This chapter contains the following topics:
This section provides an overview of invoice processing and discusses how to:
Run the Add Invoice - PO program (P7433B11).
Set processing options for Add Invoice - PO (P7433B11).
Enter additional information for invoices.
Add related invoices.
Set processing options for Print Invoice (R7430030).
Reprint invoices.
In addition to using the standard JD Edwards EnterpriseOne functionality to work with invoices, you can use country-specific software to:
Add additional information for invoices.
Specify whether the system enables or requires that you enter related invoices when you add credit notes or debit notes.
Work with cash transactions.
Reprint invoices.
The system launches the Invoice Related Information program (P74P3B02) when you select Regional Info from the Row menu on the Standard Invoice Entry form. You use this program to enter the shipment date and approval date for invoices.
The system launches the Invoice Related to CN/DN (P7430015) program from the Invoice Related Information form in the Invoice Related Information program. You use the Invoice Related to CN/DN program to enter one or multiple legal documents related to a debit note or credit note. The processing options that you specify in the Invoice Entry - PO program (P74P33B1) from the Accounts Receivable menu (G74P03B) determine if the system requires or enables you to enter related invoices, and the parameters for entering the related invoices.
To generate the Sales and Purchase VAT Registers and the VAT invoices XML files for reporting unified audit files, you must reclassify invoices according to the prescribed categories mentioned in the audit file format for Poland.
You can use these programs to reclassify invoices:
The Reclassify Posted Invoices program (P74P507) enables you to categorize posted invoices. You can categorize a single invoice or multiple invoices at a time. This program is based on the Customer Ledger Inquiry program (P03B2002) and retrieves transactions from the Customer Ledger table (F03B11).
After you classify the invoices on the Reclassify Posted Invoices form, you must click the Update Additional Information button to save your entries. When you click this button, the system populates the reclassified information for the selected invoices in the Selected Invoices grid on the form. You can click the Clear Additional Information button to delete the additional information. The invoice information will not be deleted.
The Invoice Related Information program (P74P3B02) that automatically displays when you enter an invoice in the Standard Invoice Entry program (P03B11) and when the Localization Country Code in your user profile is set to PL (Poland). You use the fields in the UAF Info 1 and UAF Info 2 tabs on the Invoice Related Information form to reclassify invoices for audit file reporting.
The system stores the reclassified invoice information in the Reclassified Posted Invoices table (F74P503).
See Section 5.1.7, "Reclassifying Invoices for Unified Audit Files (Release 9.1 Update)".
You use the Invoice Entry - PO program (P74P33B1) to set additional processing options that the system uses to enable or disable an option to enter related invoices to credit notes or debit notes.
You must set up corresponding versions for the Standard Invoice Entry program and the Invoice Entry - PO program.
Use the Reprint Invoice program (P7430031) to reprint selected documents. When you reprint a document, the system prints the same legal number as used on the original legal document. When you select to reprint, the system verifies whether the record is included in the F7430030 table. If the record is not in the F7430030 table, the system adds the record to the table as well as to the F7430032 table.
See Reprinting Invoices.
To enter a credit order (invoice correction) for Poland, use the standard credit memo process. For Polish transactions, the system reads the values in the processing options for the Sales Order – PO (P7424210) program and:
Automatically generates the relationships between the credit order being generated and the selected invoices if the processing options are set to allow the input of multiple related invoices.
Automatically generates the relationship between the credit order being generated and the invoice if the processing options are set to allow the input of only one selected invoice and the user selects only one invoice.
Verifies that all of the invoices are for the same customer if the processing options are set to disallow multiple customers (address numbers).
Disallows the generation of related invoices if the processing options are set to disallow the relationships.
In addition to writing records to the Sales Order Header File (F4201) and Sales Order Detail File (F4211) tables, the system writes information about the relationship between the order and the invoices to the Invoices Related to Sales Order table (F7420015). Use the Invoices Related to Sales Order form in the Invoice Related to CN/DN Sales program (P7420015) to make changes to the relationships.
