The Funds Availability reports lets users review current funds status at any time. These reports can be run at the Treasury Symbol level (TASF/TAS) or the Accounting Flexfield level.
Users run the Status of Funds Availability Process to generate these reports:
Funds Available - Total Resources
Funds Available - Funding Distributions
Funds Available - Spending Activity
Funds Available - Available Balances
At least one account range must be defined in the Funds Availability Reports Definitions window.
Treasury symbol and fund relationships must be defined in the Define Appropriation Parameters window when running the Funds Availability Reports by treasury symbol.
You can print the Funds Availability Reports using the Standard Request Submission procedure. In the Name field, select Status of Funds Availability Process. In the Summary Type field, select Accounting Flexfield Range or Treasury Symbol.
Select the Summary type to indicate whether the report is to be run at the Treasury Symbol level or the Accounting Flexfield Level.
Select either the Treasury Symbol level or Accounting Flexfield range.
Note: Leaving an Accounting Flexfield field blank causes that data element not to be displayed in the reports. The report summarizes all values for data elements left blank. Users must provide a low and high range for each data element they want included in the reports. The fund segment (balancing segment) is required.
The following table describes the Funds Available - Total Resources report.
| Column | Description |
|---|---|
| Header Section | Report date, ledger, general ledger period, and treasury symbol |
| Treasury Symbol | If the report is run by Treasury Symbol, Fund-BFY is displayed in this report. For information on parameters, see the Generating the Funds Availability Reports. |
| AFF Elements | If the report is run by the Accounting Flexfield range, the report displays only those elements entered by the user. The Fund Segment is required. All other segments are optional. For information on parameters, see the Generating the Funds Availability Reports. |
| Authority Brought Forward | Contract or borrowing authority carried forward |
| Appropriated | Amount appropriated |
| Contract Authority | Authority permitting obligations to be incurred in advance of appropriations or receipts |
| Borrowing Authority | Authority permitting agencies to incur obligations and make payment to liquidate obligations out of borrowed monies |
| Offsetting Collections | Collections that by law are credited directly to expenditure accounts |
| Total | Total amount for each fund |
The following table describes the Funds Available - Funding Distributions report.
| Column | Description |
|---|---|
| Header Section | Report date, ledger, general ledger period, and treasury symbol |
| Treasury Symbol | If the report is run by Treasury Symbol, Fund-BFY is displayed in this report. For information on parameters, see the Generating the Funds Availability Reports. |
| AFF Elements | If the report is run by the Accounting Flexfield range, the report displays only those elements entered by the user. The Fund Segment is required. All other segments are optional. For information on parameters, see the Generating the Funds Availability Reports. |
| Total not yet Apportioned | Fund amount not yet apportioned |
| Total Apportioned | Total fund amount apportioned |
| Total Allotted | Total fund amount allotted |
| Total Allowances | Total fund amount for allowances |
| Total Sub-Allowances | Total fund amount for suballowances |
The following table describes the heading section of the Funds Available - Spending Activity Report report.
| Column | Description |
|---|---|
| Header Section | report date, ledger, and general ledger period |
| Treasury Symbol | If the report is run by Treasury Symbol, Fund-BFY is displayed in this report. For information on parameters, see Generating the Funds Availability Reports. |
| AFF Elements | If the report is run by the Accounting Flexfield range, the report displays only those elements entered by the user. The Fund Segment is required. All other segments are optional. For information on parameters, see the Generating the Funds Availability Reports. |
| Budget Authority | amount authority provided by law to enter into financial obligations that result in immediate or future outlays involving Federal Government funds |
| Commitments | amount reserved in anticipation of an obligation |
| Expenditures | amount spent |
| Total Spending | total amount spent |
| Funds Available | amount remaining |
The following table describes the Funds Available - Available Balances report.
| Column | Description |
|---|---|
| Header Section | Report date, Ledger, and general ledger period |
| Treasury Symbol | If the report is run by Treasury Symbol, Fund-BFY is displayed in this report. For information on parameters, see the Generating the Funds Availability Reports. |
| AFF Elements | If the report is run by the Accounting Flexfield range, the report displays only those elements entered by the user. The Fund Segment is required. All other segments are optional. For information on parameters, see the Generating the Funds Availability Reports. |
| Apportionment Balance | Amount available for apportionment |
| Allotment Balance | Amount available for allotment |
| Allowance Balance | Amount available for allowances |
| Sub-Allowance Balance | Amount available for suballowances |