(POL and RUS) Working With Sales Order and Invoice Processing for Russia and Poland

This chapter discusses how to:

• Work with invoices

• (RUS) Generate amount difference invoices.

• Work with sales orders.

• Inquire on sales orders.

(POL and RUS) Working with Invoices for Poland and Russia

This section provides an overview of invoice processing and discusses how to:

• Run the Add Invoice - PO program (P7433B11).

• Set processing options for Add Invoice - PO (P7433B11).

• Enter additional information for invoices.

• Add related invoices.

• Set processing options for Print Invoice (R7430030).

Understanding Invoices

You use the standard JD Edwards EnterpriseOne functionality to work with invoices for Poland and Russia. Additionally, programs are provided to enable you to:

• Add additional information for invoices.

• Specify whether the system enables or requires that you enter related invoices when you add credit notes or debit notes.

• (RUS) Print tax invoices.

• (RUS) Print amount difference invoices.

• (POL) Work with cash transactions.

• (POL and RUS) Reprint invoices.

Additional Information for Invoices

The system launches the Invoice Related Information program (P7430011) when you select Regional Info from the Form menu on the Standard Invoice Entry form. You use this program to enter the shipment date and approval date for invoices.

The system launches the Invoice Related to CN/DN (P7430015) program from the Invoice Related Information form in the Invoice Related Information program. You use the Invoice Related to CN/DN program to enter one or multiple legal documents related to a debit note or credit note. The processing options that you specify in the Add Invoice- PO program (P7433B11) determine if the system requires or enables you to enter related invoices, and the parameters for entering the related invoices.

Additional Processing Options for Standard Invoice Entry (P03B11)

You use the to set additional processing options that the system uses to enable or disable an option to enter related invoices to credit notes or debit notes.

You must set up corresponding versions for the Standard Invoice Entry program and the Add Invoice - PO program.

Reprint Invoices

Use the Reprint Invoice program (P7430031) to reprint selected documents. When you reprint a document, the system prints the same legal number as used on the original legal document. When you select to reprint, the system verifies whether the record is included in the F7430030 table. If the record is not in the F7430030 table, the system adds the record to the table as well as to the F7430032 table.

See Reprinting Invoices.

(RUS) Tax Invoices

You can generate tax invoices from the JD Edwards EnterpriseOne Accounts Receivable or JD Edwards EnterpriseOne Sale Order Management systems. You must print a tax invoice for VAT when you receive prepaid amounts (JD Edwards EnterpriseOne Accounts Receivable system), and print a tax invoice when you sell inventory items to customers (JD Edwards EnterpriseOne Sales Order Management system).

The Russian tax invoice includes information about the issuing company, customer, details of items, quantity, amount without tax, tax rate, tax amounts, amounts with tax, customer declaration number (for imported items), and others information. The system considers the customer billing instructions to determine how many copies of the report to print and if the customer allows consolidated invoices. The system uses data from the address book record for the footer section of the report.

The system produces the tax invoice when you run the Print Invoices program (R42565). The Print Invoices program completes the validations and tax calculations and launches the Invoice Print - Russia program (R74R3030). The Invoice Print - Russia program assigns the legal number and produces the report. The system uses the legal numbering setup to determine the print format, attachments, and legal number to print for invoices.

(POL) Correction Invoices

Use the Print Invoice - Poland - SOP/AR program (R74P3030) to print an invoice or invoice correction. The system launches the Print Invoice - Poland - SOP/AR program when you run the:

• Print Invoices program (R42565) (JD Edwards EnterpriseOne Sales Order Management system).

  This Print Invoices program makes the standard validations and calculations. The system calls the version of the Print Invoice - PO program (P7420565) program that matches the version of the Print Invoices program, and launches the Print Invoice - Poland - SOP/AR program to print the Legal Document.

• Print Invoice program (R7430030) (JD Edwards EnterpriseOne Accounts Receivable system).

  This Print Invoice program selects invoices from the F03B11 table and writes data to the localization tables. It then calls the Print Invoice - Poland - SOP/AR program, which assigns the legal number when in final mode.

You use a debit note (DN) or a credit note (CN) to issue a correction for an invoice when amounts or tax rates are incorrect. When you create a correction invoice, you make entries to reverse the original entry. For example, if an original invoice contains a tax rate of 21 percent and the tax rate should have been 18 percent, then the credit order (for Sales Order functionality) or the correction invoice (for Accounts Receivable functionality) is entered with one line showing the amount calculated at the 21 percent rate shown as a negative amount, and a different line with the amount calculated at 18 percent as a positive amount.

