This appendix contains the following topics:
This appendix discusses the delivered workflow for JD Edwards EnterpriseOne HCM Application Fundamentals.
This section discusses the JD Edwards EnterpriseOne HCM Application Fundamentals workflow.
This section discusses the Termination Initialization workflow.
This process initiates the employee termination process by gathering information about the employee and retrieving processing options. A subprocess, TERMNTFY01, sends initial notifications. Another process, TERMEMP03, is initiated that controls the process from this point on. This information is updated when workflow approves the change:
– Employment status
– Benefit status
– Date terminated
An HR representative uses the Employee/Personal program (P0801EMP) to change these values:
– Pay Status for an individual: T (terminated)
– Benefit Status: 9
– Termination Date: Any valid date
The termination process is initiated by starting several subtasks tasks to gather information about the employee and retrieve processing options. Another sub process (TERMNTFY) sends initial notifications. The TERMEMP03 process controls the activity flow after this point.
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TERMEMP01
W0801EMPA
OK Button Clicked / Update Record to DB Before / StartTermWF
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This section discusses the Termination Notification workflow.
As part of terminating an employee, termination notifications are sent to IT, HR, and Payroll. A company property report is also sent to a designated manager.
An HR representative uses the Employee/Personal program (P0801EMP) to change these values:
– Pay Status for an individual: T (terminated)
– Benefit Status: 9
– Termination Date: Any valid date.
The process sends four messages, one with an attached Time Entry application. The attached application launches and submits the company property report.
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TERMNTFY01
TERMEMP01
This section discusses the Terminate Employee workflow.
As part of terminating an employee, this process serves as a driver to start other sub processes as specified in the processing options attached to the HRM Termination Workflow Processing Options program (P05W01).
An HR representative uses the Employee/Personal program (P0801EMP) to change these values:
– Pay Status for an individual: T (terminated)
– Benefit Status: 9
– Termination Date: Any valid date.
On the termination date, the system runs these processes:
– TERMEMP05: Gets approval and calls TERMUPDATE.
– TERMUPDATE: Updates the database.
– TERMBEN: Terminates benefits.
– TERMTIME: Sends the Time Entry program (P051131) to the specified HR administration person.
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TERMEMP03
TERMEMP01
This section discusses the Cleanup Unpaid Time, Checks, DBA's workflow.
As part of terminating an employee, this process checks for unpaid time, checks, or DBA's and send an approval message to an HR person for approval.
After an HR representative starts the termination process (TERMEMP01), TERMEMP03 is automatically started as a local sub process.
This process checks for unpaid time, checks, or accrued sick, vacation, and holiday pay. If any balances are found, and the processing option is turned on, an approval application is sent to an HR person. The address book number of this person is hard-coded in the message. To override the default, recipient rules must be entered.
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TERMEMP05
TERMEMP03
This section discusses the Termination of Benefits workflow.
This process terminates employee benefits.
After an HR representative starts the termination process (TERMEMP01), TERMEMP03 is automatically started as a local sub process.
This process starts six other processes to check for fund allocations, flexible spending accounts, COBRA, and HIPAA eligibility, retrieves processing option values and determines if UCR is set in Common Display Settings. Depending on what was retrieved from the previous processes, these actions are initiated:
– Send Batch Enrollment report (R083800)
– Generate a COBRA mail merge letter
– Generate a HIPAA mail merge letter
– Send Enrollment with Eligibility (P08334)
– Notify Fund administrator
– Notify FSA administrator
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TERMBEN
TERMEMP03
This section discusses the Terminate Time Entry workflow.
This process sends the time entry application to the specified employee.
After an HR representative starts the termination process (TERMEMP01), TERMEMP03 is automatically started as a local sub process.
This process checks for accrued sick, vacation, and holiday pay, unprocessed checks, and unpaid time. If any positive values are found, the Time Entry program (P051131) is sent to the specified employee.
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TERMTIME
TERMEMP03
This section discusses the Termination Aborted Notification workflow.
This process sends a notification to inform the recipient that the termination process has been aborted. This message is sent to all of those who received the original notifications in the TERMNTFY01 process.
After an HR representative starts the termination process (TERMEMP01), TERMEMP03 is automatically started as a local sub process.
The process sends four messages to the same employees who originally received messages in the TERMNTFY01 process.
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TERMABNOT
TERMEMP03
This section discusses the EE Termination Update workflow.
This process checks for Time Entry and updates the changes in the data base.
After an HR representative starts the termination process (TERMEMP01), TERMEMP03 is automatically started as a local sub process.
If Skip Time Entry was not selected on the approval application, and the employee has unprocessed sick, vacation or holiday pay, this process starts the TERMEMP06 process to write time entry records. The N0500022 function then updates these fields in the data base:
– Date Pay Stopped (PTDT)
– Date Terminated (DT)
– Benefit Status (BENS)
– Pay Status (PAST) The B0500575 function is called from N0500022 to update the Employee Master Information table (F060116).
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TERMUPDATE
TERMEMP03