. When you close the weigh tag, the system adds another line to the purchase order using the same line type used on the initial receipt. In this example, the system uses line type S. When you have a harvest record that is partially owned by an external entity, you should use the harvest suffix to create unique harvest records.
8.1.7 Advanced Pricing
You can use the JD Edwards EnterpriseOne Advanced Pricing system with the JD Edwards EnterpriseOne Grower Management system. To use advanced pricing functionality, you must set the Price at Receipt processing option in the PO Receipts program (P4312) to a one. When you close a weigh tag, the receipt is repriced according to the advanced pricing rules.
If the item being received is not a standard cost item and there are adjustments, the system creates separate journal entries for the adjustments. The system does not allow you to change the adjustments when closing the weigh tag. After the operation is closed, you can inquire on and make adjustments to the receipt record. This example shows two adjustments:
8.2 Entering Weigh Tag Receipt Operations
This section lists prerequisites and discusses how to:
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Set processing options for Grower Weigh Tag Receipts (P40G30).
-
Set processing options for Grower Weigh Tags (P40G0700).
-
Enter weigh tag receipt operations.
-
Edit Weigh Tag Master.
-
View lot details.
8.2.1 Understanding Weigh Tag Operations
A weigh tag is a specialized procurement transaction that you use to receive crops into your processing facility. Your harvest receipt is part of a weigh tag, which results when a vehicle crosses a weigh bridge.
You record the weight of the received crop, along with attributes, such as quality, end-use reservation (EUR), and costs, to provide more information on the crop. You can use this information in the blending process in the JD Edwards EnterpriseOne Blend Management system. While a weigh tag is generally a weight transaction, you can define different units of measure or use product variants (matrix items) to receive items in unit quantities rather than weight only.
You can use scale tickets or other non-weigh bridge documents to provide the information for in the weigh tag receipt.
This diagram illustrates the weigh tag process:
8.2.1.1 Crop Receipts Using Weigh Tags
The weigh tag process usually begins when a vehicle crosses a weigh bridge and the operator locates the harvest record in the system. The harvest is weighed, and you create the weigh tag with information from the delivery tag and the weigh-in process.
You create a weigh tag operation from the configured operation that you set up using the weigh tag (WT) base operation. This is also a quality operation, which means that you can enter quality tests and results on the weigh tag operation. The receipt is not complete until the weigh tag is closed. The system does not create a purchase order or receipt and no on-hand inventory is available in either the ERP or JD Edwards EnterpriseOne Blend Management systems until you close the weigh tag.
(Release 9.1 Update) The system can also calculate the receipt quantity based on the net receipt weight or the secondary quantity that you enter during the weigh tag operation through the Weigh Tag Receipt program (P40G30). The system uses the following methodology to calculate the receipt quantity:
-
If the net receipt weight is available and you do not enter the secondary quantity for the weigh tag, the system calculates the receipt quantity based on the net receipt weight.
-
If the net receipt weight is available and you enter the secondary quantity for the weigh tag, the system calculates the receipt quantity based on the net receipt weight.
-
If the net receipt weight is not available, and if you enter the secondary quantity and secondary UOM for the weigh tag, then the system calculates the receipt quantity based on the secondary quantity. In this scenario, when you click Save and Close in the Edit Weigh Tag Master form, the system displays an informational message, indicating that the receipt quantity has been adjusted based on the secondary quantity. The system also displays the adjusted receipt quantity in the Receipt Quantity field. After you click Save and Close again, the adjusted receipt quantity is displayed in the Weigh Tag grid. In the Weigh Tag grid, you cannot modify the adjusted receipt quantity value though the Receipt Quantity field is editable. If you attempt to modify the receipt quantity, the system displays an informational message, indicating that the receipt quantity has been adjusted based on the secondary quantity, and the system displays the previous value.
You can modify the receipt quantity in the Weigh Tag Workbench program (P31B94) only if the Secondary Quantity field and the Net Receipt Weight field are blank in the Edit Weigh Tag Master form.
For calculating the receipt quantity, the system uses the item unit of measure (UOM) conversions data in the Item Unit of Measure table (F41002) if the item UOM conversions exist. If the item UOM conversions do not exist, the system uses the standard UOM conversions data in the Unit of Measure Standard Conversions table (F41003). If the item UOM conversions or the standard UOM conversions do not exist, the system displays an error message, indicating that the UOM conversion was unsuccessful.
You can update receipts and inventory immediately by setting the Partial Receipts Control Flag option for a configured operation. When you save a partial receipt type weigh tag operation at any status greater than Draft, the system:
-
Disables Block Code, Harvest Period, and Harvest suffix after updating receipts and inventory.
-
Enables quantity for change.
-
Records a receipt record to the Purchase Order Receiver table (F43121). The new receipt record is for the difference in quantity when the quantity on an existing weight tag changes.
-
Increments item availability quantity in the Item Location (F41021) table. The system updates the on hand quantity for the difference in quantity on an existing weigh tag.
Note:
Make sure the No Blend option is activated in the Weigh Tag Details program (P31B77). -
Updates the Item Ledger table (F4111) for each changed quantity.
-
Adds a receipt type record to the Pay on Proceeds Log table (F40G95) if the harvest item exists in the Pay on Proceeds item Cross Reference table (F40G90).
You use the purchase order that the system creates with the first weigh tag closure from the harvest for all subsequent weigh tags for that harvest.
This table compares a standard weigh tag to a partial receipt weigh tag:
| Table | Partial Receipt Weigh Tag | Standard Weigh Tag |
|---|---|---|
| F31B65 | The partial receipt flag is updated when the weigh tag is created. | The partial receipt flag is updated when the weigh tag is created. |
| F31B85 | The partial receipt flag is updated when the weigh tag is created. | The partial receipt flag is updated when the weigh tag is created. |
| F40G95 | Record is added or updated on Save and Close for operation with status greater than Draft. | Record is added or updated on Save and Close for operation with status equal Closed. |
| F4111 | Inventory is updated on Save and Close for operation with status greater than Draft. | Inventory is updated on Save and Close for operation with status equal Closed. |
| F41021 | Inventory is updated on Save and Close for operation with status greater than Draft. | Inventory is updated on Save and Close for operation with status equal Closed. |
| F43121 | Receipts are updated on Save and Close for operation with status greater than Draft. | Receipts are updated on Save and Close for operation with status equal Closed. |
8.2.1.2 Purchase Orders
The system automatically generates purchase orders for the processing facility based on the weigh tag information. When you close a weigh tag operation, the system creates the purchase order and the corresponding purchase receipt in the JD Edwards EnterpriseOne Procurement system. The receipt of the crop updates the on-hand quantity of the item in the JD Edwards EnterpriseOne Inventory Management system. Valid purchase order setup is required to allow the automatic creation of purchase orders by the Weigh Tag program.
