Enter an alphanumeric code that identifies a separate entity within a business for which you want to track costs. For example, a business unit might be a warehouse location, job, project, work center, branch, or plant.
You can assign a business unit to a document, entity, or person for purposes of responsibility reporting. For example, the system provides reports of open accounts payable and accounts receivable by business unit to track equipment by responsible department.
Business unit security might prevent you from viewing information about business units for which you have no authority.
Enter a user-defined name or number that identifies an address book record. You can use this number to locate and enter information about the address book record. If you enter a value other than the address book number (AN8), such as the long address or tax ID, you must precede it with the special character that is defined in the Address Book constants. When the system locates the record, it returns the address book number to the field.
For example, if address book number 4100 (Total Solutions) has a long address TOTAL and an * distinguishes it from other entries (as defined in the Address Book constants), if you typed *TOTAL into the field, the system would return 4100.
Enter a value from user-defined code (UDC) table 00/DT (Document Type - All Documents) that identifies the origin and purpose of the transaction. The system reserves several prefixes for document types, such as vouchers, invoices, receipts, and timesheets. The reserved document type prefixes for codes are:
P: Accounts payable
R: Accounts receivable
T: Time and Pay
I: Inventory
O: Purchase order
S: Sales order
Enter an identification code that represents an asset. You enter the identification code in one of the these formats:
Asset number (a computer-assigned, eight-digit, numeric control number)
Unit number (a 12-character alphanumeric field)
Serial number (a 25-character alphanumeric field)
Every asset has an asset number. You can use unit number and serial number to further identify assets. If this is a data entry field, the first character you enter indicates whether you are entering the primary (default) format that is defined for the system, or one of the other two formats. A special character, such as a slash (/) or an asterisk (*), in the first position of this field indicates which asset number format you are using. You assign special characters to asset number formats on the fixed assets system constants form.
G/L Cat (general ledger category)
Enter a value from UDC 41/9 (G/L Posting Category) that identifies the GL offset that system uses when it searches for the account to which it posts the transaction. If you do not want to specify a class code, you can enter **** (four asterisks) in this field.
You can use AAIs to predefine classes of automatic offset accounts for the Inventory Management, Procurement, and Sales Order Management systems. You might assign GL class codes as follows:
IN20: Direct Ship Orders
IN60: Transfer Orders
IN80: Stock Sales
The system can generate accounting entries based upon a single transaction. For example, a single sale of a stock item can trigger the generation of accounting entries such as:
Sales-Stock (Debit) xxxxx.xx
A/R Stock Sales (Credit) xxxxx.xx
Posting Category: IN80
Stock Inventory (Debit) xxxxx.xx
Stock COGS (Credit) xxxxx.xx
The system uses the class code and the document type to find the AAI.
Inventory Item Number or Item Number
Enter a number that the system assigns to an item. It can be in short, long, or third item number format.
Enter the object account, which is the portion of a general ledger account that refers to the division of the Cost Code (for example, labor, materials, and equipment) into subcategories. For example, you can divide the Cost Code for labor into regular time, premium time, and burden.
The system retrieves the GL account number for time entry purposes when you enter time for a work order or case.
If you use a flexible chart of accounts and the object account is set to six digits, JD Edwards recommends that you use all 6 digits. For example, entering 000456 is not the same as entering 456 because if you enter 456 the system enters three blank spaces to fill a six-digit object.
Enter a value from UDC 17/PA (Product Family) that classifies an inventory item into a family for customer service. Examples include Laser Printer, Inkjet, or Fax.
Enter a value from UDC table 17/PA (Product Model) that classifies an inventory item into a model for customer service.
Examples include Laser Printer, Inkjet, or Fax.
Responsible BU Location (responsible business location)
Enter a code that specifies from which tables the system retrieves the responsible business unit to which contracts should be billed. The default value is 1. Values are:
1: Item Master-Service/Warranty Extension table (F4117) and the Item Branch Master-Service/Warranty Extension table (F41171).
2: Product Family/Model Master table (F1790).
3: Equipment Master Extension table (F1217).
4: Address Book Master table (F0101).
5: S/WM Line Type Constants table (F1793).
If the business unit in the AAIs is left blank, contract billing and amortization use this value to locate the responsible business unit to which revenue will be booked.
Enter a user-defined name or number that identifies an address book record. You can use this number to locate and enter information about the address book record. If you enter a value other than the address book number (AN8), such as the long address or tax ID, you must precede it with the special character that is defined in the Address Book constants. When the system locates the record, it returns the address book number to the field.
Enter a code that identifies a separate entity within a business for which you want to track costs. For example, a business unit might be a warehouse location, job, project, work center, branch, or plant.
This code is application-specific for a work center.
You can assign a business unit to a document, entity, or person for purposes of responsibility reporting. For example, the system provides reports of open accounts payable and accounts receivable by business unit to track equipment by responsible department.
Business unit security might prevent you from viewing information about business units for which you have no authority.
The system uses the work center for entitlement checking and to retrieve the workday calendar. If you do not set up the work center, you must set up a workday calendar that is set for ALL.