When you correct an invoice by using a credit note or a debit note, you print a correction invoice that shows the original amount, the corrected amount, and the difference between the amounts.

When the system prints the correction invoice, it prints three sections:

• Before Correction

  The system prints information about the original invoice, such as the item number, the quantity, price, VAT rate, VAT amount, and gross amount.

• After Correction

  The system subtracts from the original invoice the amounts entered in the credit note or debit note. When the original invoice was entered into the JD Edwards EnterpriseOne Sales Order Management system and the DN or CN was also entered from the JD Edwards EnterpriseOne Sales Order Management system, the system processes the correction amount if the unit of measure, unit price, tax code, and adjustments are the same.

  If the original invoice was entered into the JD Edwards EnterpriseOne Accounts Receivable system and the DN or CN was also entered from the JD Edwards EnterpriseOne Accounts Receivable system, the system processes the correction amount if the tax area and tax explanation code are the same.

• Value of Correction

  The system prints the values entered for the DN or CN including the quantity, price, VAT rate, VAT amount, and gross amount.

See (POL and RUS) Setting Up Legal Numbering.

(POL) Cash Transactions

You can use the Cash Desk Transaction program (P74P9101) to select and print the cash desk transaction document, and the Cash Desk Report program (R74P9104) to generate a report of all cash transactions.

See (POL) Working with Poland-Specific Functionality.

Forms Used to Work with Invoices

Running Add Invoice - PO

(RUS) Select Accounts Receivable (G74R03B), Add Invoice - PO

(POL) Select Accounts Receivable (G74P03B), Add Invoice - PO

When you launch this program, you add or select a version. When you select a version, the system displays the processing options.

Setting Processing Options for Add Invoice - PO

These processing options are used by the Standard Invoice Entry program (P03B11) to enable or disable an option to enter related invoices to credit notes or debit notes.

General

Legal Number

Related Invoices

Entering Additional Information for Invoices

Access the Invoice Related Information form.

Adding Related Invoices

Access the Invoices Related to DN/CN form.

Setting Processing Options for Print Invoice (R7430030)

Use these processing options to specify additional parameters for tax invoices that you print from the JD Edwards EnterpriseOne Accounts Receivable system.

General

Reprinting Invoices

Access the Work With Legal Documents Reprint form.

On the Work With Customer Ledger Inquiry form, select a record and click Select, then select Reprint from the Row menu.

(RUS) Generating Amount Difference Invoices for Russia

This section provides an overview of amount difference invoices and discusses how to:

• Print amount difference invoices.

• Set processing options for Generate Amount Differences Invoice (R74R3010).

Understanding Amount Difference Invoices

You enter amount difference invoices when there is a difference in the exchange rate on the date that you enter an invoice and the date on which you pay the invoice. You run the Amount Difference Generation (R74R3010) program to generate invoices to account for the gain or loss. When you post the new invoice, the system writes the data to the F74R0018 table so that the data can be reported in the Sales Book or the Purchase Register.

When you run the Amount Differences Generation program, the system generates invoices in the domestic currency, and:

• Marks the invoices as paid.

• Summarizes the lines by original document and tax area.

• Shows the amount difference as either the gross amount or the taxable amount, depending on the processing options.

• Generates entries to the F0911 table.

Printing the Amount Difference Invoice

Select Accounts Receivable (G74R03B), Amount Difference Generation.

Setting Processing Options for Amount Difference Generation (R74R3010)

Processing options enable you to specify the default processing for programs and reports.

Default

These processing options specify the mode in which the program is run as well as how the amount difference is used.

Invoice

These processing options specify information that the system assigns to new invoices.

G/L

These processing options specify how the system processes records.

Receipt

This processing option specifies the remark that the system prints on receipts.

(POL and RUS) Working with Sales Order Management Processes for Poland and Russia

This section provides overviews of sales order processes for Poland and Russia and the print process for legal documents, lists prerequisites, and discusses how to: .

• Set processing options for Invoice Print - PO (P7420565).

• Set processing options for Sales Order - PO (P7424210).

Understanding Sales Order Processes for Poland and Russia

This section provides an overview of sales order processes.