8.2.1.3 Blend Integration
When you close a weigh tag, the system creates a blend transaction (document type ID). However, you can direct the system to not create blend transactions by selecting the No Blending check box on the Edit Weigh Tag Master form.
8.2.2 Prerequisites
Before you complete the tasks in this section, set up configured operations.
8.2.3 Forms Used to Enter Weigh Tag Receipt Operations
8.2.4 Setting Processing Options for Grower Harvest and Weigh Tag Receipt Operations (P40G30)
Use these processing options to control how the system processes information and define default versions.
8.2.4.1 General
These processing options control whether the actual value fields are displayed and whether the system runs the Calculate Work Order Status process automatically.
- 1. Enter Actuals
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(For future use.)
- 2. Run Calculate Work Order Status (R31B19)
-
Specify whether the Work Order Status batch process is run immediately following the addition of a work order. The Work Order Status batch process uses the operation statuses to determine the work order status. Values are:
Blank: Do not automatically run the batch process.
1: Run the Work Order Status batch process automatically.
- 3. Re-Schedule Operations Flag
-
Specify whether the system displays the Reschedules Operations option on the form. You must display the option to reschedule all subsequent operations when you change the actual start date on an operation. Values are:
1: Reschedule operations.
Blank: Do not reschedule operations.
8.2.4.2 Process
This processing option controls whether the system displays the purchase order and receipt when generated.
- Purchase Order and Receipts
-
Specify whether the system displays the purchase order and receipts information. Values are:
Blank: Display the purchase order and receipts information.
1: Hide the purchase order and receipts information.
8.2.4.3 Versions
These processing options specify the versions that the system uses.
- 1. Calculate Work Order Status (R31B19)
-
Enter the version of the Calculate Work Order Status program (R31B19) that the system uses. If you leave this processing option blank, the system uses version XJDE0001.
- 2. Grower Weigh Tag Process (P40G0700)
-
Enter the version of the Grower Weigh Tag Processing Options program (P40G0700) that the system uses. If you leave this processing option blank, the system uses version ZJDE0001.
- 3. Matrix Order Entry (P41902)
-
Enter the version of the Matrix Order Entry program (P41902) that the system uses. If you leave this processing option blank, the system uses version ZJDE0001.
- 4. Weigh Tag Master Details (P31B77)
-
Enter the version of the Weigh Tag Master Details program (P31B77) that the system uses. If you leave this processing option blank, the system uses version ZJDE0001.
8.2.5 Setting Processing Options for Grower Weigh Tag Processing Options (P40G0700)
Use these processing options to determine system processes and define default versions.
8.2.5.1 Process
These processing options control whether the system allows receipts without a contract, what type of message is generated when the receipt quantity exceeds the contracted minimum, and whether the system performs inventory issues to the first operation in the JD Edwards EnterpriseOne Blend system.
- 1. Allow receipt without a contract
-
Specify whether the system allows a receipt without a contract. Values are:
Blank: Allow receipts without having a contract.
1: Allow receipts but issue a warning message.
2: Do not allow receipts and issue an error message.
If you are not using the JD Edwards EnterpriseOne Grower Pricing and Payments system, leave this processing option blank.
- 2. Contracted maximum quantity validation
-
Specify whether the system issues a warning message or an error message when the receipt quantity exceeds the contracted maximum. Use this processing option when Contract Quality Control is activated. Values are:
Blank: Issue a warning if the harvest receipt quantity exceeds the contracted maximum.
1: Issue a hard error message if the harvest receipt quantity exceeds the contracted maximum.
If you are not using the JD Edwards EnterpriseOne Grower Pricing and Payments system, leave this processing option blank.
- 3. Inventory to Blend
-
Specify whether the system performs an inventory issue to the JD Edwards EnterpriseOne Blend Management system. The system issues inventory to blend only if this option is blank and the JD Edwards EnterpriseOne Blend Management system (SY31B) is activated. Values are:
Blank: Issue inventory to the JD Edwards EnterpriseOne Blend Management system.
1: Do not issue inventory.
- 4. Price History View Options
-
Use this processing option to specify price history view options. Values are:
Blank: You can edit price adjustments on closed weigh tags.
1: Pricing adjustments are view only.
2: Pricing adjustments cannot be viewed or edited.
- 5. No contract override or adjustments applied
-
Use this processing option to indicate how the system responds if no contract override or adjustments are applied. Values are:
Blank: The system does not issue an error or warning.
1: The system issues a warning.
2: The system issues an error message.
If you are not using the JD Edwards EnterpriseOne Grower Pricing and Payments system, leave this processing option blank.
8.2.5.2 Versions
These processing options specify the versions that the system uses.
- 1. Purchase Order Entry (P4310) - Internal Ownership
-
Enter the version of the Purchase Order Entry program that the system uses to generate a purchase order. If you leave this processing option blank, the system uses version ZJDE0001.
This version should be set up using a line type that interfaces with JD Edwards EnterpriseOne Accounts Payable.
- 2. Purchase Order Entry (P4310) - External Ownership
-
Enter the version of the Purchase Order Entry program that the system uses to generate a purchase order. If you leave this processing option blank, the system uses version ZJDE0001.
This version should be set up using a line type that does not interface with the JD Edwards Accounts Payable system.
- 3. Purchase Order Receipts (P4312)
-
Enter the version of the Purchase Order Receipts program that the system uses to generate a receipt. If you leave this processing option blank, the system runs version ZJDE0001.
Note:
In order to use advanced pricing functionality, set the Price at Receipt processing option to 1.
8.2.6 Entering Weigh Tag Receipt Operations
Access the Grower Weigh Tag form.
Figure 8-3 Grower Weigh Receipt Operation form
Description of "Figure 8-3 Grower Weigh Receipt Operation form"
- Operation Number
-
Displays a unique numeric identifier for an existing operation. This number is system-generated when the weigh tag operation is saved.
- Work Order Number
-
Displays a numeric work order number.
- Configured Operation
-
Displays the configured operation that is entered on the Configured Operation Code Selection form.
- Branch
-
Displays the default branch address book number for the operation.
- Creator
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Supplies the user's system sign-in. You must enter each user sign in the address book master.
- Operation Status
-
Select the operation status. The system supplies a status of Draft when initially adding an operation. When you create the weigh tag, you can override the status with any value except Closed. The operation statuses are:
Active
Actual
Cancelled
Closed
Draft
8.2.6.1 General
Select the General tab.
