This chapter discusses how to:
Calculate tuition for a single student.
Calculate tuition for multiple students.
Lock in a minimum tuition amount.
Recalculate tuition and fees after enrollment cancellation.
Change, calculate, and post optional fees.
Calculate tuition for a single student when you need to see immediate results.
Page Name |
Definition Name |
Navigation |
Usage |
STDNT_TUITION_CALC |
Student Financials, Tuition and Fees, Tuition Calculation |
Calculate a student's tuition. |
|
TUITION_CALC_SP |
Click the Display Tuition and Fees link on the Tuition Calculation page. |
Review calculated fees for a single student. |
|
TUITION_CALC_TBL |
Student Financials, Tuition and Fees, Review Fees After Calculation |
Review calculated fees for a single student. |
|
STDNT_TUITION_CALC |
Click the Display Errors/Warnings link on the Tuition Calculation page. |
Review messages generated during tuition calculation for a single student. |
|
TUIT_CALC_MESSAGES |
Student Financials, Tuition and Fees, Review Calculation Messages, Fee Calculation Messages |
Review messages generated during tuition calculation for a single student. |
Access the Tuition Calculation page (Student Financials, Tuition and Fees, Tuition Calculation).
Academic Information |
Click to access the Academic Information page. |
Display Student's Accounts |
Click to access the Student Accounts page. Note. If you review the student's account before calculating tuition, information might not be available. |
Override Billing Units |
Select to calculate tuition based on anticipated units. |
Projected Billing Units |
If you set billing units as a part of tuition calculation, the system displays the number of the student's projected billing units. You can edit this field. |
Override Init Enrl Fee (override initial enrollment fee) |
Select to override an initial enrollment fee. |
Override Init Add Fee (override initial add fee) |
Select to override an initial add fee. |
This field displays the tuition residency that is calculated for the student. You can override the value and calculate it again to post the changed amount. |
|
Override Tuition Group |
Enter a tuition group other than the one to which the student is already assigned. When you calculate the student's tuition using this page, the system uses the tuition group that you enter in this field instead of the previously assigned group. |
Tuition Group |
Until tuition and fees have been calculated at least once, this field is blank. After calculation, the field displays the tuition group into which the student was placed upon calculation. |
Tuition Calc Required (tuition calculation required) |
The system selects this check box when changes have been made to the student's enrollment or other attributes (such as placement in a student group) that require an initial or new calculation of tuition and fees. |
Tuition Calc Date Time (tuition calculation date time) |
The system displays the date and time that tuition was last calculated. |
Display Tuition and Fees |
Click to access the Tuition and Fees page, where you can review charges for tuition and fees that have been calculated and charged to the student's account. |
Display Errors/Warnings |
Click to access the Calculation Messages page, where you can review all messages associated with tuition and fees calculation for the student. This field is available only if the corresponding selections have been made on the Display Errors/Warning Controls page in the Tuition Calculation Controls component (CALC_CNTL_TABLE). |
See Also
Establishing Tuition Calculation Controls
You can calculate tuition for multiple students using a batch process. You can define this process so that it automatically calculates tuition at times when processing demands are low.
Page Name |
Definition Name |
Navigation |
Usage |
RUNCTL_SFPBCALC |
Student Financials, Tuition and Fees, Calculate Batch Tuition, Calculate Tuition, Tuition for Multiple Students |
Calculate tuition in batch. |
|
TUIT_CALC_B_PANEL |
Student Financials, Tuition and Fees, Calculate Batch Tuition, Review Fees After Calculation, Fees After Calculation (Batch) |
Review fees after batch tuition calculation. |
|
CALC_MSG_B_PANEL |
Student Financials, Tuition and Fees, Calculate Batch Tuition, View Fee Calculation Messages, Fee Calc Messages (Batch) |
Review messages resulting from batch tuition calculation. |
Access the Tuition for Multiple Students page (Student Financials, Tuition and Fees, Calculate Batch Tuition, Calculate Tuition, Tuition for Multiple Students).
The Lock In Tuition Amount process enables you to charge students a minimum lock in amount for a fee, regardless of when they drop a class, the number of classes that they drop, or whether fees increase.
Page Name |
Definition Name |
Navigation |
Usage |
RUNCTL_LCK_IN_TUIT |
Student Financials, Tuition and Fees, Process Tuition Lock In, Lock In Tuition Amount |
Lock in a minimum tuition amount. |
Access the Lock in Tuition Amount page (Student Financials, Tuition and Fees, Process Tuition Lock In, Lock In Tuition Amount).
Business Unit |
Enter the business unit for which you are processing the tuition lock. |
Term |
Enter the term being locked. |
Report Only |
Select to see the effect of the lock without processing it. |
Tuition Group |
Enter the tuition group that you want to process. |
When the system selects students during the Enrollment Cancellation process for nonpayment of fees, you must recalculate tuition and fees for those students.
See Also
Processing Enrollment Cancellation
Page Name |
Definition Name |
Navigation |
Usage |
RUNCTL_SFPCCALC |
Student Financials, Tuition and Fees, Calculate Batch Tuition, Calculate After Cancellation, Recalc for Cancellation |
Recalculate tuition and fees after enrollment cancellation. |
Access the Recalc for Cancellation page Student Financials, Tuition and Fees, Calculate Batch Tuition, Calculate After Cancellation, Recalc for Cancellation).
Request ID (request identifier) |
Enter a request ID for term or session cancellations, class cancellations, or both. |
This section discusses how to:
Calculate optional fees for an individual student.
Override optional fees after the no change date.
Page Name |
Definition Name |
Navigation |
Usage |
OPT_FEE_STDNT |
Student Financials, Tuition and Fees, Assign Optional Fees, Optional Fees for a Student |
Calculate optional fees for an individual student. |
|
OPT_FEE_STDNT_S |
Click the Display Optional Fees link on the Optional Fees for a Student page. |
Review a student's optional fees. |
|
OPT_FEE_OVERRIDE |
Student Financials, Tuition and Fees, Override Optional Fees, Optional Fees Override |
Override optional fees after the no change date. |
Access the Optional Fees for a Student page (Student Financials, Tuition and Fees, Assign Optional Fees, Optional Fees for a Student).
Career |
Displays the student's academic career. |
Fee Code |
Displays the fee code of each optional fee that is attached to the student. |
Valid Value |
Enter a value for each fee code. The system displays the default value that you defined on the Optional Fees per Term page. You can override this value. After you select the value, the system displays the amount of the fee in the appropriate field (Amount/Unit or Flat Amount). |
Amount/Unit |
If the optional fee is based on the number of units in which the student is enrolled, the system displays the total monetary amount in this field. |
Flat Amount |
If the optional fee is a flat charge, the system displays the total dollar amount in this field. |
Maximum Amount |
Displays the maximum amount that you defined for the fee on the Optional Fees per Term page. |
Date Time |
Displays the date and time that the optional fee was calculated. |
User ID |
Indicates who entered the charge. |
Academic Information |
Click to display the student's enrollment status. |
Calculate Tuition and Fees |
Click to calculate and post tuition and fees for the student, including optional fees. Note. After you have saved any changes that you make to a student's optional fees, any tuition calculation process takes the changes into account. That is, you do not need to calculate tuition from this page. |
Display Optional Fees |
Click to display all optional fees that were charged after calculation. |
Student Accounts |
Click to review a summary of the student's entire account and verify that the system correctly posted the optional fees. |
Access the Optional Fees Override page (Student Financials, Tuition and Fees, Override Optional Fees, Optional Fees Override).
This page is identical to the Optional Fees for a Student page.
See Also
Calculating Optional Fees for an Individual Student