(POL and RUS) Sales Order Processes

You use standard JD Edwards EnterpriseOne Sales Order Management to work with sales orders. You use country-specific programs to print legal documents. To work with sales orders for Poland and Russia, complete these tasks:

(RUS) Understanding the Invoice Print - Russia (R74R3030) Program

You must generate a tax invoice when you sell inventory items or services to customers. The system produces the tax invoice when you run the Print Invoices (R42565) program, or when you enter an invoice into the JD Edwards EnterpriseOne Accounts Receivable system. The Print Invoices program completes the validations and tax calculations. The system calls the version of the Print Invoice - PO program (P7420565) program that matches the version of the Print Invoices program, and launches the Invoice Print - Russia - SOP/AR program (R74R3030). This program assigns the legal number and produces the report.

You can set up customer billing instructions to allow consolidated invoices. If you do so, the system assigns one invoice number for all selected sales orders for the same customer. The system also summarized all lines with the same item number in one line if you set up the system to do so.

You set processing options for the Invoice Print - Russia - SOP/AR program by creating a version of the Print Invoice - PO program (P7420565) for tax invoices.

(RUS) Understanding the Stock Delivery Note Report (R74R3032)

You produce the Stock Delivery Note report (R74R3032) to confirm shipment of goods to a customer. You can select multiple sales orders for which you print one stock delivery note. When you select multiple sales orders, the system assigns the same delivery number to each sales order if the customer bill instructions allow consolidated invoices. The system also summarized all lines with the same item number in one line if you set up this functionality.

To print the Stock Delivery Note report, you run the Print Invoices program (R42565). The Print Invoices program completes the validations and tax calculations. The system calls the version of the Print Invoice - PO program (P7420565) program that matches the version of the Print Invoices program, and launches the Stock Delivery Note program. The Stock Delivery Note program assigns the legal number and produces the report.

You set processing options for the Stock Delivery Note program by creating a version of the Print Invoice - PO program (P7420565) for stock delivery note documents.

(RUS) Understanding the Goods Dispatch Note Report (R74R3031)

In some situations, you might ship goods without selling the goods. You produce the Goods Dispatch Note report (R74R3031) to confirm the shipment of materials to a contractor or to another business unit when the materials are shipped but not sold. You can select multiple sales orders for which you print one good dispatch note. When you select multiple sales orders, the system assigns the same delivery number to all sales order selected if the customer bill instructions allow consolidated invoices. The system also summarized all lines with the same item number in one line if you set up this functionality.

To print the Goods Dispatch Note report, you run the Print Invoices program (R42565). The Print Invoices program completes the validations and tax calculations. The system calls the version of the Print Invoice - PO program (P7420565) program that matches the version of the Print Invoices program and launches the Goods Dispatch Note program. The Goods Dispatch Note program assigns the legal number and produces the report.

You set processing options for the Goods Dispatch Note program by creating a version of the Print Invoice - PO program (P7420565) for goods dispatch note documents.

(RUS) Understanding the Stock Movement Note Report (R74R3033)

The software provides a Stock Movement Note report (R74R3033) that a branch that is issuing a stock transfer generates. The software also provides a Stock Movement Note report (R74R6001) that the branch that is receiving a stock transfer generates.

For each transfer of merchandise and finished goods, both the sender and the receiver of the stock must produce a stock movement note to confirm the movement of the stock between warehouses or stock keepers. This means that when you transfer goods to another warehouse or other stock holding place, you must send a stock movement note with the goods to confirm that the stock left the location, and when you receive transferred goods, you complete a stock movement note to confirm that you received the goods.

The system provides two versions of the Stock Movement Note report: one each for outbound and for inbound transfers. The outbound version (R74R3033) is based on the F4211 table. When you print one stock movement note for multiple transfer orders, the system assigns the same delivery number to each transfer order if the customer billing instructions are set up to consolidate invoices. The system also consolidates all lines with the same item number into one line if you set up this functionality.

To print the Stock Movement Note report, you run the Print Invoices program (R42565). The Print Invoices program completes the validations and tax calculations. The system calls the version of the Print Invoice - PO program (P7420565) program that matches the version of the Print Invoices program, and launches the Stock Movement Note program, based on the version of the Print Invoices program that you specified. The Stock Movement Note program assigns the legal number and produces the report.