Figure 8-4 Edit Grower Operation form: General tab
Description of "Figure 8-4 Edit Grower Operation form: General tab"
- Instructed Start Date
-
Enter the planned start date and time for the operation, or the system enters the date and time. The system calculates this date and time by subtracting the value in the Instructed Duration field from the value in the Instructed End Date field.
- Instructed End Date
-
Enter the planned end date and time for the operation, or the system enters the date. The system calculates the date by adding the value in the Instructed Duration field to the value in the Instructed Start Date field.
- Instructed Duration
-
Enter the elapsed time, or the system enters the duration. The system calculates the time by taking the difference between the value in the Instructed Start Date field and the value in the Instructed End Date field.
- Duration UOM (duration unit of measure)
-
Select the duration UOM. Values are:
Blank
Days
Hours
Minutes
Seconds
- Actual Start Date
-
Enter the actual start and time for the operation, or the system enters the date. The system calculates this by subtracting the value in the Actual Duration field form the value in the Actual End Date field. This value is never blank because the system uses this value for sequencing operations with dependencies.
- Actual End Date
-
Enter the actual end date and time for the operation, or the system enters the date. The system calculates this by adding the value in the Actual Duration field to the value in the Actual Start Date field.
- Actual Duration
-
Enter the operation duration, or the system enters the duration. The system calculates the difference between the Actual Start Date and Actual End Date fields.
- Creation Date
-
Displays the date that the operation was entered into the system.
8.2.6.2 Instructions
Select the Instructions tab.
- Text
-
Enter free-form text to provide detailed instructions for performing the operation. You can attach information to the operation, including text, images, object linking and embedding (OLE), shortcuts, files, and uniform resource locators (URLs). Instructions are typically used to communicate detailed instructions for performing the operation.
8.2.6.3 Comments
Select the Comments tab.
- Text
-
Enter free-form text containing additional comments regarding the operation. You can attach information to the operation, including text, images, OLEs, shortcuts, files, and URLs. Comments are typically used to communicate historical information about what happened while performing the operation.
8.2.6.4 Misc.
Select the Misc. tab.
Figure 8-5 Edit Grower Operation form: Misc. tab
Description of "Figure 8-5 Edit Grower Operation form: Misc. tab"
- Category Code 1 - 5
-
Enter user-defined codes (UDCs) (31B/B2–B5) to further define the operation. Category Code 1 displays the base operation.
- Alternate Operation Number
-
Enter an additional operation number to identify an outside processor's reference number or to track information after the fact. The system does not validate this number.
- Composition Material Type
-
Enter a code for the material type.
8.2.6.5 Weigh Tags
Select the Weigh Tags tab. You must click Save and Continue to activate this tab.
Figure 8-6 Edit Grower Operation form: Weigh Tags tab
Description of "Figure 8-6 Edit Grower Operation form: Weigh Tags tab"
- Weigh Tag
-
Enter the number that identifies the receipt. If you leave this field blank, the system generates a weigh tag number.
- Block Code
-
Enter the block code for which the harvest is being received.
- Harvest Period and Harvest Suffix
-
Enter the harvest period and suffix for which the harvest is being received.
The harvest suffix is optional. Use a harvest suffix when you must track information on a smaller part of a block, you can create a subharvest record using the harvest suffix. For example, you can differentiate between an experimental crop and the regular crop.
- Receipt Quantity
-
Enter the quantity that is being received. You can also enter detail weigh tag information on the Weigh Tag Master form. The system calculates the receipt quantity and populates this field.
- EUR Short Code (end use reservation short code)
-
Select the EUR short code for the received harvest.
When there is only one EUR on the harvest record, the system selects that EUR. When multiple EURs exist on the harvest record, you must select an EUR.
Note:
Use Instruct Lot Attributes to assign multiple EURs to the weigh tag. When multiple EURs are selected, the system displays a plus sign next to the first EUR. You can also use this form to select an EUR that has not been assigned to the harvest.If no EUR is specified on the Instruct Lot Attributes form, the system uses UNKNOWN.
8.2.6.6 Quality
Access the Quality tab. The Quality tab is available only when the configured operation is set to enable the form.
Figure 8-7 Edit Grower Operation form: Quality tab
Description of "Figure 8-7 Edit Grower Operation form: Quality tab"
- Select Vessel
-
Select the weigh tag for which you want to enter quality results.
- Tester
-
Enter the name of the tester.
- Date Tested
-
Enter the quality test date. The system uses today's date if you do not enter a date.
- Test ID
-
Enter the unique identification for a test on an item. Test definition values are set up in the Test Revisions program (P3701) in the JD Edwards EnterpriseOne Quality Management system.
- Result
-
Enter the result of the quality test.
8.2.6.7 Equipment
Select the Equipment tab.
- Equipment Number
-
Enter an identifier for a piece of equipment that performs this operation. The system uses this information to schedule the equipment on the block when required and to manage cost control. Values are set up in the Equipment Attributes program (P31B05).
- Business Unit
-
Enter the business unit that owns the equipment. Costs are pulled from the business unit and equipment number record.
- Actual Time
-
Enter the actual time a work group or staff member spent on an operation or the actual time a piece of equipment was used on an operation.
- Time UOM (time unit of measure)
-
Select the code for the time duration.
- Equipment Parameter Text
-
Enter free-form text detailing information for the piece of equipment that is used in this operation.
8.2.6.8 Consumables
Select the Consumables tab.
- Item Number
-
Enter an item number for anything that is consumed by the operation.
8.2.6.9 Resources
Select the Resources tab.
- Work Group Code
-
Specify the work group code for the operation. Values are set up in the Work Groups program (P31B11).
- Staff Number
-
Specify a staff number for the operation. The system enables you to enter either a staff number or a work group code. Values are set up in the Staff Information program (P31B02).
- Actual Time
-
Enter the actual time that a work group or staff member spent on an operation.
- Time UOM (time unit of measure)
-
Select the code for the time duration.
8.2.7 Editing Weigh Tag Master
Access the Edit Weigh Tag Master form.
Figure 8-8 Edit Weigh Tag Master form (1 of 2)
Description of "Figure 8-8 Edit Weigh Tag Master form (1 of 2)"
Figure 8-9 Edit Weigh Tag Master form (2 of 2)
Description of "Figure 8-9 Edit Weigh Tag Master form (2 of 2)"
- Weigh Tag Vessel Number
-
Displays the weigh tag number. The system generates this number if it was left blank on the Weigh Tag Receipt form.
- Secondary Quantity
-
Displays the secondary quantity and unit of measure field when set up on the Item Master program. This field appears on data entry screens if the secondary unit of measure operation is selected on the Inventory Constants form.
Note:
If you enter a value in this field and the Net Receipt Weight field is blank, the system calculates the receipt quantity for the weigh tag based on this value. - Alternate Weigh Tag Document
-
Enter an alternate weigh tag document. This is a free-form field.
