This chapter contains the following topics:
Section 5.1, "Understanding Vouchers with Supplier Withholding in Mexico"
Section 5.2, "Adding Withholding Information to Existing Unpaid Vouchers in Mexico"
You can process value-added tax (VAT) and income withholding for suppliers when you process vouchers for the suppliers. You can work with supplier withholding in Mexico when you:
Enter standard vouchers.
Match vouchers to purchase orders.
Copy vouchers.
Log vouchers.
Split vouchers.
Use payment terms to split vouchers into installments.
Use pay when paid voucher processing.
The system launches the Withholding Additional Information program (P76M411) from these standard software programs when you set a processing option in the Withholding Additional Information program to enable the withholding functionality:
Standard Voucher Entry (P0411)
You use different versions of the Standard Voucher Entry program to work with standard and logged vouchers, and when using pay when paid processing.
|
Note: You cannot process supplier withholding for vouchers that you process in the electronic data interchange (EDI) system or for vouchers for prepayments. |
The system saves the withholding information that you enter to the F0411 A/P Tag File table (F76M411T) and uses the data when you calculate withholding in the Automatic Payment process.
This section provides an overview of how to add withholding information to existing unpaid vouchers in Mexico and discusses how to:
Run the Assign Withholding Concepts to Unpaid Vouchers program.
Set processing options for Assign Withholding Concepts to Unpaid Vouchers (R76M411).
When you first begin processing withholding for suppliers in Mexico, you might have existing vouchers in your system for which the withholding concepts and other withholding information do not exist. You can use the Assign Withholding Concepts to Unpaid Vouchers program (R76M411) to assign a withholding type and withholding concept to the voucher. The system writes the assigned values to the F0411 A/P Tag File table (F76M411T). The system reads the data in the F76M411T table when you process vouchers for payment.
When you run the Assign Withholding Concepts to Unpaid Vouchers program, the system:
Reads the values in the processing options to determine the data selection.
You set processing options to identify the company, supplier, and dates of vouchers to process. You can also use the Data Selection function to use fields in the Accounts Payable Ledger table (F0411) to set data selection.
Retrieves voucher lines from the F0411 table for which the pay status code is other than P (paid) or # (payment in process), and which are within the data selection set in the processing options and Data Selection function.
Discards voucher lines that have a withholding type and concept assigned.
Assigns to the voucher record the withholding concept that is set up for the voucher's supplier in the Address Book Withholding Information program (P76M006).
Prints a report that includes the data that was written to the F76M411T table.
Select Accounts Payable (G76M04), Assign Withholding Concepts to Unpaid Vouchers.
Processing options enable you to specify default processing values.
Specify the company for which the system selects unpaid vouchers to process. If you do not complete this processing option, the system selects unpaid vouchers for all companies.
Specify the beginning month of the date range for which the system selects unpaid vouchers to process. If you do not complete this processing option, the system selects unpaid vouchers for all months.
Specify the ending month of the date range for which the system selects unpaid vouchers to process. If you do not complete this processing option, the system selects unpaid vouchers for all months.
Specify the year of the date range for which the system selects unpaid vouchers to process. If you do not complete this processing option, the system selects unpaid vouchers for all years.
Specify the supplier for which the system selects unpaid vouchers to process. If you leave this processing option blank, the system selects unpaid vouchers for all suppliers.
|
Note: The system writes withholding data to the F0411 A/P Tag File table (F76M411T) only when withholding information is set up for the supplier. |
This section provides an overview of the Withholding Additional Information program (P76M411) in Mexico and discusses how to:
Set the processing option for Withholding Additional Information (P76M411).
Review and modify withholding concepts associated with vouchers.
You use the forms in the Withholding Additional Information program (P76M411) to confirm or change the VAT and income withholding concepts that the system assigned to the pay items for withholding on the voucher. You can access these forms when you set the processing option in the Withholding Additional Information program to enable the functionality.
When you click OK on a standard software voucher entry form, the system launches the Mexico-specific Withholding Additional Information program and assigns as the default values the withholding concepts that you associated with the supplier in its address book record. The standard JD Edwards EnterpriseOne software forms that launch the Withholding Additional Information program are:
Enter Voucher - Payment Information form in the Standard Voucher Entry program.
Select Receipts to Match form in the Match Voucher to Open Receipt program.