You set processing options for the Stock Delivery Note program by creating a version of the Print Invoice- PO program (P7420565) for stock delivery note documents.

(POL and RUS) Understanding the Print Process for Legal Documents

When you print legal documents for Poland or Russia, the system uses the legal numbering setup to determine the print format, attachments, and legal number to print legal documents.

The system looks at the customer billing instructions to determine how many copies of the report to print and whether the customer enables consolidated invoices. The system also looks at the address book data for information to use for the footer section of the report.

You use the P7420565 program to set up versions for each of the legal documents that you print. You must also set up a corresponding version for each legal document type in the Print Invoices program (R42565). When you run the Print Invoices program, the system uses the document type that you specified in the processing options for the P7420565 program to determine which legal document to print.

(POL) For Poland, the system prints invoices and invoice corrections.

(RUS) For Russia, the system prints:

• Goods dispatch note.

• Stock movement note (outbound).

• Stock delivery note.

• Invoices.

Use the Reprint Invoices program (P7430031) to reprint selected documents.

Note. The program for printing legal documents (P7420565) appears on the Sales Order menus for Poland and Russia under these names:

(RUS) Print Invoice - PO.

(RUS) Print Stock Delivery Note - PO.

(RUS) Print Goods Dispatch Note - PO.

(RUS) Print Stock Movement Note - PO.

(POL) Print Invoice / Invoice Correction - PO.

(POL and RUS) Setup Notes

When you run the P7420565 program in proof mode, you should set the processing options so that the system does not update accounts receivable tables and does not update the sales order status. In final mode, set the processing options so that the system updates accounts receivable tables and statuses.

When you set up legal documents:

• (RUS) Assign SN (shipment note) as the document type group for goods dispatch notes and stock delivery notes, specify that the system calculates and discriminates taxes, and specify that the system not break on payment terms.

• (RUS) Assign SN (shipment note) as the document type group for outbound stock movement notes, and specify that the system not calculate taxes and not break on payment terms.

• (POL and RUS) Assign IN (invoice) as the document type group for invoices, specify that the system calculates and discriminates taxes, and specify that the system breaks on payment terms.

When you run the P7420565 program from the menu, you can choose an existing version from the Batch Versions form. If you select an existing version, the system displays a message after you click Select on Batch Versions and closes the program. If you select version ZJDE0001, you copy the version, name it, and set processing options that are saved for the new version.

Prerequisites

Before you complete the tasks in this section:

• Verify that the localization country code in the User Display Preferences is set to the appropriate localization code.

• Verify that a version with the same name exists for program P7420565 and the Print Invoices (R42565) program for each legal document type.

Setting Processing Options for Invoice Print - PO (P7420565)

Use these processing options to specify default values for Russia and Poland that the system uses when you run the Print Invoices (R42565) program to print legal documents. The programs are:

• (RUS) Print Invoice - PO.

• (RUS) Print Stock Delivery Note - PO.

• (RUS) Print Goods Dispatch Note - PO.

• (RUS) Print Stock Movement Note - PO.

• (POL) Print Invoice / Invoice Correction - PO.

General

Shipment Notes

Error Processing

Setting Processing Options for Sales Order - PO (P7424210)

You use the standard Sales Order Entry (P4210) program to generate sales orders. Before you generate sales orders, you set the processing options for the Sales Order - PO (P7424210) program. This program exists solely to contain processing options. The system uses the processing options you set for the Sales Order - PO program as additional parameters for the Sales Order Entry program.

Related Invoices

Although processing options are set up during JD Edwards EnterpriseOne implementation, you can change processing options each time you run a program.

Inquiring on Sales Orders for Poland and Russia

This section discusses how to:

• Search for sales orders by legal number.

• Set processing options for Sales Legal Document Inquiry by Legal Number (P7420002).

Forms Used to Inquire on Sales Orders

Searching for Sales Orders by Legal Number

Access the Sales Legal Document Inquiry by Legal Number (RUS) form.

Setting Processing Options for Sales Legal Document Inquiry by Legal Number (P7420002)

Processing options enable you to specify the default processing for programs and reports.

General

These processing options specify default values that the program uses when displaying information in the forms for the program.

Versions

These processing options specify the versions that the system uses when it displays forms after you use a Form or Row exit on the Sales Legal Document Inquiry by Legal Number form.