- Truck/Bin Method
-
Enter a code to indicate the option for reporting actual weights on a weigh tag. Values are:
T: Truck only
B: Bins only
- Weight UOM (weight unit of measure)
-
Displays the unit of measure. This value is pulled from weight unit of measure setup in the Winery Constants program (P31B13).
- Gross Weight In
-
Enter the scale reading of the fully loaded truck or bins when entering the facility.
- Tare Weight Out
-
Enter the scale reading of the empty truck upon leaving the facility. This reading may or may not include bins.
- Miscellaneous Weight
-
Enter the weight of material other than grapes (MOG), dirt, or any other unwanted material in the received harvest. As another example, when you receive a tuber harvest, you wash it and then reweigh. The difference is considered miscellaneous weight.
- Net Receipt Weight
-
Displays the system-calculated net receipt weight of the harvest. This number is calculated by subtracting the tare weight out, miscellaneous weight, and container weight from the gross weight in.
- Bin Weight In
-
Enter the weight of one empty bin that brought the harvest into the facility.
- Number Of Bins In
-
Enter the number of bins that were brought into the facility.
- Bin Type In
-
Enter a UDC (31B/BI) indicating the type of bin in which the weigh tag goods were brought into the receiving dock or the farm.
- Bin Weight Out
-
Enter the weight of one empty bin going out.
- Number Of Bins Out
-
Enter the number of bins leaving the facility.
- Bin Type Out
-
Enter a UDC (31B/BI) indicating the type of bins in the truck leaving the receiving dock or farm after receiving the goods.
- Container Weight
-
Displays the system-calculated net weight of the containers in which the harvest was transported. The container weight is calculated using this formula: (bin weight in × number of bins) - (bin weight out × number of bins out).
- Vehicle License Number
-
Enter the registration license plate number that is found on the vehicle that brought the goods to the receiving dock.
- Trailer License Number 1 and Trailer License Number 2
-
Enter the registration license plate number that is found on the trailers.
- Driver Name
-
Enter the name of the vehicle driver who delivered the goods to the weigh tag station or the receiving dock.
- Driver License Number
-
Enter the license number of the driver who delivered the goods.
- Carrier Name
-
Enter name of the carrier that delivered the goods.
- Loop Number
-
Enter the loop number. The system uses this field to track where the truck is going. Each road within the receipt facility is assigned a loop number.
- Inspector Number
-
Enter the address book number for the inspector who performed the crop inspection. This field is enabled only when you select the Crop Inspected check box.
- Weigh Master Number
-
Enter the address book number for the weigh master.
- Last Load
-
Select to specify that this receipt was the last load that was delivered for the harvest. Once you select this field, the system issues a warning if you attempt to receive additional weigh tags for the same harvest.
- External Ownership
-
Select to specify that the received harvest is externally owned. External ownership notifies the system that the receiving facility for the harvest is outside the company. If you do not select this field, the system considers the harvest internally owned. Use different versions of the Purchase Order Entry program when creating the associated purchase order for internally and externally owned harvests.
- No Blending
-
Select the check box to specify that the system uses weigh tag transactions only within the JD Edwards EnterpriseOne Grower Management system. Deselect the check box to specify that the system pushes weigh tag transactions to the JD Edwards EnterpriseOne Blend Management system.
- Directed Harvest
-
Select to specify that the harvest was performed per the facility instructions. Deselect to indicate that the harvest is based on the maturity dates. The JD Edwards EnterpriseOne Advanced Pricing system can use this check box to price the receipt.
- Crop Inspected
-
Select to specify that the received item is to be inspected before delivery. The JD Edwards EnterpriseOne Advanced Pricing system can use this check box to price the receipt.
- Machine Harvest
-
Select to specify that the harvest was machine harvested. The JD Edwards EnterpriseOne Advanced Pricing system can use this check box to price the receipt.
- Cost Component
-
Enter a code identifying a cost bucket within a facility. The system summarizes the individual rates that are defined for a cost group by cost component. The system costs lots at the cost component level. You define a rate as a cost per unit or cost per unit per period.
This field is required for a weigh tag and is set up in the associated configured operation.
- Commodity Code
-
Enter a commodity code for the received goods.
- Partial Receipts Control Flag
-
The Partial Receipts Control Flag determines when the quantity that is received on a Weigh Tag is updated to inventory. It also determines the point at which a receipt line is added or updated for the received quantity.
Deselect the option to update inventory and receipts when the operation status is Closed.
Select the option to update inventory and receipts when the operation status is greater than Draft.
- Location
-
Enter the inventory storage location where the goods are received.
- Lot/Serial
-
Enter a number that identifies a lot or a serial number. A lot is a group of items with similar characteristics.
- Country of Origin
-
For an existing lot, the system displays the country of origin value from the lot master record. If the weigh tag does not have a lot, the system displays the country of origin value from the supplier's address book record found on the weigh tag. Also, you can manually enter the country of origin value or you can use the visual assist to access the P41LOCN program to select the country of origin value.
Note:
If the item/branch requires country of origin and you leave the field blank, the system displays an error message. - Memo Lot 1 and Memo Lot 2
-
Enter a higher classification or grouping of serial numbers or lots for the processed goods.
- Supplier Lot
-
Enter the supplier's lot number for the received goods.
8.2.8 Viewing Lot Details
Access the View Wine Lot Details form.
8.2.8.1 Lot Attributes
Select the Lot Attributes tab.
Figure 8-10 View Wine Lot Details form: Lot Attributes tab
Description of "Figure 8-10 View Wine Lot Details form: Lot Attributes tab"
8.2.8.2 EUR
Select the EUR tab.
Figure 8-11 View Wine Lot Details form: EUR tab
Description of "Figure 8-11 View Wine Lot Details form: EUR tab"
8.2.8.3 Composition
Select the Composition tab.
Figure 8-12 View Wine Lot Details form: Composition tab
Description of "Figure 8-12 View Wine Lot Details form: Composition tab"
8.2.8.4 Style
Select the Style tab.
8.2.8.5 Owner
Select the Owner tab.
Figure 8-13 View Wine Lot Details form: Owner tab
Description of "Figure 8-13 View Wine Lot Details form: Owner tab"
8.2.8.6 Acc Additives (accumulated additives)
Select the Acc Additives tab.
8.2.8.7 Comments
Select the Comments tab.
8.2.8.8 Summary Attributes
Select the Summary Attributes tab.
Figure 8-14 View Wine Lot Details form: Summary Attributes tab
Description of "Figure 8-14 View Wine Lot Details form: Summary Attributes tab"
8.2.8.9 Lot Costs
Select the Lot Costs tab.