You can print the PKWiU number on invoices printed from the JD Edwards EnterpriseOne Sales Order Management system using the Print Invoices program (R42565). The system calls the Print Invoice - Poland - SOP/AR program (R74P3030) to print the PKWiU code on the line below the item description.
The system does not print the PKWiU number on invoices printed from the JD Edwards EnterpriseOne Accounts Receivable system.
| Form Name | FormID | Navigation | Usage |
|---|---|---|---|
| Work With Customer Ledger Inquiry | W03B2002A | Customer Invoice Entry (G03B11), Standard Invoice Entry | Select or review invoices. |
| Standard Invoice Entry | W03B11A | On the Work With Customer Ledger Inquiry form, click Add. | Enter invoices. |
| Invoice Related Information | W7430011A | After completing the Company and Address Number fields on the Standard Invoice Entry form, select Regional Info from the Form menu. | Enter additional information for invoices. |
| Invoices Related to DN/CN | W7430015A | On the Invoice Related Information form, select Invoice Related on the Form menu. | Enter one or more legal documents related to a credit or debit memo. |
| Change Invoice Related Information | W7430001A | On the Work With Customer Ledger Inquiry form, select a record and then select Regional Info from the Form menu. | Enter or modify the approval date of the information related to an invoice. |
| Work With Legal Documents Reprint | W74R30031A | On the Work With Customer Ledger Inquiry form, select a record and click Select, then select Reprint from the Row menu. | Select a document to reprint, and print the document. |
| Invoices Related to Sales Order | W7420015A | On the Customer Service Inquiry form, select a row and then click Select. Select Regional Info from the Form menu on the Sales Order Detail Revisions form. | Modify the information about a correction invoice that is related to a sales order. |
| Form Name | FormID | Navigation | Usage |
|---|---|---|---|
| Work With Posted Invoices | W74P507A | Unified Audit File (G74P50), Work With Posted Invoices | Locate and review existing records of posted transactions. |
| Reclassify Posted Invoices | W74P507A | Select one or more records, and then click Reclassify from the Form menu on the Work With Posted Invoices form. | Reclassify one or more transactions at a time. |
| Invoice Related Information | W74P3B02A | Access the Customer Ledger Inquiry program (P03B2002). On the Standard Invoice Entry form, select a record in the grid and click Regional Info from the Row menu. | Reclassify an invoice at the time of setting up the invoice by using the fields in the UAF Info1 and UAF Info 2 tabs. |
Select Account Receivable menu (G74P03B), Invoice Entry - PO program (P74P33B1).
When you launch this program, you add or select a version. When you select a version, the system displays the processing options.
These processing options are used by the Standard Invoice Entry program (P03B11) to enable or disable an option to enter related invoices to credit notes or debit notes.
Enter 1 to require entry of the shipping date. Leave this option blank or enter 0 to allow, but not require, the entry of the shipping date.
Enter 1 to use invoice date for tax liability or enter 2 to use G/L date. Leave this field blank to use service date.
Specify the issue place for the legal document number.
Enter 1 to allow the entry of related invoices for a debit or credit note. Leave this processing option blank to not allow entry of related invoices.
Enter 1 to allow the entry of multiple related invoices for a credit or debit note. Leave this processing option blank to allow the entry of only one related invoice.
Complete this processing option if you entered 1 in the Related Invoices processing option.
Enter 1 to require the entry of a related invoice. If no related invoice is entered, the system displays an error message and does not allows the user to continue until a related invoice is entered.
Leave this processing option blank to have the system display a warning message when no related invoice is entered. The warning message allows the user to continue without entering a related invoice.
Enter 1 to allow the entry of a related invoice with a different address book number from the credit or debit note. Leave this processing option blank to have the system display an error message if the user enters a related invoice with a different address book number.