The system validates the VAT and income withholding concepts to assure that a concept is assigned. If you do not assign the withholding concepts, the system displays an error message. If you receive an error message, you must either correct the error and continue or cancel the transaction. If you cancel the transaction, the system does not save the information that you entered in the base software programs. The system also validates the effective date of the assigned concepts. If the effective date of the withholding percentage for a concept is expired, the system displays a warning message. You can accept the warning and continue processing.
After you confirm or change the withholding concepts on the Mexico-specific withholding form, you continue with the rest of the voucher process, such as specifying the GL distribution information. The system saves the withholding information in a cache until you complete the voucher entry process. When you click OK on the last voucher entry form, the system saves the withholding concepts and basic voucher information, such as the pay item and document type to the F0411 A/P Tag File table (F76M411T), and saves the standard voucher information to the F0411 table.
If you need to review or modify the withholding concepts associated with a voucher after you have exited the voucher, you can access the Withholding Additional Information Revision form using the Regional Info option in the voucher entry programs. You can modify the withholding concepts only when no payment has been made or is in process.
The Withholding Additional Information Revision form lists by pay item the withholding concepts that the system assigned to the voucher pay items. When you split or copy vouchers, the system copies the withholding concepts to the new voucher record.
When you access the Withholding Additional Information program after you process payments, the program displays only vouchers for which withholding information was entered. You can modify the withholding concepts for the voucher if the voucher has not been paid and is not in the payment process. If the voucher is paid or is included in a payment group, you can view the withholding information, but cannot modify it.
|
Note: You can use the Assign Withholding Concepts to Unpaid Vouchers (R76M411) to add withholding information to existing vouchers. You cannot add withholding information to existing vouchers by using the Withholding Additional Information program (P76M411). |
You should set up a version of the Withholding Additional Information program that corresponds to the version of the standard voucher entry program that you use. For example, if you set up a version of the Standard Voucher Entry program named WITHHOLD, you should set up a version of the Withholding Additional Information program named WITHHOLD.
Many voucher entry processes, such as pay when paid, voucher logging, and receipt matching, use a version of the Standard Voucher Entry program. Set up versions of the Withholding Additional Information program to match the versions that you use for each of the voucher entry processes that you use.
If you do not set up a version of the Withholding Additional Information program that corresponds to the version of the voucher entry program that you use, the system calls version ZJDE0001 of the Withholding Additional Information program if the processing option in version ZJDE0001 of the Withholding Additional Information program is set to 1 (launch program).
If you want to work with supplier withholding in certain situations only, Oracle recommends that you do not use version ZJDE0001 of the base software programs to process vouchers.
If you cancel the voucher from the Withholding Additional Information Revisions form or from another voucher entry form, the system does not write any data to the F0411 and F76M411T tables.
You can delete an entire voucher if the voucher is not posted. When you delete the voucher, the system deletes the record for the voucher from the F0411 and F76M411T tables. You cannot delete a voucher line if the document type of the line indicates that the line is for withholding.
|
Note: You specify which document types to assign to withholding lines in the Generic Constants program (P76M005). |
Before you perform the tasks in this section:
Set up a corresponding version of the voucher program that you use and the Withholding Additional Information program.
Verify that required setup is complete, including company constants, VAT and income concepts, withholding percentages, and suppliers.
See Setting Up Your System for Supplier Withholding in Mexico.
| Form Name | FormID | Navigation | Usage |
|---|---|---|---|
| Withholding Additional Information - Revision | W76M411B | Click OK on the Payment Information form in the voucher entry program. | Review and modify the VAT and income withholding concepts. |
| Withholding additional Information - Regional Info | W76M411C | Select a record on the Supplier Ledger Inquiry form and select Regional Info from the Row menu. | Review and modify the VAT and income withholding concepts. |
Processing options enable you to specify default processing values.
Enter 1 to cause the system to display the Work with Withholding Additional Information form when you click OK on the voucher entry form.
|
Note: You can access the Withholding Additional Information program from a menu option on the Accounts Payable (G76M04) menu whether or not this processing option is set to 1. |
Access the Withholding additional Information - Regional Info form.
Enter a value from the Withholding Concepts table (F76M002) to specify the VAT withholding concept to assign to the pay item. You cannot make changes to this field if the voucher is paid or is included in a payment group.
Enter a value from the Withholding Concepts table (F76M002) to specify the income withholding concept to assign to the pay item. You cannot make changes to this field if the voucher is paid or is included in a payment group.