Figure 8-15 View Wine Lot Details form: Lot Costs tab
Description of "Figure 8-15 View Wine Lot Details form: Lot Costs tab"
8.2.8.10 Quality Results
Select the Quality Results tab.
8.3 Entering Speed Weigh Tags
This section provides an overview of speed weigh tags and discusses how to:
-
Set processing options for Grower Speed Weigh Tag (P40G301).
-
Enter speed weight tags.
8.3.1 Understanding Speed Weigh Tags
This diagram shows the speed weigh tag entry process:
The Grower Speed Weigh Tag program (P40G301) is an entry only application. Typically, dock workers or those who do not have authority to change the operation, enter speed weigh tags. You can enter enough data so that when you close the weigh tag, there is enough information to create a purchase order. However, you cannot change any data, such as the receipt quantity or the status, after the weigh tag is created.
If you attempt to create a weigh tag when the Partial Receipts Control Flag options is selected on the configured operation, the system displays an error.
8.3.1.1 Harvest Estimates
Before closing a weigh tag, you should verify that a harvest estimate is entered and that the estimate is up to date. When the first weigh tag is closed, the system uses the estimate quantity as the quantity on the purchase order.
8.3.2 Forms Used to Enter Speed Weigh Tags
8.3.3 Setting Processing Options for Grower Speed Weigh Tag (P40G301)
Use these processing options to set display values, control system processing, and define default version.
8.3.3.1 General
These processing options control whether users can enter actual values and whether the Work Order Status batch program runs when a work order is generated.
- 1. Enter Actuals
-
(For future use)
- 2. Run Calculate Work Order Status (R31B19)
-
Specify whether the Work Order Status batch process (R31B19) is automatically run following the addition of a work order. The Work Order Status batch process uses the operation statuses to determine the work order status. Values are:
Blank: Do not run the batch process.
1: Run the batch process.
8.3.3.2 Display
These processing options specify whether the Get button and the Purchase Order and Receipts button appear on the form.
- 1. Display Get Buttons
-
Specify whether to display the Get buttons for the Gross Weight In and Tare Weight Out fields. Values are:
Blank: Do not display the Get button.
1: Display the Get button.
- 2. Purchase Order and Receipts
-
Specify whether to display the purchase order and receipts information. Values are:
Blank: Do not display the information.
1: Display the information.
8.3.3.3 Process
These processing options control whether the Get buttons display on the form.
- 1. Function Name for Gross Weight In Get Button
-
Identify the name of the business function to call to return the gross weight amount.
A Get button appears next to the Gross Weight In field in the Speed Weigh Tag Entry program (P40G301). You can use the button to call a user-specified function that returns the gross weight amount.
Note:
Use this with processing option on the Display tab, which controls whether to show or hide the Get button. - 2. Function Name for Tare Weight Out Get Button
-
Identify the name of the business function to call to return the tare weight amount.
A Get button appears next to the Tare Weight Out field in the Speed Weigh Tag Entry program (P40G301). You can use this to pass the tare weight amount to a user-specified function.
Note:
Use this with processing option on the Display tab, which controls whether to show or hide the Get button.
8.3.3.4 Versions
These processing options control the versions that are called by the program.
- 1. Calculate Work Order Status (R31B19)
-
Specify the version of the Calculate Work Order Status program (R31B19) that the system uses when automatically updating the work order status. If this processing option is left blank, the system uses version XJDE0001.
- 2. Grower Weigh Tag Process (P40G0700)
-
Specify the version of the Purchase Order Receipts program (P4312) to use. If this processing option is left blank, the system uses version ZJDE0001.
8.3.4 Entering Speed Weigh Tags
Access the Speed Weigh Tag Entry form.
- Configured Operation
-
Enter a configured operation code.
- Operation Description
-
Enter the operation description.
- Status
-
Enter the status for the weigh tag operation. The system uses Draft in the status field.
- Composition Material Type
-
Enter a code that represents the material type that is being received.
- Branch
-
Enter the branch plant of the grower.
- Instructed Start Date
-
Enter the instructed start date for the operation.
- Instructed End Date
-
Enter the instructed end date for the operation.
8.3.4.1 Harvest / Weights
Select the Harvest / Weights tab.
Figure 8-18 Speed Weigh Tag Entry form: Harvest / Weights tab
Description of "Figure 8-18 Speed Weigh Tag Entry form: Harvest / Weights tab"
- Block Code
-
Displays the block code for which the weigh tag is being received.
- Harvest Period and Harvest Suffix
-
Displays the harvest period and suffix for which the weigh tag is being received.
- Inspector Number
-
Enter the address book number for the inspector who performed the crop inspection. This field is enabled only when you select the Crop Inspected check box.
- Weighmaster Number
-
Enter the address book number for the weigh master.
- EUR (end-use reservation)
-
Select the EUR short code for the received harvest. If no EUR is specified, the system uses UNKNOWN.
- Directed Harvest
-
Select to specify that the harvest was performed per the winery instructions. Deselect the check box to indicate that the harvest is based on the maturity dates.
- Machine Harvest
-
Select to specify that the harvest was machine harvested.
- Crop Inspected
-
Select to specify that the received item is to be inspected before delivery. The JD Edwards EnterpriseOne Advanced Pricing system can use this check box to price the receipt.
- Last Load
-
Select to specify that this receipt was the last load delivered for the harvest.
- Gross Weight In
-
Enter the scale reading of the fully loaded truck or bins when they are entering the facility.
You can also calculate the weight using a function that you call by clicking the Get button.
Set up a version of the program that specifies this function and for which the Get button is enabled.
- Tare Weight Out
-
Enter the scale reading of the empty truck upon leaving the facility. This reading may or may not include bins.
You can also calculate the weight using a function that you call by clicking the Get button.
Set up a version of the program that specifies this function and for which the Get button is enabled.
- Miscellaneous Weight
-
Enter the weight of material other than grapes (MOG), dirt, or any other unwanted material in the received harvest.
- Net Receipt Weight
-
Displays the system-calculated net receipt weight of the harvest. This number is calculated by subtracting the tare weight out, miscellaneous weight, and container weight from the gross weight in.
- Receipt Quantity
-
Enter the quantity that is being received. You can also enter weigh tag detailed information on the Weigh Tag Details form. The field is populated with the system-calculated receipt quantity.
- Secondary Quantity
-
Enter a secondary receipt quantity. The system displays this field when the secondary unit of measure option in Inventory Constants is selected.
- Bin Weight In
-
Enter the weight of one empty bin.
- Number Of Bins In
-
Enter the number of bins that were brought into the facility.
- Bin Type In
-
Enter a code (31B/BI) indicating the type of bin in which the weigh tag goods were brought into the receiving dock or the farm.