Enter 1 to allow the entry of a related invoice with a different issue place from the credit or debit note. Leave this processing option blank to have the system display an error message if the user enters a related invoice with a different issue place.
Access the Invoice Related Information form. On the Standard Invoice Entry form (P03B11), select Regional Info from the Form menu.
Enter the date on which the shipment to the customer is confirmed. The system updates the Sales Order Detail (F4211) table with this date.
Enter the date on which the invoice was approved.
Enter the date when you incurred Tax liability.
Access the Reclassify Posted Invoices form or the Invoice Related Information form to reclassify posted invoices. You use the fields in the UAF Info 1 and UAF Info 2 tabs on the Invoice Related Information form to reclassify invoices to support reporting requirements for Sales and Purchase VAT Registers and VAT Invoices unified audit files.
Select this option to classify invoices where the cash accounting scheme (according to Article 19a Paragraph 5 Section 1 or Article 21 Paragraph 1 of the VAT Act) applies.
Select this option to classify invoices where reverse charge mechanism applies.
Specify a value from the Article Number UDC table (74P/AN) that specifies the article associated with a certain tax type. The system classifies the invoices associated with the article number that you specify in this field. Values are:
Blank: No article applies
100: Self-assessed tax by customer
129: VAT refund or international shipment
Select this option to classify invoices to which the case described in Article 106c of the VAT Act applies. When you select this option, the system classifies those transactions that are created by an enforcement authority to settle taxes from the debtor for violation of tax laws in the supply of goods and services.
When you select this option, the system enables the Enforcement Body Representative field and you must enter a value in this field.
Enter the address number of the enforcement body representative who is responsible for the case described in Article 106c of the VAT Act. The system enables this field when you select Article 106c of the VAT Act option.
Select this option to classify invoices that are issued by a representative of the taxpayer.
When you select this option, the system enables the Taxpayer Representative field and you must enter a value in this field.
Enter the address number of the taxpayer's representative. The system enables this field when you select the TaxPayer Representative Issued Invoices option. This is a required field if enabled.
Select this option to classify invoices for transactions where the supply of goods or services are exempted from VAT (according to Article 43 Paragraph 1, Article 113 Paragraph 1 and 9 of the VAT Act).
When you select this option, the system enables the Legal Article Act, Legal Article 2006/112/WE, and Other Legal Article fields. You must enter values in at least one of these fields.
Enter a value that indicates the appropriate legal article of the VAT Act that is related to the exemption of VAT for goods and services. The system enables this field when you select the Goods or Services VAT Exempt option.
Enter a value that indicates the appropriate legal article of the 2006/112/WE directive that is related to the exemption of VAT for goods and services. The system enables this field when you select the Goods or Services VAT Exempt option.
Enter a value that indicates other legal articles that are related to the exemption of VAT for goods and services. The system enables this field when you select the Goods Or Services VAT Exempt option.
Select this option to classify self-issued invoices. This case is according to Article 106d Paragraph 1 of the VAT Act.
Select this option to classify invoices that are issued by the second taxpayer in an intracommunity triangular transaction.
Select this option to classify invoices for tourist services where the tax amount is calculated based on a profit margin.
Select this option to classify certain invoices (issued for used goods, works of art, collector's items, or antiques) where the tax amount is calculated based on a profit margin.
When you select this option, the system enables the Polish Descriptions field and you must enter a value in this field.
A user-defined description in Polish language that must be included in the invoices for used goods, works of art, collector's items, or antiques). Examples are:
procedura marzy: towary uzywane
procedura marzy: dziela sztuki
procedura marzy: przedmioty kolekcjonerskie i antyki
The system enables this field when you select the Used Goods/Works Of Art/Collector's Items/Antiques option. This is a required field if enabled.
Select this option to classify invoices issued for a new means of transport for the intracommunity supply of goods.
When you select this option, the system enables the Authorization Date, Mileage, and Working Hours fields. You must enter values in these fields.
