Billing Cycle Setup

This chapter describes billing cycle setup.

This chapter covers the following topics:

• Definition
• Overview
• Setting Up Billing Cycles Procedure
• Billing Cycles Window Description

Definition

A billing cycle defines the billing frequency for an award.

Overview

One of the factors impacting invoice generation is how often and on what dates an award is billed. An award's billing schedule is determined by the organization's business rules, as well as the agreement entered between the user and the sponsor.

Users can define and maintain as many billing cycles as needed. Some examples of defined billing cycles are as follows:

• set number of days

• same day each week

• project completion date

Users must define billing cycles that fulfill their business needs and assign a billing cycle to each award. The billing processes derive the next billing date based on the billing cycle definition.

A client extension can optionally be used to define a billing cycle.

Reference

For information on billing cycles, see Cycles, Oracle Projects Implementation Guide.

Setting Up Billing Cycles Procedure

To set up billing cycles, perform the following steps.

1. In Grants Accounting, navigate to the Billing Cycles window as follows:

   Setup - Billing - Billing Cycles

2. Enter data in each field of the Billing Cycles window as described in the Billing Cycles Window Description table.

3. Save or save and continue as follows:

   File - Save or Save and Proceed

4. Close the window.

Billing Cycles Window Description

Billing Cycles Window Description

Field Name	Type	Features	Description
Name	required		descriptive name of billing cycle
Type	required	list of values	system-defined billing cycle types; user selects the billing cycle type to associate with the billing cycle
Value	required		an integer greater than or equal to zero if the billing cycle type is Bill Cycle Days; an integer in the range of 1-31 if the billing cycle type is Date of Month; any day of the week if the billing cycle type is Last Weekday of Month, First Weekday of Month, or Weekday Each Week; anything meaningful for the user if the billing cycle type is User-Defined
From	required	list of values: pop-up calendar	effective begin date of billing cycle
To	optional	list of values: pop-up calendar	effective end date of billing cycle
Descriptive Flexfield	optional		user customization field
Description	optional		descriptive text pertaining to the billing cycle