- Bin Weight Out
-
Enter the weight of one empty bin going out.
- Number Of Bins Out
-
Enter the number of bins leaving the facility.
- Bin Type Out
-
Enter a code (31B/BI) indicating the type of bins in the truck leaving the receiving dock after receiving the goods.
- Container Weight
-
Displays the system-calculated net weight of the container in which the harvest was transported.
8.3.4.2 Transportation
Select the Transportation tab.
Figure 8-19 Speed Weigh Tag Entry form: Transportation tab
Description of "Figure 8-19 Speed Weigh Tag Entry form: Transportation tab"
- Vehicle License Number
-
Enter the registration license-plate number that is found on the vehicle that brought the goods to the receiving dock.
- Trailer License Number 1 and Trailer License Number 2
-
Enter the registration license plate number that was found on trailers.
- Truck/Bin Method
-
Enter a code to indicate the option for reporting actual weights on a weigh tag. Values are:
T: Truck only
B: Bins only
- Driver Name
-
Enter the name of the vehicle driver who delivered the goods to the weigh tag station or the receiving dock.
- Driver License Number
-
Enter the license number of the driver who delivered the goods.
- Carrier Name
-
Enter the name of the carrier that delivered the goods.
- Loop Number
-
Enter the loop number. The system uses this field to track where the truck is going. Each road within the receipt facility is assigned a loop number.
8.3.4.3 Item / Order
Select the Item/Order tab.
Figure 8-20 Speed Weigh Tag Entry form: Item / Order tab
Description of "Figure 8-20 Speed Weigh Tag Entry form: Item / Order tab"
- Item Number
-
The system uses the item number from the harvest record.
- Cost Component
-
Select a user-defined code identifying a cost bucket within an operation. Individual rates that are defined for a cost group are summarized by cost component. The lot cost is calculated at the cost component level. A rate is defined as a cost per unit or cost per unit per period.
- Commodity Code
-
Select a user-defined code identifying the commodity code for the harvest that is being received.
- Memo Lot 1 and Memo Lot 2
-
Enter a higher classification or grouping of serial numbers or lots for the processed goods.
- Partial Receipts Control Flag
-
The Partial Receipts Control Flag determines when the quantity that is received on a Weigh Tag is updated to inventory. It also determines the point at which a receipt line is added or updated for the received quantity.
Deselect the option to update inventory and receipts when the operation status is Closed.
Select the option to update inventory and receipts when the operation status is greater than Draft.
- External Ownership
-
Select to specify that the received harvest is externally owned.
- No Blending
-
Select the check box to specify that the system uses weigh tag transactions only within the JD Edwards EnterpriseOne Grower Management system. Deselect the check box to specify that the system pushes weigh tag transactions to the JD Edwards EnterpriseOne Blend Management system.
8.4 Entering Speed Actuals for Weigh Tags
This section provides an overview of speed actuals for weigh tags and discusses how to enter speed actuals for weigh tags.
8.4.1 Understanding Speed Actuals for Weigh Tags
To enter actual values for weigh tags, you access the Speed Actuals Update form from the Weigh Tag Workbench program (P31B94). Use this form to update weigh tag information for multiple weigh tag operations and multiple weigh tags on the same operation. The Speed Actuals Update form enables you to update operation dates, status, equipment and resources, but also weigh tag details, such as harvest, weight, transportation, item, and order information.
In terms of lot attributes, you can update EUR and quality information on the Speed Actuals Update form. To revise any other lot attributes, you must access the Instruct Lot Attributes form.
You can update weigh tag operations on this form only if the operation is not yet closed or canceled.
|
Note: Depending on how you set the processing options for the Grower Speed Weigh Tag program (P40G301), the system displays Get buttons for the Gross Weight In and Tare Weight Out fields. These Get buttons call functions defined in the processing options to calculate these weights. |
8.4.2 Form Used to Enter Speed Actuals for Weigh Tags
8.4.3 Entering Speed Actuals for Weigh Tags
Access the Speed Actuals Update form.
Figure 8-21 Speed Actuals Update form (1 of 2)
Description of "Figure 8-21 Speed Actuals Update form (1 of 2)"
The system displays the Weigh Tag Details tab based on the setup of the configured operation. Update weigh tag and quality information as needed.
- Select Weigh Tag
-
For operations with multiple weigh tags, select the weigh tag to update.
8.5 Managing Lot Attributes
This section provides an overview of lot attributes.
8.5.1 Understanding Lot Attributes
You use the system to create lots when any blend operation is performed. Rules that are specific to each attribute or child entity are applied to create the attributes or child entities for the new lot.
You can have only one lot number per weigh tag at any given time.
Lot rules exist for these attributes:
-
End Use Reservation (EUR)
-
Owner
-
Composition
-
Accumulated additives
-
Lot comments
-
Style
-
Instructed attributes
-
Summary attributes
-
Lot costs
-
Lot quality results
8.5.1.1 EUR
A wine lot must have at least one Balance percent EUR. The sum total of the Balance percent EURs must equal 100 percent.
The total fixed volume EURs cannot exceed lot volume.
If you create a new lot by splitting an existing lot, the system splits the lot proportionally for fixed volume EURs and splits the lot for percent EUR according to the original percent.
The percent on the balance EURs must total 100 percent and the system should round up to two decimal places. Any addition or subtraction should be taken against the largest EUR.
For weigh tags, the EUR is selected from the harvest. The system automatically selects the EUR if only one EUR exists on the harvest. When multiple EURs exists on the harvest, the user must choose one. This choice can be overridden on the Instruct Lot Attributes form in the After EUR section. An EUR is mandatory when a receipt quantity is present on the weigh tag.
8.5.1.2 Owner
A wine lot must have at least one balance percent owner. The sum total of the balance percent owners must equal 100 percent.
The percent on the balance owners must total 100 percent, and the system should round up to two decimal places. Any addition or subtraction should be taken against the largest owner.
8.5.1.3 Composition
Composition comes from the harvest and includes the source type, variety code, appellation, harvest period, and block code.
8.5.1.4 Accumulated Additives
If accumulated additives are available from a previous operation, the system copies the accumulated additive to the resultant lot. Accumulated additives cannot be added to a weigh tag.
8.5.1.5 Lot Comments
If comments are available from the configured operation, the system copies the comments to the resultant lot. Configured operations can also remove comments from a lot. The system copies the comments from the From lot to the resultant lot. The values for this option are:
A: Comment saved only to this operation and lot. Comment does not carry forward to subsequent operations.
B: Comment carried forward to all future lots.
C: Comment carried forward only to future lots if this contributing lot equals or exceeds the threshold that is defined in the winery constants.
8.5.1.6 Style
If style is available from a previous operation, the system copies the style to the resultant lot. You can add style to a weigh tag.