Enter the authorization date of a new means of transport. The system enables this field when you select the New Means Of Transport option. This is a required field if enabled.
Enter a value that indicates the mileage of a new means of transport when the intracommunity supply is through land vehicles. The system enables this field when you select the New Means Of Transport option. This is a required field if enabled.
Enter the number of working hours of a new means of transport when the intracommunity supply is through vessels or aircraft. The system enables this field when you select the New Means Of Transport option. This is a required field if enabled.
Access the Invoices Related to DN/CN form.
Enter the legal company to which you add related invoices. The value that you enter must exist in the F7400010 table.
Enter the legal document type of related invoices. The value that you enter must exist in the F7400002 table.
Enter the place of issue of the legal document to which you add related invoices. The value that you enter must exist in the F7400004 table.
Enter the legal number assigned to the invoice.
Enter the address number of the company to which you add related invoices.
Use these processing options to specify additional parameters for tax invoices that you print from the JD Edwards EnterpriseOne Accounts Receivable system.
Enter 1 to process records in final mode. Leave this processing option blank to process records in proof mode.
Enter D to print the invoice in domestic currency. If the invoice was entered in a foreign currency, enter F to print the invoice in the foreign currency.
Leave this processing option blank to automatically launch the Print Invoice - PO program (R7430030). Enter 1 to suppress the automatic launch of this program.
Enter 1 to print the attachment that you specified when you entered the invoice. Leave this processing option blank to suppress printing of the attachment.
Enter the contact information address number or leave this processing option blank to use legal document type option instead.
Access the Work With Legal Documents Reprint form.
On the Work With Customer Ledger Inquiry form, select a record and click Select, then select Reprint from the Row menu.
This section provides overviews of sales order processes for Poland and the print process for legal documents, lists prerequisites, and discusses how to:
Set processing options for Invoice Print - PO (P7420565).
Set processing options for Sales Order - PO (P7424210).
This section provides an overview of sales order processes.
You use standard JD Edwards EnterpriseOne Sales Order Management to work with sales orders. You use country-specific programs to print legal documents. To work with sales orders for Poland, complete these tasks:
| Process | Description |
|---|---|
| Set processing options for the Sales Order - PO program (P7424210). | You set these processing options to specify additional parameters for the Sales Order Entry program (P4210). You must set up corresponding versions for P7424210 and P4210. |
| Enter sales orders. | You use the Sales Order Entry program (P4210) to enter sales orders. |
| Set processing options for the Print Invoice/Invoice Correction - PO program (P7420565). | You set these processing options to specify additional parameters for the Standard Invoice Print program (R42565). You must set up corresponding versions for P7420565 and R42565.
The system uses the additional parameters to print invoices and correction invoices. |
| Set processing options for the Print Invoice - PO program (P74P565). | You set these processing options to specify additional parameters for the Standard Invoice Print program (R42565). You must set up corresponding versions for Print Invoice - PO program (P74P565) and Print Invoices program (R42565). |
| Search for sales order lines associated with a legal document number. | You use the Sales Legal Doc. Inquiry by Int. Doc (Sales Legal Document Inquiry by Internal Document) program (P7420001) to locate information about sales orders using the document type. |
| Search for invoices and shipment notes by sales order. | You use the Sales Legal Doc. Inquiry by Legal Number program (P7420002) to locate information about sales orders by using the legal document number. |
| Enter invoices related to credit or debit notes. | You use the Invoice Related to CN/DN Sales Order - COMM - 42 program (P7420015) to enter one or more legal documents that are related to a sales order. The system automatically calls the Invoice Related to CN/DN Sales Order - COMM - 42 program when you add credit or debit notes from the P4210 program. |
| Update sales. | When you run the Sales Update program for Polish transactions, the system populates certain fields in the F03B11 table with values from the F7430010 table. When it populates the F03B11 table, the system:
|
When you print legal documents, the system uses the legal numbering setup to determine the print format, attachments, and legal number to print legal documents.