8.5.1.7 Lot Costs
Each lot contains the costs for operations. For example, costs might include dry goods (inventory items), additives, equipment, depreciation on equipment, or staffing costs. Additionally, any gains or losses are included in lot costs.
When a weigh tag is created, the system uses the item base price from the Item Cost File table (F4105). The system also applies any costs that are associated with the configured operation. When you are closing the weigh tag operation, the receipt costs on the Purchase Order Receiver File table (F43121) override the base price. The receipt cost is derived using the advanced pricing hierarchy.
This diagram displays the pricing hierarchy:
For operational costing, you can set up three gain and loss methods to determine how the lot costs are adjusted for gains and losses. You set up these gain and loss methods using the Configured Operation program (P31B75P). They include:
-
Proportional: Adjust unit cost up or down to reflect gain or loss; the total cost does not change.
-
Cost Component: Add a user-defined cost component to lot costs for the gain or loss.
-
Expense: Adjust total amount by the amount of gain or loss; unit cost does not change.
When you update the lot, the system pushes the receipt cost to the JD Edwards EnterpriseOne Blend system.
8.5.1.8 Lot Quality Results
After you perform quality tests on each lot, you enter the test results for the lot. The system stores the quality results with each lot. The results include the test result name, equipment, and consumables that you use to perform the test, results, and dates, and the expiration date of the test.
When you receive a harvest that has quality results from previous operations, the system copies the quality results to the weigh tag lot. The system uses the earliest expiration date from test results from either lot.
8.6 Managing Quality Tests
This section provides overviews of quality management, test results entry, and the Harvest Quality Workbench program; lists a prerequisite; and discusses how to:
-
Set processing options for Harvest Quality Workbench program (P40G25).
-
Enter test results using the Harvest Quality Workbench.
-
Enter Test Results in the Edit Grower Operations Program
-
Enter text results using speed entry.
8.6.1 Understanding Quality Management
After you set up quality information for JD Edwards EnterpriseOne Grower Management, you create quality analysis (QA) configured operations from base FARMQA operations. You can then create an operation task for your configured FARMQA operation. You add tests and test panels to configured FARMQA operations. After you perform quality tests, you enter the test results and result comments for the operations. As necessary, you can review test results and process a report with the test results.
The system retains all test results until you purge them. Occasionally, you might purge test results to free up space on the system.
You can also add quality tests and test panels to weigh tag operations.
8.6.2 Understanding Test Results Entry
After you perform quality tests on a harvest or weigh tag, you can enter the test results for individual operations or for multiple operations using speed result entry. When you select operations, the system reserves those operations. If the operation is currently reserved, an error message appears on the Edit Speed Results form. Additionally, the system reserves all harvests on the operation that you select and those operations that relate to the selected operation. If the harvest is currently reserved, the system displays an error message. You must cancel the reserved operation or harvest selection.
You enter the tester for the quality operation and harvest record. You can also manually enter the date or use the system date.
You can enter test results at any status of the operation, but for only those tests that you specify in the operation. Test results that you enter at the active or actual status carry forward with each operation on the lot. The system cannot carry forward test results that you enter or change on a closed operation.
When you enter test results, you can set a processing option to validate results either against the test definition or the test result name. If the results do not meet test specifications and fall within acceptable ranges, the system issues a warning. If the test definition has a conversion ID, the system converts the test value to the result name value.
The system validates the test results that you enter for an operation with the test results from the Before Lot. If the change exceeds the change threshold percentage that you set up in the test definition, the system issues a warning. For example, if the previous result was 100 and you defined a change threshold of 10 percent, the system issues a warning if the new result is above 110 or below 90.
Test results come from:
-
Harvest operations
-
Farming operations
-
Spray operations
-
Weigh tag operations
The system stores test results in the Test Results table (F3711).
8.6.3 Understanding the Harvest Quality Workbench
You can use the Harvest Quality Workbench program (P40G25) to enter the test results for multiple tests and multiple quality operations. In the processing options, you can specify up to five tests to display in the workbench. The workbench includes a column for each test that you specify, and displays the existing values for the tests if a value exists for the test.
To locate the harvests for which to enter the quality results, complete any of the fields in the header area and click Find. Select the harvest blocks that you want to work with, and then click Find in the Operation History subform. The system displays existing operations for the selected blocks.
When you select an operation in the Operation History subform, the system enable the fields for the tests that are associated with the operation. You can enter test results for existing test operations that are not cancelled and that have a test type that you chose to display in the program. Note that the system enables you to enter test results for closed operations.
You can perform mass updates of the values in the Tester and Date Tested fields in the header area of the Operation History subform. To update multiple operation records, select the operations in the grid area of the Operation History subform, and then complete the fields in the header area that you want to update. When you press tab, the system saves the new value to the selected records.
The Harvest Quality Workbench also enables you to:
-
Add a quality operation for a harvest block.
-
Access the Add/Edit Grower Harvest form.
-
Access the Edit Quality Results form.
8.6.4 Prerequisite
Before you complete the tasks in this section, set up quality tests.
8.6.5 Forms Used to Manage Quality Results
8.6.6 Setting Processing Options for Harvest Quality Workbench (P40G25)
Processing options enable you to specify default processing values.
8.6.6.1 Defaults
- 1. Geographic ID
-
Use this processing option to enter a value from the Geographic ID Code (40G/GI) UDC table to specify the Geographic ID that the system uses to filter the harvests displayed on the Harvest Quality Workbench form.
- 2. Harvest Status Code
-
Use this processing option to enter a value from the Harvest Status (40G/HT) UDC table to specify the Harvest Status Code that the system uses to filter the harvests displayed on the Harvest Quality Workbench form.
- 3. Harvest Period
-
Use this processing option to specify the harvest period that the system uses to filter the harvests displayed on the Harvest Quality Workbench form. the value that you enter must exist in the Harvest Period Patterns (F40G003) table.
8.6.6.2 Display
- Quality Test Result 1 - 5
-
Use these five processing options to specify the quality tests to display in the Harvest Quality Workbench form. The program inserts columns in the form for each quality test that you specify, and displays the values for the tests for the selected operations when a test exists for the operation.
The value that you enter must exist in the Test Definitions Master File (F3701).
- 6. Base Operation Code for Operation History Default = FARMQA
-
Use this processing option to specify the base operation code by which the Harvest Quality Workbench program filters operations. If you leave this processing option blank, the program uses FARMQA as the base operation code.
8.6.6.3 Versions
- 1. Grower Harvest Maintenance (P40G03)
-
Use this processing option to specify the version of the Grower Harvest Maintenance program to open when you access the program from the Harvest Quality Workbench program. If you leave this processing option blank, the system opens version ZJDE0001.
8.6.7 Entering Test Results Using the Harvest Quality Workbench Program
Access the Harvest Quality Workbench form.
Figure 8-23 Harvest Quality Workbench form (1 of 2)
Description of "Figure 8-23 Harvest Quality Workbench form (1 of 2)"
Figure 8-24 Harvest Quality Workbench form (2 of 2)
Description of "Figure 8-24 Harvest Quality Workbench form (2 of 2)"
8.6.8 Entering Test Results in the Edit Grower Operations Program
Access the Edit Grower Operation form.
- Tester
-
Enter the tester name.
- Date Tested
-
Enter the test date.
- Test ID
-
Enter the test that is being performed.
- Result
-
Enter the result of the quality test.
8.6.9 Using Speed Entry to Enter Quality Results
Access the Edit Quality Results form.
8.7 Closing a Weigh Tag Operation
This section provides an overview of closing a weigh tag operation, lists a prerequisite, and discusses how to close a weigh tag operation.
8.7.1 Understanding Closing a Weigh Tag Operation
When you close a weigh tag, the system:
-
Creates a purchase order, if it does not exist, based on the harvest estimate quantity. The purchase order is linked to the harvest record, and is used for all other weigh tags created for that harvest.
-
Creates a purchase order receipt for the weigh tag quantity
-
Issues inventory to the JD Edwards EnterpriseOne Blend Management system if you are using it. If not, the inventory stays in standard on-hand inventory that is accessible to all distribution and manufacturing systems.
For a lot-controlled item, you must use a Lot Process Type in the Item Master program (P4101) so that the system creates the lot expiration date.
8.7.1.1 Purchase Order Creation
Based on the internal or external ownership flag, the system chooses the appropriate version of the Purchase Order Entry program (P4310). The Grower Weigh Tag program (P40G0700) calls a different version of the Purchase Order Entry program depending on the ownership. It is important to set up two versions that reference different line types:
-
Internal ownership. Use a line type that provides an interface with JD Edwards EnterpriseOne Accounts Payable.
-
External ownership. Use a line type that does not provide an interface with JD Edwards EnterpriseOne Accounts Payable.
Defining versions using different line types enables you to determine who pays for the harvest. For example, if a harvest is internally owned, your company pays for it. Harvests that are externally owned are purchased by an outside entity and should not have an interface with the JD Edwards EnterpriseOne Accounts Payable system. After you create the first weigh tag for a harvest, additional weigh tags always use the same line type.
|
Note: If you cancel the closing of a weigh tag operation, the system may have created the purchase order but not the receipt. You must manually cancel the purchase order if the order is not needed. |
8.7.1.2 Contracts
If you are using the JD Edwards EnterpriseOne Grower Pricing and Payment system, you can have the system issue an error or warning message when closing a weigh tag operation if no contract exists. The processing options on the Grower Weigh Tag program enable you to determine how the system process contracts during weigh tag receipts. The system can also validate the receipt quantity to the contracted maximum quantity.
8.7.1.3 Inventory Update
When the system creates the purchase order, it increases the inventory with the quantity received on weigh tag for the item that is assigned to the block record. If the system is set to issue inventory to the JD Edwards EnterpriseOne Blend Management system, the system reduces the inventory by issuing it to the JD Edwards EnterpriseOne Blend Management system. Typically, the system uses the ID document type to issue the inventory to the JD Edwards EnterpriseOne Blend Management system.
8.7.1.4 Weigh Tag Reversal
When you reverse a weigh tag operation, the system also reverses the receipt attached to the weigh tag. Similar to any other operation reversals, the workflow status must be closed. The system reverses the purchase order receipt, but the purchase order created during the weigh tag close remains open. You must manually cancel the purchase order if it is not needed. Otherwise, when the operation is closed later, the purchase order is received again.
8.7.1.5 Price History
Pricing occurs at the time of receipt only when the Grower Weigh Tag Receipt program (P40G0700) calls a version of the PO Receipts program (P4312) where the Price at Receipt processing option is set properly. You can have the system issue a warning message to let the user know that pricing at receipts is active.
|
Note: This warning does not indicate that pricing adjustments are applied. |
You cannot view receipts price history before the first weigh tag for a harvest record is closed. After you close the first weigh tag, the system generates a receipt and updates the Grower Harvest table (F40G03) with the associated purchase order.
-
Set the Price History View processing option in the Grower Weigh Tag Receipt program (P40G0700) to edit price adjustments on closed weigh tags.
-
Access the Weigh Tag Receipt program (P40G30) from the Weigh Tag Workbench (P31B94).
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Click the View Receipts link.
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Click the link in the Unit Cost column.
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Enter the edits on the Price History form.
Note:
Values entered in the Price History form are stored in the Price History table (F4074)
For all subsequent weigh tags created for a harvest record, you can view the price history. However, you cannot edit the price history until the weigh tag is closed and the receipt is complete.
When using standard costing, the final unit cost is calculated by the pricing adjustment and the system writes it to the general ledger. When using nonstandard costing, the base price and each adjustment is written as separate lines to the general ledger. When using journal entry summarization, the system writes the base price and adjustments to separate lines only when writing to separate accounts. Automatic accounting instruction 4326, is used for the adjustment lines.
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Note: After a purchase order is created for a harvest record, the pricing system uses the adjustment schedule from the purchase order to apply pricing to all subsequent weigh tags. If the user changes the adjustment schedule attached to the supplier, the changed schedule is not used. You must modify the adjustments within the adjustment schedule that is attached to the purchase order. |
8.7.2 Prerequisite
Before you complete the tasks in this section, enter a default order type on the Purchase Order program (P4310).
8.7.3 Forms Used to Close a Weigh Tag Operation
8.7.4 Closing a Weigh Tag Operation
Access the Edit Grower Operation form.
- Operation Status
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Select Closed as the new operation status.
8.8 Viewing Receipts for a Weigh Tag Operation
This section lists the forms that you use to view purchase order receipts for a weigh tag.
8.8.1 Forms Used to View Receipts for a Weigh Tag Operation
8.9 Reversing Receipts for a Weigh Tag Operation
This section provides an overview of reversing a weigh tag receipts.
8.9.1 Understanding Reversing Receipts for a Weigh Tag Operation
You can reverse weigh tag receipts. An example would be when the farmer delivers the harvest to the wrong site. The person at the weigh bridge may accept delivery, but when the grower representative runs the weigh tag summary report and sees the delivery to the wrong site, then management may ask that the material be shipped to the correct site. Sending premium Merlot grapes to a box wine crush site is an example of a mistake that must reversed.
When you reverse an operation, the system reverses the entire transaction. You must reenter the correct transaction.