The system looks at the customer billing instructions to determine how many copies of the report to print and whether the customer enables consolidated invoices. The system also looks at the address book data for information to use for the footer section of the report.
You use the P7420565 program to set up versions for each of the legal documents that you print. You must also set up a corresponding version for each legal document type in the Print Invoices program (R42565). When you run the Print Invoices program, the system uses the document type that you specified in the processing options for the P7420565 program to determine which legal document to print.
For Poland, the system prints invoices and invoice corrections.
Use the Reprint Invoices program (P7430031) to reprint selected documents.
|
Note: The program for printing legal documents (P7420565) appears on the Sales Order menus under these names:Print Invoice / Invoice Correction - PO. |
When you run the P7420565 program in proof mode, you should set the processing options so that the system does not update accounts receivable tables and does not update the sales order status. In final mode, set the processing options so that the system updates accounts receivable tables and statuses.
When you set up legal documents, assign IN (invoice) as the document type group for invoices, specify that the system calculates and discriminates taxes, and specify that the system breaks on payment terms.
When you run the P7420565 program from the menu, you can choose an existing version from the Batch Versions form. If you select an existing version, the system displays a message after you click Select on Batch Versions and closes the program. If you select version ZJDE0001, you copy the version, name it, and set processing options that are saved for the new version.
Before you complete the tasks in this section:
Verify that the localization country code in the User Display Preferences is set to the appropriate localization code.
Verify that a version with the same name exists for program P7420565 and the Print Invoices (R42565) program for each legal document type.
Use these processing options to specify default values for Poland that the system uses when you run the Print Invoices (R42565) program to print legal documents. The system uses the Print Invoice / Invoice Correction - PO program for Poland.
Specify the legal document issue place. The value that you enter must exist in the F7400004 table.
Specify the document type that you use for the business purposes to identify invoices. The value that you enter must exist in the Document Type (00/DT) UDC table and should be the document type that you specified for invoices in the Legal Doc. Types Relationship program (R74R0003).
The document type that you specify must be different from the document type that you specify for the invoice document type in the Print Invoices program (R42565).
This processing option is not used for Poland.
Enter 1 to print in final mode. Leave this processing option blank to print in proof mode.
Enter 1 to summarize sales order lines by item. Leave this processing option blank to have the system print all sales order lines.
Leave this processing option blank to call the R74P3030 program and automatically print the legal document. Generally, you leave this option blank. Enter 1 to suppress printing.
Enter the contact information address number or leave this processing option blank to use legal document type option instead.
This processing option is not used for Poland.
This processing option is not used in Poland.
Specify the last status code that invoices should have attained. The value that you enter must exist in the Activity/Status Codes (40/AT) UDC table. If the invoice has not attained the status code that you specify, the system displays an error message.
If you leave this processing option blank, the system uses 931 as the last status code.
Specify the next status code to which invoices will be moved. The value that you enter must exist in the Activity/Status Codes (40/AT) UDC table. If the invoice does not move to the status code that you specify, the system displays an error message.
If you leave this processing option blank, the system uses 831 as the last status code.
Specify the last status code that shipment notes should have attained. The value that you enter must exist in the Activity/Status Codes (40/AT) UDC table. If the shipment note does not attained the status code that you specify, the system displays an error message.
If you leave this processing option blank, the system uses 932 as the last status code.
Specify the next status code to which shipment notes will be moved. The value that you enter must exist in the Activity/Status Codes (40/AT) UDC table. If the shipment note does not move to the status code that you specify, the system displays an error message.
If you leave this processing option blank, the system uses 832 as the last status code.
You use the standard Sales Order Entry (P4210) program to generate sales orders. Before you generate sales orders, you set the processing options for the Sales Order - PO (P7424210) program. This program exists solely to contain processing options. The system uses the processing options you set for the Sales Order - PO program as additional parameters for the Sales Order Entry program.
You must set up corresponding versions of the Sales Order - PO program and the Sales Order Entry program.
Specify whether the system enables the entry of related invoices for a debit or credit note. Values are:
Blank: Disallow the entry of related invoices.
1: Enable the entry of related invoices for a debit or credit note.
Specify whether the system enables the entry of multiple related invoices for a credit or debit note. Complete this processing option if you entered 1 in the Related Invoices processing option. Values are:
Blank: Enable the entry of only one related invoice.
1: Enable the entry of multiple related invoices for a credit or debit note.
Specify whether the system displays an error or warning message when no related invoice is entered. Values are:
Blank: Display a warning message when no related invoice is entered. The warning message enables the user to continue without entering a related invoice.
1: Display an error message and do not allow the user to continue until a related invoice is entered.
Specify whether the system allows the entry of a related invoice that has a different address book number from the credit or debit note. Values are:
Blank: Display an error message if the user enters a related invoice with a different address book number.
1: Allow the entry of a related invoice that has a different address book number from the credit or debit note.
Access the Print Invoice - PO program from the Sales Order menu (G74P42). This program exists solely to contain processing options. The system uses the processing options you set for the Print Invoice - PO program as additional parameters for the Print Invoices (R4265) program to print legal documents.
You must set up corresponding versions of the Print Invoice - PO program and the Print Invoices program.
Use these processing options to specify default values for Poland that the system uses when you run the Print Invoices program.
Specify the maximum number of days allowed between the invoice date and the delivery date.
The system prints the invoice only when the difference between the dates is equal to or less than the number specified. If the number of days between the invoice and delivery dates exceeds the specified value, then the system updates the sales order status to Error, and send and error message to the Work Center.
This section discusses how to:
Search for sales orders by legal number.
Set processing options for Sales Legal Document Inquiry by Legal Number (P7420002).
Access the Sales Legal Document Inquiry by Legal Number form.
Processing options enable you to specify the default processing for programs and reports.
These processing options specify default values that the program uses when displaying information in the forms for the program.
Specify a legal document type that the system uses to select records to display in column 1 in the Sales Legal Document Inquiry by Legal Number form. The value that you enter must exist in the Legal Document Type Group (74/DG) UDC table.
Specify a legal document type that the system uses to select records to display in column 2 in the Sales Legal Document Inquiry by Legal Number form. The value that you enter must exist in the Legal Document Type Group (74/DG) UDC table.
Specify a legal document type that the system uses to select records to display in column 3 in the Sales Legal Document Inquiry by Legal Number form. The value that you enter must exist in the Legal Document Type Group (74/DG) UDC table.
These processing options specify the versions that the system uses when it displays forms after you use a Form or Row exit on the Sales Legal Document Inquiry by Legal Number form.
Specify the version of the Sales Order Entry (P4210) program that the system uses when displaying the Sales Order Header (W4210G) form. If you do not complete this processing option, the system uses version ZJDE0001.
Specify the version of the Sales Order Entry (P4210) program that the system uses when displaying the Sales Order Detail Revisions (W4210A) form. If you do not complete this processing option, the system uses version ZJDE0001.
Specify the version of the Customer Service Inquiry (P42045) program that the system uses when displaying the Dates (W42045G) form. If you do not complete this processing option, the system uses version ZJDE0001.
Specify the version of the Customer Service Inquiry (P42045) program that the system uses when displaying the Address Numbers (W42045F) form. If you do not complete this processing option, the system uses version ZJDE0001.
Specify the version of the Customer Service Inquiry (P42045) program that the system uses when displaying the Customer Service Inquiry (W4210E) form. If you do not complete this processing option, the system uses version ZJDE0001.
Specify the version of the Sales Order Entry (P4210) program that the system uses. If you do not complete this processing option, the system uses version ZJDE0001.